Posted on: September 8, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, August 16, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Minutes: Minutes of the August 2, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies began his report by emphatically disagreeing with recommendations in Auditor Regis’s report to Council and expressed his reasons to Council. He would like to see a report from the Auditor’s office on a breakdown of where the income tax money, the police levy and the EMS levy is being spent. Gas and Oil Rights amount to $17,000 and future contracts will be extended one year at time. President Davis informed Council that the Auditor can only recommend changes; he does not have the power to tell Council how to set the budget.
The Tree of Life Church is prepared to pay $5,000 for the former Curley Property and Mr. Stecker will prepare the deed. This money will be placed in the General Fund.
There were two major water breaks this week, one on Center Street and one on First Street. The city went dry on Sunday. If there had been a fire, it could have jeopardized the hospital, businesses, homes and lives of our citizens. The Mayor explained what caused the breaks and the steps that were taken to fix them. He praised the dedication of the water department employees for their determination to restore water to the citizens. Water Department employees suggested, among other things, isolating the city into four quadrants. This way, any quadrant, at any time, could be shut off instead of closing down the whole city. The administration is looking into purchasing a hydraulic pipe cutter, which would be safer for the employees and would save time cutting the pipe.
Mayor Davies and Mr. Sutak attended an OMEGA Meeting to learn about grants, some of which will not be funded. The Mayor asked Council and the citizens to write letters/make phone calls to their local and state representatives describing the severity of the water situation in the city and plead for funding to get a dedicated line to the hospital/business district and improvements to the Water Plant. The Mayor elaborated on upgrades needed at the Water Plant. Modernizations to the plant will amounts to millions of dollars.
City Employee Appreciation Day will be on Friday, August 18 at the Recreation Center. It will include a cookout and swimming for employees and their families.
Two employees are keeping the cemetery well maintained. Trees were taken down and removed from Colerain Pike. Pothole patching is almost complete.
The person who inquired about purchasing the sandstone from the city for $10,000 has withdrawn the offer.
Service Director: Mr. Sutak spoke with several Representatives regarding funding for a dedicated water line to the hospital. Approximate cost of the line is $1,000,000. It is believed the city has been approved for $644,000. Additional funding is being investigated. Mr. Sutak would like every Council Member to write a letter to their Local, State and Federal Representatives and stress there is an immediate need for upgrades on our water system. He explained the 5 phases of improvements needed for the Water Plant and water lines.
Next week, workers will begin re-boxing a sewer in the alley behind Grant Street and 7th Street. A new catch basin will also be installed.
The application for the Beretta Drive Guardrail Project is ready to be submitted if Council passes the Resolution tonight. Mr. Sutak explained the grant money, the point system and the city’s share of the expense of this project.
Mr. Sutak explained the storm sewer situation on Overlook Drive where he believes there is mine subsidence. He will look for funding to help shore up this road. The Mayor expounded on the severity of this situation since water and gas lines may be affected as well as the homes on the street below Overlook Drive. Council discussed the Overlook Drive situation for 16 minutes. Mr. Sutak will email Council the names and addresses of the Representatives that citizens can write or call about the infrastructure problems the city is facing. He will also prepare a description of the problems that need addressed. The Mayor will post on Social Media some of the challenges the city is facing and ask citizens to contact their local, state and federal representatives to ask for assistance.
Mr. Shrodes asked if anything could be done about water running down South Ridge Drive. The Mayor has some ideas on how to elevate the situation in this area and said they are going to look at it tomorrow.
Safety Director: No report.
Law Director: No report.
Police Department: Chief Murphy reported his department assisted U.S. Marshalls in apprehending an attempted murder suspect. K-9 Patch and his handler assisted in arresting a man, involved in an assault, who had barricaded himself in a closet. Two Police Officers have completed phase 2 of the Crisis Intervention Training. Chief Murphy applied and has received a $7,761.18 grant from the Bureau of Workers Compensation for 8 new body armor vests. Total cost of the body armor is $10,348.24. The grant is a 25% matching grant. The Chief has applied for a $1,000 PEP Grant to help with the 25% match of $2,587.06. He also applied and received a $300 grant from Harbor Freight for the purchase of bolt cutters and a shop vacuum. Contract talks are being held with a body camera system company to negotiate another 5 year contract. A savings of $4,000 is expected. An officer has just been re-certified as a Taser Instructor. The Mayor congratulated Chief Murphy and his officers on the apprehension of the suspects. President Davis commended Chief Murphy on applying and receiving the body armor grant and the Harbor Freight Grant as well as applying for the additional PEP grant.
Auditor: Auditor Regis was not at the meeting but supplied Council Members with a report and financial statements. He also asked Council to approve an invoice from Enterprise for $9,852.20 for the Fire Department. This is a normal bill for the Fire Department but the invoice was submitted before the Purchase Order was signed.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: The Ordinance Meeting has been re-scheduled for Monday, August 21, 2023 at 10:00 a.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns acknowledged the work Mr. Larry Riser who voluntarily does a lot of weeding at the Betty Zane Cemetery and around town.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: There will be an Income Tax Meeting on Monday, August 21 at 10:00 a.m. which coincides with the Ordinance Meeting.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, thanked the city workers who participated in the restoration of water to residents during the breaks on Sunday. The Mayor said the boil order is now expired. Regarding Martins Ferry’s infrastructure, the Mayor said when there are 5-6 breaks in one area, those lines are targeted for replacement. Martins Ferry is the oldest city in Ohio, so it has the oldest infrastructure. The Fire Department was thanked for the successful Betty Zane Festival, which provided great food, great vendors, great entertainment and great fireworks for the citizens. There is no timetable for the completion of the Columbia gas line replacement project. At this time, the Mayor did not think the city could afford offering support to Wheeling Health Right.
Ordinances and Resolutions:
An Ordinance Accepting The Road Described On Exhibit A As A Dedicated Municipal Public Street.
This Ordinance was given a second reading. This Ordinance will go to a third reading.
A Resolution Authorizing The City Of Martins Ferry To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required.
This Resolution was given a first reading. Motion was made by Mr. Rodgers to suspend the rules. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Agnew, Hunker, Shrodes, and Armstrong voting yes. Motion was made by Mr. Burns to pass the Resolution as read. Motion was seconded by Mr. Schramm. A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong and Rodgers voting yes. The Resolution was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Shrodes made a motion to approve payment of an invoice for the Fire Department to Enterprise in the amount of $9,852.20. Motion was seconded by Mr. Hunker. Note: The Fire Department does have the money to make this payment. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion was declared passed.
Motion was made by Mr. Hunker and seconded by Rev. Agnew that Council approve the position of cash statement and payroll summary financials. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes. The motion was declared passed.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mayor Davies informed Council that he wants to recognize two Eagle Scouts. One Scout built the sandstone wall at Riverview Cemetery and another Scout revitalized the Floral Valley Park. Proclamations will be forthcoming to honor these two young men.
The city has begun receiving bids for the proposed street paving project. It has been almost 3 years since the Gas Company replaced lines on Zane Highway, leaving the street with several humps and bumps. The city administration has contacted the contractor several times to express dissatisfaction with the job but the repairs have not been done. Mayor Davies asked Council for permission to get bids on paving South Zane Highway. Mr. Burns made a motion to allow the Mayor and Service Director to take bids for paving of South Zane Highway from the Tokyo Hibachi Restaurant, 1220 South Zane Highway (old Dairy Queen) to Aetna Street. Motion was seconded by Mr. Schramm. A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong and Rodgers voting yes. Motion carried.
Mayor Davies asked Rev. Agnew, who is also a School Board Member, to let the school district know that the city will be painting white lines up each side of the road off of St. Rt. 647 leading to the school.
Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:26 p.m. with a salute to the flag.
The next meeting of the Martins Ferry Council will be on Wednesday, September 6, 2023 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________________
Date
Posted on: August 17, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, August 2, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Minutes: Minutes of the June 26 and July 19 Regular Council Meetings and the July 20 and July 21 Special Council Meetings were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Betty Zane Days festivities opened tonight, beginning with the 5K Race. The Mayor said there were a lot of people in attendance already. The Festival will run until Saturday, August 5.
The Mayor and Service Director have been working for a year on the Beretta Drive Guardrail Project. The guardrails have collapsed and slipped down over the hill. This would be a joint project with Peace Township. Mr. Sutak reported the city’s share of the cost would be $197,000. The Mayor asked Council for direction on this project.
EdgeCo. recently took down a dilapidated house on Zane Highway which was funded by the Land Bank.
The Street Sweeper is operational but there is not enough employees to run it every day. Crews have been busy patching potholes.
Service Director: Mr. Sutak reported the Storage Center for road salt has been completed. He would like to put a tarp on the front of the building to further protect the salt from the elements. Mr. Sutak would also like to asphalt the ramp of the structure to make it easier for trucks to load the salt.
An offer of $10,000 was received for the sandstone that was removed from a home that was torn down by the city. Mr. Sutak asked Council if they would like him to sell the stone or try to get a higher offer. Mr. Stecker will check to see if the city has to put the Sandstone out for bid before it’s sold.
The bids for the paving project were submitted to The Times Leader and will be published on Monday.
The ramp to the Water Plant’s entrance was paved today. It was sloped in order for the water to be diverted to a catch basin.
A water leak, near the old North School, was worked on today but not finished due to safety concerns for the 5K racers passing by the area this evening. It will be hopefully finished tomorrow.
Auditor: Auditor Regis did not have a report but mentioned he was meeting with the Finance Committee tomorrow.
Safety Director: Director Regis asked Council for permission to use the city streets (same route as last year) for the Annual Christmas Parade on Friday, November 24, 3:00 – 8:00 p.m.
A Joint Meeting of the Finance Committee and the Safety Committee was scheduled for Wednesday, August 23 at 10:00 a.m. to discuss the roof situation of the Vigilant Fire Department Building.
Law Director: No report.
Police Department: Chief Murphy gave the end of July Service Report for the Police Department.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Finance Committee will meet on Thursday, August 3 at 10:00 a.m. in Council Chambers. The committee will also meet with the Safety Committee on Wednesday, August 23 at 10:00 a.m. to discuss the roof situation at the Vigilant Fire Department Building.
Street: The Street Committee met on Monday, July 31 to discuss the Beretta Drive Project. The Committee referred the issue to the Finance Committee. If the funding cannot be secured, it was suggested to re-visit the Beretta Drive Project at the beginning of next year when funding might be available.
Ordinance: An Ordinance Committee Meeting was scheduled for Friday, August 18 at 10:00 a.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: The Safety Committee will meet with the Finance Committee on Wednesday, August 23 at 10:00 a.m. to discuss the roof situation at the Vigilant Fire Department Building.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Larry Deaton, 1102 North 9th Street, wanted to know why Council did not give Mr. Sutak directions for dealing with the Sandstone. Mr. Deaton was told that this will be dealt with under Miscellaneous Business.
Richard Hord, 915 Virginia Street, thanked the city administration for their help in setting up the Town Hall Meeting with the Belmont County Commissioners on August 1. The former Curley property has been sold to the Tree of Life Church. Mr. Stecker will take care of transferring the deed. The bid on the former Booster Club Building was rejected. Mr. Ferns, owner of the former Staffilino property, would like to find a dealership to occupy the building but has not been able to locate one. Mr. Hord asked the city to honor Bob Zilai, who just closed his jewelry business after 47 years of service in the city. The Mayor explained to Mr. Hord the current steps of code enforcement in the city.
Ordinances and Resolutions:
An Ordinance Accepting The Road Described On Exhibit A As A Dedicated Municipal Public Street.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Schramm made a motion to allow the Mayor and Service Director to sell the Sandstone for the offered price of $10,000. This sale is contingent on the Law Director checking to see if the sale can be done without a bid. Motion was seconded by Mr. Burns. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes. The motion carried and the Ordinance was declared passed.
Mr. Rodger made a motion to allow the Fire Department to use City Streets for the Christmas Parade on November 24. Rev. Agnew seconded the motion. After an affirmative voice vote, the motion carried.
Auditor Regis asked Council to consider funding the Beretta Drive Guardrail Project due to safety issues. He gave some suggestions on how to finance the project. The Finance Committee will discuss this issue at the meeting on August 3. Mr. Sutak said he has until August 31 to fill out the application. Discussion regarding the Beretta Drive Project lasted 10 minutes.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to note that Council has received and reviewed the financial reports for the previous month of July, 2023. Mr. Rodgers seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned at 6:45 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________________
Date
Posted on: August 3, 2023
The Martins Ferry City Council met in Special Session on Friday, July 21, 2023, at 10:00 a.m., at the Donald Myers Council Chambers. This meeting was called to discuss legislation, specifically to hear the third reading of an Ordinance and to hear the first reading of a Resolution.
The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Agnew, and Jim Schramm, Council at Large Members. Tom Burns, Council at Large Member was absent.
This Ordinance was given a third reading.
An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency.
Motion was made by Mr. Shrodes and seconded by Mr. Schramm to pass the Ordinance as read. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew, Schramm and Hunker voting yes. The Motion carried and was declared passed.
Motion was made by Mr. Schramm and seconded by Mrs. Armstrong that an ordinance for putting Electric Aggregation on the ballot not be pursued. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, and Agnew voting yes. The motion carries and was declared passed.
*********************************
Motion made by Mr. Shrodes and seconded by Rev. Agnew that the 72 Hour Rule for reading the Ordinance be suspended. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew, Schramm and Hunker voting yes. The Motion carried.
A Resolution Authorizing And Directing The Board Of Elections Of Belmont County, Ohio, To Conduct An Election Of The Electors In The City Of Martins Ferry, Ohio, At The General Election To Be Held On November 7, 2023, On The Question: Shall Ordinance 2023-08 Adopted By The Council Of The City Of Martins Ferry, Ohio Proving On January 1, 2024, For An Additional One Percent (1.00%) Levy On Income To A Total Rate Of Two Percent (2.00%) With Funds Generated By The 2.00% Income Tax To Be Appropriated Solely For The Purpose Of General Municipal Operations And Functions Be Passed?
This Resolution was given a first reading.
Motion was made by Mr. Rodgers and seconded by Rev. Agnew to Suspend the Rules for three readings of the Ordinance. A roll call vote was heard with Rodgers, Agnew and Schramm, Hunker, Shrodes, and Armstrong voting yes. The Motion carried.
Motion was made by Mr. Schramm and seconded by Mr. Rodgers to pass the Resolution as read. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, and Agnew voting yes. The Motion carried.
Motion was made by Mr. Shrodes and seconded by Mrs. Armstrong to adjourn. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The next regular Council Meeting will be held on August 2, 2023 at 6:00 p.m. in Council Chambers.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________
Date
Posted on: August 3, 2023
The Martins Ferry City Council met in Special Session on Thursday, July 20, 2023, at 10:00 a.m., at the Donald Myers Council Chambers. This meeting was called to discuss legislation, specifically to hear the second reading of an Ordinance.
The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
This Ordinance was given a second reading.
An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency.
This Ordinance will go to a third reading.
A motion was made by Mr. Schramm and seconded by Mrs. Armstrong for Council to NOT bring in an ordinance to put the option of Electric Aggregation on the ballot at this time. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes. The motion was declared passed.
Motion was made by Mr. Shrodes and seconded by Mr. Schramm to adjourn. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
There will be a special Council Meeting on Friday, July 21, 2023 at 10:00 a.m.
Posted on: August 3, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, July 19, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Council approved changing the order of the meeting so the Mayor could read proclamations for several EMS workers, recognizing their life-saving efforts in recent emergency calls. Also, representatives from Regor Energy, Aspen Energy, and Palmer Energy, were permitted 5 minutes each to explain and promote their companies’ Electric Aggregation Program.
Minutes: Minutes of the June 7, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Lions Club would like permission to close Zane Highway to Grant Street during their Fall Fest on October 14 in the City Park.
Street paving estimates were distributed. If council would like to move forward with this paving project, the Mayor will advertise the specifications for a formal bid.
A resident on Pearl Street is concerned about a Maple tree near her property. The tree’s roots have been disturbed by recent gas line work and a water break that was fixed by the city. The owner is afraid the tree will die and possibly harm her property. She would like the city to remove the tree.
Service Director: The lowest bid for the replacement of the Air Conditioning Units at the Recreation Center was $41,079. Since only $40,000 was appropriated for this project, Mr. Sutak ask Council approve up to $42,000 to cover the cost.
Mr. Sutak informed Council that a large swim meet was held at the Martins Ferry Pool on Saturday. The Concession Stand was very busy and the Park was utilized as well.
Safety Director: No report.
Auditor: Auditor Regis would like another meeting with the Finance Committee in the next couple of weeks. He reported that the EMS would like to move all their calls to 911. Starting after this pay period, Police and EMS salaries will be taken out of the General Fund. The Vigilant Fire Department Building’s roof cannot be covered with foam because it is in too bad of shape. Along with the monthly financial reports, Mr. Regis distributed the following: list of new hires (6-15-23 to 7-15-23), job and wage changes (6-15-23 to 7-15-23), and copies of lab certificates for two Water Plant employees. The Mayor explained the reasoning and cost savings of changing two job descriptions at the Water Department.
Law Director: No report.
Police Department: Chief Murphy gave the June Month End Service Report. Also in June, K-9 Officer Patch assisted in tracking and apprehending a prisoner who escaped from a WV Law Enforcement Agency.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Hunker set a Finance Committee Meeting for Wednesday, July 26 at 10:00 a.m.
Street: The Committee gave the Administration permission to put the paving jobs out for bid.
Ordinance: Three pieces of legislation will be read tonight.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes commented that the Street Department was doing a great job with the pothole patching. Mr. Regis asked if The Times Leader could remind citizens to slow down when crew are out patching roads.
Cemetery: Mr. Burns had no report but thanked everyone who has worked at keeping the cemetery in good shape.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Mark Sambuco, 52699 Orchard Drive, Colerain, Ohio, asked the Mayor for an update on the waterline situation in his neighborhood. The Mayor stated the city turned the bid over to the Solicitor yesterday. The Law Director is working on the legal steps that need to be addressed.
Richard Hord, 915 Virginia Street, inquired about the 8 filled positions and 6 openings in the Police Department that was noted in a newspaper article on the City Auditor in The Times Leader. Auditor Regis explained his statement was misconstrued and that there is more than 8 active positions at the Department but there will be officers on sick leave in the near future. When asked about the 3 reported job openings at the Water Department, the Mayor explained the cost savings measure taken by the city by not filling any openings at the Water Department. Mr. Hord was told that at least once a year, grants are searched to help make the city building handicap accessible. The Mayor doesn’t think the new Trinity Health System Hospital being built in St. Clairsville will have a negative impact on East Ohio Regional Hospital. Mr. Hord reminded everyone about the Town Hall Meeting with the Belmont County Commissioners on Tuesday, August 1, 2023 at 6:00 p.m. at the Martins Ferry Recreation Center.
Auditor Jack Regis, 1104 N. 9th Street, explained that his brother-in-law died at home and was not found for several days. He praised and thanked the EMS members and Police Officers that assisted in the removal of his brother-in-law’s body.
William Graft, 514 North 8th Street, reported a tree from the cemetery fell during a recent storm and landed in his driveway. He dragged the tree into the street where city crews then cut it up and hauled it away. He is concerned that the trees on the bank of the cemetery will fall and damage his house. Mr. Graft reported a large pothole in front of 510 North 8th Street and asked that the city patch it.
Ordinances and Resolutions:
An Ordinance To Amend Section 193.06(A) Of The Codified Ordinances Of The City Of Martins Ferry Regarding The Credit For Taxes Paid To Other Municipalities And Declaring An Emergency.
This Ordinance was given a third reading. This Ordinance died for a lack of a motion.
A Resolution Declaring It Necessary To Levy A Tax In Excess Of The 10 Mill Limitation And To Replace A 0.05 Mill Fire Truck Levy For A Continuing Period And Declaring An Emergency.
This Resolution was given a first reading. Mr. Sutak said Fire Chief Kelly asked that the Resolution be withdrawn. Therefore no action was taken by Council.
Mr. Shrodes made a motion to suspend the 72 Hour Rule. Mr. Schramm seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm and Hunker voting yes. The motion carried.
An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency.
This motion was given a first reading. This motion will go to a second reading. Several Council Members spoke in favor of passing this Ordinance and increasing the income tax. It was suggested to have a Town Hall Meeting to inform the citizens about the importance of the Income Tax increase.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
The Mayor reported that a bid of $5,000 was received from the Tree of Life Church for the former Curly Property and a late bid of $1,000 was received from the Naylor Brothers (minimum bid was $5,000) for the former Booster Club Property on Broadway Street. Mr. Shrodes made a motion and Mr. Rodgers seconded to accept the $5,000 bid on the former Curly Property and reject the bid on the Broadway Street Property. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm and Hunker voting yes. Rev. Agnew abstained. The motion was passed by a majority vote.
Mr. Shrodes made a motion and Rev. Agnew seconded to allow the Lions Club to close Grant to Zane Highway on Saturday, October 14, 2023, 12:00 noon – 7:00 p.m. for Fall Fest. After an affirmative voice vote, the motion carried.
Mrs. Armstrong made a motion to appropriate an additional $1,500 from the Permanent Improvement Fund for the bid from H.E. Neumann for the new air conditioner units for the Recreation Center. A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, Hunker and Shrodes voting yes. The motion carried.
Mr. Hunker made a motion and Rev. Agnew seconded to accept the list of New Hires Report submitted by the Auditor for the period of June 15 – July 15, 2023. After an affirmative voice vote, the motion carried.
Mr. Rodgers made a motion to allow the Mayor and Service Director to advertise for bids for the proposed street paving projects. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes, and Armstrong voting yes. The motion carried.
Discussion lasted for 12 minutes on removing the position of EMS dispatcher and routing all calls through 911. This issue was referred to the Finance Committee.
No decision was made concerning the tree on Pearl Street.
President Davis reminded Council Members that they must complete the Sunshine Law Training by the end of this term. Fraud Assessment Forms need to be completed and given to the Auditors by July 20.
Mr. Shrodes thanked the Lions Club for cleaning up the Park and the Fountain. On Saturday they will be painting the Pavilion and benches.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to note that Council has received and reviewed the Financial Reports for the previous month of June, 2023 which included a Statement of Cash Position with MTD Totals and Payroll Summary. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The meeting was adjourned at 7:34 p.m.
The next Regular Council meeting will be August 2, 2023 in Council Chambers. Council will meet in Special Session tomorrow, July 20, 2023 at 10 am, and again in Special Session on Friday July 21, 2023 at 10 am. Both Special Sessions will be held in Council Chambers and will be for the consideration of legislation only.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
_______________________________
Date
Posted on: August 3, 2023
The Martins Ferry City Council met in Regular Session on Monday, June 26, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed with a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Before this meeting, a budget hearing was held for the Public at 5:30 p.m. No one voiced any concerns at this meeting.
Council approved changing the order of the meeting and to read Legislation first since Councilman Hunker needed to leave early.
Ordinances and Resolutions:
A Resolution Requesting the County Auditor To Certify To The City of Martins Ferry The Total Current Tax Valuation of the City of Martins Ferry and the Dollar Amount of Revenue That Would Be Generated By A Half (0.5) Mill Replacement Levy and Declaring An Emergency.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Resolution as read. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Resolution was passed.
A Resolution Adopting A Budget For the City of Martins Ferry For The Fiscal Year Beginning January 1, 2024, and Declaring An Emergency.
Motion was made by Mr. Shrodes to suspend the rules. Motion was seconded by Rev. Agnew. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried. Motion was made by Mr. Burns to pass the Resolution as read. Mr. Rodgers seconded the motion. A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried and the Resolution was declared passed.
Minutes: Approval of the June 7, 2023 Council Meeting Minutes will be considered at the July 19 Council Meeting.
Ceremony: At this point in the meeting, Mayor Davies swore Sergeant Jerry Murphy into the office of Chief of Police of Martins Ferry. Chief Murphy gave an acceptance speech and received a standing ovation.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies said the problem with a pump at the swimming pool has been resolved. The air conditioners in the Recreation Center need replaced. One unit has a compressor that needs replaced and another unit is leaking Freon. A new energy-saving unit was estimated to cost about $40,000.
The Mayor reviewed and explained the changes to the new EMS Negotiated Contract. The Contract is backdated to May 1, 2023. Mayor Davies asked Council to consider approving this contract so he can get it to Auditor Regis and the Payroll Clerk.
Service Director: Mr. Sutak reported that the Ohio Department of Transportation (ODOT) has installed new guard rails on St. Rt. 647. This project was done with no cost to the city. Mr. Sutak contacted ODOT about setting up a meeting to discuss the future of St. Rt. 647. ODOT representatives can’t meet until after July 10. Council was asked to submit dates on when they would be able to meeting with ODOT representatives. Hopefully the meeting can take place in Martins Ferry.
Auditor: Auditor Regis asked Council to consider addressing the Ordinance that was tabled at the May 3, 2023 Council Meeting regarding the credit for taxes paid to other municipalities. Mr. Regis suggested giving the EMS Dispatcher issue to the people who do the cost allocations and let them send a proposal back to Council. The city audit will begin on Wednesday, June 28.
Service Director: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Schramm noted that the Finance Committee will meet on Monday,
July 17, 2023, at 10:00 am.
Street: No estimates have been received for the proposed street paving projects. The Mayor said it will have to be advertised in the paper for bid. He wants the project finished before the weather gets cold. Street patching will begin again tomorrow if it doesn’t rain.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: Mrs. Armstrong reported plans are being made for a Chamber Banquet to be held in September at the Recreation Center.
Real Estate/Utility: No report.
Income Tax: Mrs. Armstrong reported the Income Tax Committee met with the Finance Committee on June 15 to discuss the city’s finances. No recommendations to report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, announced there will be a Town Hall Meeting with the Belmont County Commissioners on Tuesday, August 1, 2023 at 6:00 pm at the Recreation Center. Flyers, advertising the event, are available. Currently, there are no plans to hire a Director at the Recreation Center. When asked for comments on the meeting with Charlie Brown, brother of Ohio Senator Sherrod Brown, Service Director Sutak said the meeting was productive for residents who aired their concerns. Bids for the sale of the former Curley Property are due by June 29. There are no updates regarding the future of the former Staffilino Property. Hopefully a new business will soon occupy the former Keith Sommers Law Office.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
The Mayor reminded Council that the Celebration in the Park will be held on Saturday, July 1st. There will be a free swim, live bands, craft vendors, food trucks and fireworks at dusk.
The Elks Lodge was thanked for recently providing a free swim. A tremendous amount of children enjoyed the opportunity to use the pool.
The Mayor asked Council for direction on enforcement of fines upon citizens for high grass and trash. Certified letters sent to offenders ordering them to Mayor’s Court costs $8.13 each and most people ignore the letter and don’t show up at the hearing. Mr. Stecker did not think the city could detain people on a civil fine when there is no possibility of jail time. He suggested using a Collection Agency to collect the fines. After a 10 minute discussion, Mr. Stecker was asked to draft a letter to be sent with the fine to violators stating if the fine is not paid, they will be referred to a Collection Agency.
Mrs. Armstrong made a motion to appropriate up to $40,000 from the Permanent Improvement Fund to replace the air conditioners at the Recreation Center. Mr. Rodgers seconded the motion. A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, and Shrodes voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Shrodes motioned and Mr. Schramm seconded to allow the Auditor to talk to the company that does the city’s cost allocations regarding payment of a dispatcher by EMS funds. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion was declared passed.
Auditor Regis reported that a very productive meeting was held at the school campus with Mr. Fogle. Mr. Fogle has agreed to 3-5% of the Administrative Costs for a School Resource Officer. An official contract will be signed in a couple of weeks and will be renewed every year. Auditor Regis also met with a roofing company regarding the work needed at the Vigilant Fire Station. Pictures and a report will be sent to Council Members as soon as they are received.
Mr. Schramm made a motion to remove the Ordinance regarding the Income Tax Credit from the table. Motion was seconded by Mr. Burns. A roll call vote was heard with Schramm, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Ordinance was taken off the table for a second reading.
Mr. Schramm made a motion and Mr. Burns seconded to pass the EMS Contract. A roll call vote was heard with Schramm, Shrodes, Armstrong, Rodgers, Burns, and Agnew and voting yes. The motion was declared passed.
Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:03 pm with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
Posted on: August 3, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, June 7, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed with a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Minutes: Minutes of the May 17, 2023 Regular Council Meeting and the May 24, 2023 Special Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies apologized to Council for the high grass situation on 65 lots, not owned by the city, but cared for by the city because the owners are not taking responsibility for the maintenance of their property. Because of lack of personnel, Seasonal Employees are being used in other departments. Also, these lots can only be cut, not manicured, because of time constraints.
The American Heritage Girls Organization from the First Christian Church, have asked if they can have a 5K Race in November and use the same route as the Betty Zane Days 5k Race. The Mayor will give Council the exact date at the next meeting.
The Town Hall meeting with the Belmont County Commissioners will be held on Tuesday, August 1, 2023 at 6:00 p.m. at the Recreation Center.
The Mayor asked Council to approve a transfer of $10,000 from the Permanent Improvement Fund to the Recreation Center Fund to cover the cost of the Splash Pad’s fence and turf installation.
Mr. Shrodes praised the Administration for the operation and cleanliness of the pool and splash pad. On Saturday he observed kids enjoying the facilities. He noted admission prices and season passes are very reasonable.
Service Director: Mr. Sutak has been working with Auditor Regis on a Bond Participation Note which will be sent to Bond Council. This process is necessary in order to borrow funds from Unified Bank to purchase the new Packer.
The Administration is looking into installing solar panels on the Water Plant to save on utilities costs which currently run about $20,000-$22,000 per month at the facility. The city would not own the solar panels and would not be responsible for the maintenance of the panels or the roof. A representative from the Solar Panel Company will do an analysis for the city. If Council is interested in this program, the representative would meet with Council and review his findings. The Mayor said there would be no out-of-pocket cost to the city.
Mr. Burns inquired about the 2 properties that the city will be selling. Mr. Sutak said he just received a parcel number for one of the properties and will prepare the advertisement for the newspaper tomorrow. The notice will run consecutively for 2 weeks.
Mr. Sutak reported that the $18,750 ODNR Grant money for the Ball Field Lights has been received and placed back into the Permanent Improvement Fund.
Auditor: Auditor Regis asked Council to make a motion to transfer $10,000 from the Permanent Improvement Fund and place it in the Recreation Center line item to cover expenses for the Splash Pad. If an ordinance is needed, Mr. Stecker will prepare one for the next meeting. The State Auditor requests when payments from line items are changed or moved, a motion should be noted in the minutes so the Auditors can examine the action when they perform the Audit. Auditor Regis asked Council to make a decision regarding the credit for taxes paid to other municipalities and also decide what to do with the EMS situation.
Auditor Regis asked Council to cancel the June 21, 2023 meeting and instead schedule a public hearing on the Budget on June 28 at 5:30 pm followed by the regular Council Meeting. This will give him time to prepare the budget and get it to the Court House before he leaves for vacation.
Safety Director: Director Regis reported $10,000 in grant money from the Department of Natural Resources has been received by the Fire Department for the Side-by-Side Utility Vehicle. This vehicle needs emergency lighting installed before it can be put into service.
Last week Director Regis received several complaints about junk and clutter in the yard and front porch of a house on Washington Street. Officer Nixon was notified and the house is now cleaned up. Mr. Regis is also using Social Media to locate owners of dilapidated properties in the city.
Certain items from the Police and Fire Department for the city auction are emergency sensitive -related equipment such as police cruiser lights and cage protectors. Director Regis would like permission to advertise these items on govdeals.com. This website is strictly an on-line auction for government entities to ensure the equipment doesn’t end up in the hands of the general public.
Law Director: No report.
Police Department: Police Chief Jerry Murphy gave the end of May, 2023 Service Report for the Police Department. A K-9 Demonstration was conducted for a local Boy Scout Troop. Thanks and praise were given to the officers who took the time to meet with the troop and shared their professional experiences.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Committee met on May 26 to discuss the 2023 budget shortfalls in the General Fund. Options and changes were discussed. It was agreed that decisions need to be made soon. Mr. Hunker set a Finance Committee Meeting for Thursday, June 15, 2023 at 9:30 a.m. The Income Tax Committee will also meet with the Finance Committee.
Street: The committee met on June 5, 2023. Mr. Rogers reported approximately $240,000 is left from the borrowed money for street paving. Estimates will be secured on 4 streets that the committee would like paved. At the next meeting, the committee will discuss sending letters to Representative Bill Johnson and Senator Frank Hoagland regarding the deteriorating roads leading to the school campus.
Ordinance: The Ordinance Committee is researching options on handling Public Speaking at Council Meetings.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes would like to schedule a Committee Meeting with Mr. Sutak to further discuss the solar panel options and building permits.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: Mrs. Armstrong reminded Council that East Ohio Regional Hospital was given a 10 year income tax credit of 75% on taxes collected from their employees. Income tax from the hospital amounts to around $280,000 yearly. Mrs. Armstrong gave 2 scenarios regarding increasing the city income tax: 1) If the city income tax was raised to 1.25%, revenue would increase $376,595, and 2) if the city income tax was raised to 1.50%, revenue would increase $753,282. Council was reminded that an increase in the city income tax would need to be placed on the ballot and approved by the citizens.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, addressed local business closings. The Mayor said some of the buildings are being looked at by new businesses. There is no news regarding the former Staffilino building. Mr. Hord was told the former Curley property will be for sale soon. The Mayor announced Interim Chief Murphy was chosen to be the permanent Chief of Police. Mr. Hord was told that Columbia Gas is having an issue with pressuring the lines on Virginia Street and it may be 2-3 weeks before they can return to paving the sidewalks on Zane Highway. The Mayor said that the Strawberry Festival was well attended and continues to grow every year. Mr. Hord asked the city administration to send something in writing regarding the Town Hall Meeting Event to the Belmont County Commissioners. Mayor Davies said he will get a notice to them tomorrow.
Ordinances and Resolutions:
Mr. Hunker made a motion to suspend the 72 Hour Rule. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion carried and the Ordinance was given a first reading.
An Ordinance Authorizing The Issuance Of $198,000.00 of Sanitation Vehicle Acquisition Bond Anticipation Notes, Series 2023, To The Costs of Acquiring A Sanitation Vehicle and Related Equipment and Appurtenances Thereto, And Declaring An Emergency.
Mr. Shrodes made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried. Mr. Schramm made a motion to pass the Ordinance as read. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes. The motion carried and the Ordinance was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Sutak will schedule a meeting with an ODOT District #11 Representative regarding how ODOT might help the city with road issues on St. Rt. 647.
Mr. Burns raised questions about citations. The Mayor explained how he handles violations in Mayor’s Court and gave several examples. The wording has been changed slightly in the letter that is sent to citizens in violation of ordinances. Mr. Stecker will be consulted to insure violations notices are handled properly.
Mayor Davies officially announced that Office Murphy is now Martins Ferry’s new Chief of Police. Chief Murphy was given a round of applause.
Mr. Shrodes asked that the Finance and Income Tax Committees have a joint meeting to discuss the budget issues.
Mr. Shrodes made a motion to cancel the June 21, 2023 regular meeting and to schedule a Public Hearing for 5:30 p.m. on Monday, June 26, 2023 followed by a regular Council Meeting at 6:00 p.m. Also, the July 5, 2023 meeting will be cancelled. The motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Hunker made a motion to approve paying the Meter Maid from the Code and EMS Funds for her hours. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion carried.
Mr. Hunker made a motion that the Meter Maid is paid retroactively to November 22, 2022, with 30% of her salary paid from the Meter Fund and 70% of her salary paid from the General Fund. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion was declared passed.
Mayor Davies announced the Celebration in the Park will be on Saturday, July 1, 2023 beginning at noon. There will be a free swim, bands, food trucks, vendors and Fireworks at dusk. Rain date will be July 2. Director Regis noted there will also be fireworks on August 5, (the last night of the Betty Zane Festival).
Mr. Shrodes made a motion to transfer up to $10,000 from the Permanent Improvement Fund to the Recreation Center Fund for turf and fence installation at the Splash Pad. Mr. Burns seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Schramm made a motion and Mr. Burns seconded to allow the American Heritage Girls to hold a 5K race, beginning and ending at the First Christian Church in November (the exact date to be supplied later). After an affirmative voice vote, the motion carried.
Mr. Rodgers made a motion to allow the Police, Fire and EMS Departments to sell unused equipment on the govdeals.com website, with the profits returned to the Police, Fire and EMS Departments. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes and Armstrong voting yes. The motion was declared passed.
Mr. Schramm ask Mr. Sutak if he could get a crew to cut the weeds around the Corporate Limit Sign on C.R. 22. The weeds are blocking clear access to the roadway.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Burns made a motion to note in the minutes that Council has received and accepted the payment of bills as noted in the Check Register for May, 2022. Mr. Schramm seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Burns made a motion to note that Council has received and reviewed the Financial Reports for the previous month of May, 2023. Mr. Shrodes seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Shrodes made a motion and Mr. Hunker seconded to accept the list of new hires for May, 2023 as submitted by the Auditor’s Office. After an affirmative voice vote, the motion carried.
Mr. Shrodes moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:26 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: August 3, 2023
The Martins Ferry City Council met for a Special Meeting on Wednesday, May 24, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. This meeting was called to discuss Legislation only, specifically on amending the Ordinance of 2018 to purchase a new garbage packer truck.
Council President Kristine Davis called the meeting to order and the Pledge of Allegiance was recited by those present, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew and James Schramm, Council at Large Members.
Ordinances and Resolutions:
An Ordinance Amending Authorizing The Director Of Public Service To Purchase A New Garbage Packer Truck, And Declaring An Emergency.
This Ordinance was given a first reading. Mr. Schramm moved to suspend the rules for reading the Ordinance. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. Motion carried. Mr. Hunker moved to pass the Ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes. The motion carried and the Ordinance was declared passed. The Mayor said the cost of the Packer will be financed through Unified Bank with a 5.81% interest rate.
The Mayor has received an offer of $10,000 for the purchase of the sandstone retrieved from the house that was demolished on Center Street. President Davis said last year’s minutes will be reviewed to see how Council had decided to handle this sale. An Ordinance may have to be established for this sale.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Schramm. After an affirmative voice vote, the meeting was adjourned at 6:06 p.m. with a salute to the flag.
The next regularly scheduled meeting of the Martins Ferry City Council will be held on June 7, 2023 at 6:00 in Council Chambers at the City Building.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: August 3, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, May 17, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro-Tempore Rick Rodgers, with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members. Mr. Rodgers reserved his right to vote.
Minutes: Minutes of the May 3, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported the Street Sweeper is currently operating. Citations will be given to vehicles parked illegally even if the Sweeper does not run that day. The new Packer, ordered 2 ½ years ago, is ready. The Mayor and Service Director will meet with the supplier and talk about funding options.
Seasonal Workers are being used to cut grass on abandoned properties not owned by the city. Tickets are being issued to property owners with grass over 12 inches high. No exceptions. Tickets will not be voided. The cemetery grass has been cut and is looking good.
New pumps and a controller have been installed at the swimming pool so it can be opened in a timely manner.
Donations have been received for the July 1st Celebration in the Park. This will be an all-day event which includes free swimming, music, food trucks, craft vendors and ending with fireworks at dusk. Mr. Sutak asked that this event be advertised in The Times Leader.
The Strawberry Festival will be held on Saturday, June 3. The Mayor announced the streets that would be closed during the Festival.
Street Crews are currently filling potholes. The City Clean-Up Event on May 6th went well.
The Mayor and Service Director are meeting with a few businesses to help them facilitate moving to the city.
Mayor Davies asked Council to prepare a list of streets they would like paved. Bids can then be secured and the streets can be paved before the weather turns cold. The number of streets paved will depend on how much the budget can accommodate.
Columbia Gas has patched South Zane Highway but it is still has rough spots. The Mayor told the Project’s Supervisor that there were no bumps or potholes in the road before the gas lines were replaced and that’s the way it needs to be when the gas company is finished.
The Mayor summarized the details of the new EMS contract. As soon as it is written up, he will get it to Council. They requested that EMS not pay for a dispatcher and instead use 911.
Service Director: Mr. Sutak will continue to look for match funding for Capital Projects. He will research the ODNR matching grants which the city would have to pay 25% of the project cost.
It is hoped that the July 1st Celebration in the Park will bring people from across the Valley to the city.
Safety Director: No report.
Auditor: Auditor Regis asked Council to carefully consider the elimination of the EMS Dispatcher position and let him know as soon as possible their decision.
An Auditor’s Report regarding the General Fund was distributed and highlights of the cost saving measures being taken by the city were reviewed by Mr. Regis.
Law Director: At the last Street Committee Meeting, Mr. Stecker was asked to draft a letter to the Ohio Department of Transportation to request their assistance with some of the repairs that are needed to St. Rt. 647. The letter will need to be signed by every Council Member.
Police Department: Interim Police Chief Jerry Murphy reported that two cruisers, under a lease program with Enterprise, are scheduled to be returned. Officer Murphy is also negotiating to release another vehicle from its lease with Enterprise. These cruisers will be stripped of equipment which can then be sold at the City’s Auction. A report was given of police call activities. The Police Department has received a grant to purchase 6 laptop computers. Total cost of the laptops and hardware is $25,188, which needs to be paid upfront. The grant would then reimburse the city $18,891which is 75% of the cost. The remaining 25% of this purchase would need to come from city funds. Officer Murphy asked for Council’s permission to move forward with this purchase. A matching 75%/25% grant has been awarded to the Department for body cameras. Negotiations for a 5-year contract with the Axon Company, distributor of the cameras, is currently underway.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: A Finance Committee was held on May 10th. In addition to the report Auditor Regis gave, Mr. Hunker informed Council that there is an 8% increase in Health Insurance cost for city employees. This will need to be discussed at the next Finance Committee Meeting which was scheduled for Friday, May 26 at 10:00 a.m.
Street: Mr. Deguzzo, a lawyer with North West Title, informed the Committee that there was no documentation of the State of Ohio turning over St. Rt. 647 to the City. Because Martins Ferry is a city with a population over 5,000, according to Ohio Revised Code, the city is responsible for the maintenance of the road. However, as Mr. Stecker noted, the city will ask ODOT for help with the repairs needed for the road.
A Street Committee Meeting was set for Monday, June 5th at 10:00 a.m. in Council Chambers. Mr. Rodgers asked every Council Member to prepare a list of streets in their Ward that need paved. He asked that they summit the list to him before the June 5th meeting.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: The Committee met on May 10th for a short meeting. Mr. Burns spoke to a worker at the cemetery and was assured that the property would be in good shape for Memorial Day. Maintenance such as pothole repairs and gravestone re-sets are being done as time permits.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: Mr. Rodgers reminded citizens to limit their speaking to 5 minutes.
William Graff, 514 North 8th Street, is concerned about a wall that was built in 1997 behind his house by city workers. The wall was not constructed properly and is now pushing out into his yard. He is afraid it will get close to his foundation and damage his house. Mr. Graff also alerted city officials to a couple of tall trees in the cemetery that cracked during a recent storm that may fall on his house. Mr. Shrodes said the Service Committee will address these issues.
Frank Capini, President of the United Steel Workers, St. Clairsville, Ohio, inquired about the matching grant for Health Right and asked Council to inform Health Right as soon as possible of their decision. He also announced the Martins Ferry Elks will have a Community Day in the Park on June 17th, 12:00-4:00 p.m. with rides, swimming, games and food for the citizens. He also asked the city for an electrical hook-up at the Strawberry Festival for their popcorn machine and pop dispenser.
Richard Hord, 915 Virginia Street, thanked the administration for the pothole patching done on the city streets. Mr. Hord was told an Ordinance would be read later in the meeting regarding the sale of the former Curly property. The Martins Ferry Historical Society has not been funded by the Betty Zane Day proceeds since the Fire Department took over the event. Currently the Historical Society’s biggest source of income is through donations and membership dues. The city does not financially support the Society. The Mayor said hopefully by the middle of June the Police Chief position can be advertised. There was no information available regarding the former Staffilino property.
Paul Stecker, 1200 Indiana Street, announced that Project Forward is sponsoring a 10 week Program beginning at the end of May for any entrepreneur interested in starting a business in Martins Ferry. Program cost is being covered by a grant.
Ordinances and Resolutions:
An Ordinance Authorizing The Director of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bids.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Mr. Schramm. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Ordinance as read. Mr. Shrodes seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Ordinance was passed. Mr. Sutak will advertise these properties in The Times Leader.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Council received a notice from American Electric Power (Ohio) regarding an impending increase in customer’s electric bills and explained the issue of electric aggregation. Mr. Shrodes made a motion to note in the minutes that Council is against Aggregates. Mrs. Armstrong seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Shrodes asked for help in putting flags on veteran’s graves on Saturday, May 20 beginning at 8:00 a.m. at the Riverview Cemetery. He also expressed his displeasure with the city having to cut grass on abandoned lots because property owners are not held accountable for high grass and trash piling up in their yards. A 6-minute discussion was held regarding problems with neglected properties. The Mayor said 7 tickets were written today, 5 of which were in Mr. Shrodes’ Ward. Many properties are rentals and the landlords are not in the local area.
Mr. Stecker will research to see if the Police Department Laptops could be paid from the Permanent Improvement Fund which would then be reimbursed 75% (or $18,891) of the cost when the grant money was received.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:04 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: May 19, 2023
The Martins Ferry City Council met in Regular Session on Wednesday, May 3, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members. President Davis reminded Council that Mr. Rodgers would be presiding as President Pro-Tempore at the May 17, 2023 meeting.
Minutes: Minutes of the April 19, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported the Street Sweeper is being repaired again and should be back in operation on Monday. No citizens were given tickets this week for not moving their cars for the sweeper. Clean-up Day is scheduled for Saturday, May 6, 2023, 8:00 a.m.-12:00 Noon, across from the old city garage on First Street. No paint, tires or hazardous material will be accepted. There is a $10 Fee for each mattress and box spring which must be wrapped in plastic.
The Mayor asked that a Street Committee Meeting be scheduled for discussion on the future of State Route 647.
An email from Chris Goddard, Project Engineer, was distributed regarding his assessment of the current state of the hillside movements near Rider Alumni Road and Ayers Limestone Road. Both of these roads are on the Ayers Property and lead to the school campus.
The Mayor hoped that the weather would start getting nice so the seasonal workers could begin cutting grass in the cemetery. He would like the cemetery to look nice for Memorial Day.
Service Director: Mr. Sutak asked Council to pay the final bill of $25,000 from the Permanent Improvement Fund for the new Fodor Field Ballpark lights. When the grant money amounting to $18,750 is received from ODNR (Ohio Department of Natural Resources) it will be refunded to the Permanent Improvement Fund. Council was asked to forgive the remaining $6,250.
Regarding the direct water line to the hospital and business district, Mr. Sutak is setting up a meeting with Senator Sherrod Brown’s office to explore funding and options for this project.
The company that installed the Splash Pad will be coming this week to set-up the site for the summer season.
Auditor: Auditor Regis discussed the 2023 budget deficit in the General Fund and options that would help the shortfall. Another meeting will be scheduled with the Finance Committee after Mr. Regis reviews the data. The Committee will then make recommendations to Council.
Safety Director: Director Regis asked for Council’s permission to sell an old ambulance that was converted to a utility truck to the Wheeling Police Department for $8,500.
The Fire Department’s Memorial Service will be held on Sunday, May 7, 2023 at 9:00 a.m. in the City Park to honor and remember those members who have passed away in the past two years. Two of the names on the list have a combined service record of 120 years to the city’s Fire Department.
Director Regis spoke to Congressman Bill Johnson’s office regarding the Assistance to Fire Fighters Grant that was submitted last March for new turn-out gear. Congressman Johnson has sent a letter of support to FEMA for the grant. This grant is a 95% Federal Funds and a 5% Local Funds match. If the grant is received, the Fire Department’s portion would amount to around $31,000.
Temporary patch work has been completed on the Vigilant Fire Station’s roof but it will need replaced. An estimate of $72,599 was received to replace the roof, gutters, downspouts, etc. This issue will be addressed at the next Finance Committee.
The auction of unused city vehicles and equipment will probably be held in late June, 2023.
Law Director: No report.
Police Department: Interim Police Chief Murphy reviewed the Police Department’s summary of activity for April, 2023.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: In addition to the 2023 Budget shortfalls, the committee also discussed the Splash Pad reimbursement to the General Fund and the notification from the Engineer’s Office that the City will have $37,543.99 to do street paving.
Street: The Street Committee met with the Finance Committee and it was agreed to fill the potholes and paint lines on the roads leading to the school campus. Mr. Rodgers set a Street Committee Meeting for Thursday, May 11, 2023 at 10:00 a.m. to discuss the future of State Route 647.
Ordinance: Mr. Shrodes mentioned that Council will later consider an Ordinance regarding the credit for taxes paid to other Municipalities.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns scheduled a Cemetery Meeting for Wednesday, May 10 at 10:00 a.m. in Council Chambers.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, has arranged a Town Hall Meeting with the Belmont County Commissioners for Tuesday, August 1, 2023 at 6:00 p.m. at the Recreation Center. The Mayor said the Administration is working through the steps needed to hire a new Police Chief. Code Enforcement is being done and tickets have been issued. Currently, the city is not able to hire a Recreation Director. Mr. Hord reported that the James Wright Festival was a success this year after being cancelled the past couple of years due to COVID. The Mayor said he thought the Sheet Metal Workers Union Building was going to be for sale.
Ordinances and Resolutions:
An Ordinance To Amend Section 193.06 (A) Of The Codified Ordinances Of The City Of Martins Ferry Regarding The Credit For Taxes Paid To Other Municipalities And Declaring An Emergency.
This Ordinance was given a first reading. Mr. Hunker made a motion and Mr. Schramm seconded to table this ordinance. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Agnew and Schramm voting yes. Mrs. Armstrong voted no. The motion carried and the Ordinance was tabled.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Schramm moved to appropriate $25,000 from the Permanent Improvement Fund to pay for the lights in Fodor Field, with $18,750 to be repaid with Grant Money and $6,250 to be forgiven. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion was declared passed.
Mr. Shrodes made a motion to allow the Fire Department to sell an old ambulance that is no longer needed to the Wheeling Police Department for $8,500. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Shrodes asked if a study could be done to possibly reduce some of the extra lighting in the downtown area in order to reduce electricity costs.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Rodgers asked Mr. Sutak if the Sanitation Workers could remove an old mattress laying on County Road 4, across from Floral Valley.
Mr. Burns made a motion to note that Council has received and accepted the payment of bills as noted in the Check Register for the month of April, 2023. Council has also received and reviewed the financial reports for the month of April, 2023. Mr. Hunker seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned at 6:53 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President Date: _
