Martins Ferry City Council Special Meeting Minutes of May 24, 2023

Posted on: August 3, 2023

The Martins Ferry City Council met for a Special Meeting on Wednesday, May 24, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  This meeting was called to discuss Legislation only, specifically on amending the Ordinance of 2018 to purchase a new garbage packer truck. 

Council President Kristine Davis called the meeting to order and the Pledge of Allegiance was recited by those present, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew and James Schramm, Council at Large Members.   

Ordinances and Resolutions: 

An Ordinance Amending Authorizing The Director Of Public Service To Purchase A New Garbage Packer Truck, And Declaring An Emergency. 

This Ordinance was given a first reading.  Mr. Schramm moved to suspend the rules for reading the Ordinance.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes.  Motion carried.   Mr. Hunker moved to pass the Ordinance as read.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried and the Ordinance was declared passed.  The Mayor said the cost of the Packer will be financed through Unified Bank with a 5.81% interest rate.

            The Mayor has received an offer of $10,000 for the purchase of the sandstone retrieved from the house that was demolished on Center Street.  President Davis said last year’s minutes will be reviewed to see how Council had decided to handle this sale.  An Ordinance may have to be established for this sale. 

Mr. Shrodes moved to adjourn, which was seconded by Mr. Schramm.  After an affirmative voice vote, the meeting was adjourned at 6:06 p.m. with a salute to the flag.

The next regularly scheduled meeting of the Martins Ferry City Council will be held on June 7, 2023 at 6:00 in Council Chambers at the City Building.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of May 17, 2023

Posted on: August 3, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, May 17, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Pro-Tempore Rick Rodgers, with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.  Mr. Rodgers reserved his right to vote.   

            Minutes:  Minutes of the May 3, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies reported the Street Sweeper is currently operating.  Citations will be given to vehicles parked illegally even if the Sweeper does not run that day.  The new Packer, ordered 2 ½ years ago, is ready.  The Mayor and Service Director will meet with the supplier and talk about funding options. 

Seasonal Workers are being used to cut grass on abandoned properties not owned by the city.  Tickets are being issued to property owners with grass over 12 inches high.  No exceptions.  Tickets will not be voided. The cemetery grass has been cut and is looking good. 

New pumps and a controller have been installed at the swimming pool so it can be opened in a timely manner. 

Donations have been received for the July 1^st Celebration in the Park.  This will be an all-day event which includes free swimming, music, food trucks, craft vendors and ending with fireworks at dusk.  Mr. Sutak asked that this event be advertised in The Times Leader. 

The Strawberry Festival will be held on Saturday, June 3.  The Mayor announced the streets that would be closed during the Festival. 

Street Crews are currently filling potholes.  The City Clean-Up Event on May 6^th went well. 

The Mayor and Service Director are meeting with a few businesses to help them facilitate moving to the city. 

Mayor Davies asked Council to prepare a list of streets they would like paved.  Bids can then be secured and the streets can be paved before the weather turns cold.  The number of streets paved will depend on how much the budget can accommodate. 

Columbia Gas has patched South Zane Highway but it is still has rough spots.  The Mayor told the Project’s Supervisor that there were no bumps or potholes in the road before the gas lines were replaced and that’s the way it needs to be when the gas company is finished. 

The Mayor summarized the details of the new EMS contract.  As soon as it is written up, he will get it to Council.  They requested that EMS not pay for a dispatcher and instead use 911.

Service Director:  Mr. Sutak will continue to look for match funding for Capital Projects.  He will research the ODNR matching grants which the city would have to pay 25% of the project cost.

It is hoped that the July 1^st Celebration in the Park will bring people from across the Valley to the city. 

Safety Director:  No report.

            Auditor:  Auditor Regis asked Council to carefully consider the elimination of the EMS Dispatcher position and let him know as soon as possible their decision.

            An Auditor’s Report regarding the General Fund was distributed and highlights of the cost saving measures being taken by the city were reviewed by Mr. Regis.   

            Law Director: At the last Street Committee Meeting, Mr. Stecker was asked to draft a letter to the Ohio Department of Transportation to request their assistance with some of the repairs that are needed to St. Rt. 647.  The letter will need to be signed by every Council Member. 

            Police Department:  Interim Police Chief Jerry Murphy reported that two cruisers, under a lease program with Enterprise, are scheduled to be returned.  Officer Murphy is also negotiating to release another vehicle from its lease with Enterprise.  These cruisers will be stripped of equipment which can then be sold at the City’s Auction.  A report was given of police call activities.  The Police Department has received a grant to purchase 6 laptop computers.  Total cost of the laptops and hardware is $25,188, which needs to be paid upfront.  The grant would then reimburse the city $18,891which is 75% of the cost.  The remaining 25% of this purchase would need to come from city funds.  Officer Murphy asked for Council’s permission to move forward with this purchase.  A matching 75%/25% grant has been awarded to the Department for body cameras.   Negotiations for a 5-year contract with the Axon Company, distributor of the cameras, is currently underway. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   A Finance Committee was held on May 10^th.  In addition to the report Auditor Regis gave, Mr. Hunker informed Council that there is an 8% increase in Health Insurance cost for city employees.  This will need to be discussed at the next Finance Committee Meeting which was scheduled for Friday, May 26 at 10:00 a.m.

Street: Mr. Deguzzo, a lawyer with North West Title, informed the Committee that there was no documentation of the State of Ohio turning over St. Rt. 647 to the City.  Because Martins Ferry is a city with a population over 5,000, according to Ohio Revised Code, the city is responsible for the maintenance of the road.  However, as Mr. Stecker noted, the city will ask ODOT for help with the repairs needed for the road. 

A Street Committee Meeting was set for Monday, June 5^th at 10:00 a.m. in Council Chambers.  Mr. Rodgers asked every Council Member to prepare a list of streets in their Ward that need paved.  He asked that they summit the list to him before the June 5^th meeting. 

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  The Committee met on May 10^th for a short meeting.  Mr. Burns spoke to a worker at the cemetery and was assured that the property would be in good shape for Memorial Day.  Maintenance such as pothole repairs and gravestone re-sets are being done as time permits. 

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  Mr. Rodgers reminded citizens to limit their speaking to 5 minutes.

             William Graff, 514 North 8^th Street, is concerned about a wall that was built in 1997 behind his house by city workers.  The wall was not constructed properly and is now pushing out into his yard.  He is afraid it will get close to his foundation and damage his house.  Mr. Graff also alerted city officials to a couple of tall trees in the cemetery that cracked during a recent storm that may fall on his house.  Mr. Shrodes said the Service Committee will address these issues. 

            Frank Capini, President of the United Steel Workers, St. Clairsville, Ohio, inquired about the matching grant for Health Right and asked Council to inform Health Right as soon as possible of their decision.  He also announced the Martins Ferry Elks will have a Community Day in the Park on June 17^th, 12:00-4:00 p.m. with rides, swimming, games and food for the citizens.  He also asked the city for an electrical hook-up at the Strawberry Festival for their popcorn machine and pop dispenser. 

            Richard Hord, 915 Virginia Street, thanked the administration for the pothole patching done on the city streets.  Mr. Hord was told an Ordinance would be read later in the meeting regarding the sale of the former Curly property.  The Martins Ferry Historical Society has not been funded by the Betty Zane Day proceeds since the Fire Department took over the event.  Currently the Historical Society’s biggest source of income is through donations and membership dues.  The city does not financially support the Society.  The Mayor said hopefully by the middle of June the Police Chief position can be advertised.  There was no information available regarding the former Staffilino property. 

            Paul Stecker, 1200 Indiana Street, announced that Project Forward is sponsoring a 10 week Program beginning at the end of May for any entrepreneur interested in starting a business in Martins Ferry.  Program cost is being covered by a grant. 

Ordinances and Resolutions:  

            An Ordinance Authorizing The Director of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bids.

Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried.   Motion was made by Mr. Schramm to pass the Ordinance as read.  Mr. Shrodes seconded the motion.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes.  The motion carried and the Ordinance was passed.  Mr. Sutak will advertise these properties in The Times Leader.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Council received a notice from American Electric Power (Ohio) regarding an impending increase in customer’s electric bills and explained the issue of electric aggregation.  Mr. Shrodes made a motion to note in the minutes that Council is against Aggregates.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.

Mr. Shrodes asked for help in putting flags on veteran’s graves on Saturday, May 20 beginning at 8:00 a.m. at the Riverview Cemetery.  He also expressed his displeasure with the city having to cut grass on abandoned lots because property owners are not held accountable for high grass and trash piling up in their yards.  A 6-minute discussion was held regarding problems with neglected properties. The Mayor said 7 tickets were written today, 5 of which were in Mr. Shrodes’ Ward.  Many properties are rentals and the landlords are not in the local area. 

Mr. Stecker will research to see if the Police Department Laptops could be paid from the Permanent Improvement Fund which would then be reimbursed 75% (or $18,891) of the cost when the grant money was received.    

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed.             

             Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew.  After an affirmative voice vote, the meeting was adjourned at 7:04 p.m. with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________

Date

Martins Ferry City Council Meeting Minutes of May 3, 2023

Posted on: May 19, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, May 3, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.   President Davis reminded Council that Mr. Rodgers would be presiding as President Pro-Tempore at the May 17, 2023 meeting. 

            Minutes:  Minutes of the April 19, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies reported the Street Sweeper is being repaired again and should be back in operation on Monday.  No citizens were given tickets this week for not moving their cars for the sweeper.  Clean-up Day is scheduled for Saturday, May 6, 2023, 8:00 a.m.-12:00 Noon, across from the old city garage on First Street.  No paint, tires or hazardous material will be accepted.  There is a $10 Fee for each mattress and box spring which must be wrapped in plastic. 

The Mayor asked that a Street Committee Meeting be scheduled for discussion on the future of State Route 647. 

An email from Chris Goddard, Project Engineer, was distributed regarding his assessment of the current state of the hillside movements near Rider Alumni Road and Ayers Limestone Road.  Both of these roads are on the Ayers Property and lead to the school campus. 

The Mayor hoped that the weather would start getting nice so the seasonal workers could begin cutting grass in the cemetery.  He would like the cemetery to look nice for Memorial Day. 

Service Director:  Mr. Sutak asked Council to pay the final bill of $25,000 from the Permanent Improvement Fund for the new Fodor Field Ballpark lights.  When the grant money amounting to $18,750 is received from ODNR (Ohio Department of Natural Resources) it will be refunded to the Permanent Improvement Fund.  Council was asked to forgive the remaining $6,250. 

Regarding the direct water line to the hospital and business district, Mr. Sutak is setting up a meeting with Senator Sherrod Brown’s office to explore funding and options for this project. 

The company that installed the Splash Pad will be coming this week to set-up the site for the summer season. 

            Auditor:  Auditor Regis discussed the 2023 budget deficit in the General Fund and options that would help the shortfall.  Another meeting will be scheduled with the Finance Committee after Mr. Regis reviews the data.  The Committee will then make recommendations to Council. 

Safety Director:  Director Regis asked for Council’s permission to sell an old ambulance that was converted to a utility truck to the Wheeling Police Department for $8,500. 

The Fire Department’s Memorial Service will be held on Sunday, May 7, 2023 at 9:00 a.m. in the City Park to honor and remember those members who have passed away in the past two years.  Two of the names on the list have a combined service record of 120 years to the city’s Fire Department. 

Director Regis spoke to Congressman Bill Johnson’s office regarding the Assistance to Fire Fighters Grant that was submitted last March for new turn-out gear.  Congressman Johnson has sent a letter of support to FEMA for the grant.  This grant is a 95% Federal Funds and a 5% Local Funds match.  If the grant is received, the Fire Department’s portion would amount to around $31,000. 

Temporary patch work has been completed on the Vigilant Fire Station’s roof but it will need replaced.  An estimate of $72,599 was received to replace the roof, gutters, downspouts, etc.  This issue will be addressed at the next Finance Committee. 

The auction of unused city vehicles and equipment will probably be held in late June, 2023. 

            Law Director:  No report. 

            Police Department:  Interim Police Chief Murphy reviewed the Police Department’s summary of activity for April, 2023. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   In addition to the 2023 Budget shortfalls, the committee also discussed the Splash Pad reimbursement to the General Fund and the notification from the Engineer’s Office that the City will have $37,543.99 to do street paving. 

Street: The Street Committee met with the Finance Committee and it was agreed to fill the potholes and paint lines on the roads leading to the school campus.  Mr. Rodgers set a Street Committee Meeting for Thursday, May 11, 2023 at 10:00 a.m. to discuss the future of State Route 647. 

Ordinance:  Mr. Shrodes mentioned that Council will later consider an Ordinance regarding the credit for taxes paid to other Municipalities. 

Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  Mr. Burns scheduled a Cemetery Meeting for Wednesday, May 10 at 10:00 a.m. in Council Chambers. 

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, has arranged a Town Hall Meeting with the Belmont County Commissioners for Tuesday, August 1, 2023 at 6:00 p.m. at the Recreation Center.  The Mayor said the Administration is working through the steps needed to hire a new Police Chief.  Code Enforcement is being done and tickets have been issued.  Currently, the city is not able to hire a Recreation Director.  Mr. Hord reported that the James Wright Festival was a success this year after being cancelled the past couple of years due to COVID.  The Mayor said he thought the Sheet Metal Workers Union Building was going to be for sale.

Ordinances and Resolutions:  

            An Ordinance To Amend Section 193.06 (A) Of The Codified Ordinances Of The City Of Martins Ferry Regarding The Credit For Taxes Paid To Other Municipalities And Declaring An Emergency.   

This Ordinance was given a first reading.  Mr. Hunker made a motion and Mr. Schramm seconded to table this ordinance. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Agnew and Schramm voting yes.  Mrs. Armstrong voted no.  The motion carried and the Ordinance was tabled.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Schramm moved to appropriate $25,000 from the Permanent Improvement Fund to pay for the lights in Fodor Field, with $18,750 to be repaid with Grant Money and $6,250 to be forgiven.  Mr. Burns seconded the motion.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes.  The motion was declared passed.

Mr. Shrodes made a motion to allow the Fire Department to sell an old ambulance that is no longer needed to the Wheeling Police Department for $8,500.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.

Mr. Shrodes asked if a study could be done to possibly reduce some of the extra lighting in the downtown area in order to reduce electricity costs. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Burns.   After an affirmative voice vote, the motion passed.  

Mr. Rodgers asked Mr. Sutak if the Sanitation Workers could remove an old mattress laying on County Road 4, across from Floral Valley. 

Mr. Burns made a motion to note that Council has received and accepted the payment of bills as noted in the Check Register for the month of April, 2023.  Council has also received and reviewed the financial reports for the month of April, 2023.  Mr. Hunker seconded the motion.  After an affirmative voice vote, the motion passed.  

            Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes.  After an affirmative voice vote, the meeting was adjourned at 6:53 p.m. with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President Date: _

Martins Ferry City Council Meeting Minutes of April 19, 2023

Posted on: May 4, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, April 19, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.   

            Minutes:  Minutes of the March 15, 2023 Regular Council Meeting and minutes of the March 29, 2023 Special Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

            Mayor:  Mayor Davies asked Council to pass the Ordinance regarding the position of Assistant Water Superintendent that will be read later in the meeting.  This week, Water Department employees fixed 4 breaks on one water line.  This line, which is about 700 ft. will be completely replaced soon.

            The cameras at the Impound Lot have been installed.  City owned vehicles will be moved from that area so the Lot can soon be opened for business.

            The Mayor and Service Director met with Columbia Gas Officials about smoothing out rough spots on South Zane Highway where recent work has been done.  The next gas line replacement job will take place on 6^th, 8^th and 9^th Streets where the city just completed paving last year.  The Mayor informed the Gas Company that if the pavement is torn up, the streets must be re-paved, not just patched.  Council was asked to create a list of what streets they want paved this year.  The Administration can then coordinate with the Gas Company so paving can be done after the gas lines are replaced.

            The Police Chief’s job description is being completed and the position will soon be advertised.  Applications will be accepted from inside and outside of the Department.  Officer Jerry Murphy is currently serving as Interim Police Chief.

            Part-time employees will begin cutting grass in the cemetery next week.  The Mayor asked Council for direction on the maintenance of 60 lots, not owned by the city, but which the city cuts the grass and keeps in good condition.  Wages, paid to workers cutting these lots, come from the General Fund where spending is being watched closely this year.  The Street Sweeper is running this week and warning notices were given to vehicles parked on the wrong side of the street.  Next week tickets will be issued for non-compliant vehicles. 

            Two new pumps and a controller have been ordered for the city’s swimming pool.  A large pump will also have to be replaced.  Grant money for the Splash Pad, amounting to around $48,000, is expected soon and will be place in the Permanent Improvement Fund. 

            A Physical Therapist has offered to conduct an 8 week course to help citizens, 50 years of age and older, with exercises and guidelines for healthy living.  The Mayor asked Mr. Stecker to check if the city’s liability insurance will cover this program at the Recreation Center.

            Mayor Davies met with Congressman Bill Johnson regarding developing a Trunk Water Line that would run from Martins Ferry to Powhatan Point.  Congressman Johnson will check with the EPA to see if there is any funding available for this project.  If a water problem would develop south of Martins Ferry, the city could supply water to the affected areas.  The Mayor has also scheduled a meeting with Senator Sherrod Brown to discuss this matter.

            A letter addressed to the Mayor from Jim Fogle, Martins Ferry City School District Superintendent, was shared with Council.  Mr. Fogle requested information regarding maintenance of the roads leading to the school campus.  The Mayor asked Council how to proceed since these roads do not belong to the City.  After a 7-minute discussion, it was decided that a “10 ton weight limit” sign and a “No Semi-Trucks Allowed” sign will be placed on the road.  The Mayor will contact Mr. Fogle and invite him to meet with Council to further discuss this matter.

            The city has received a check for over $17,000 for a class action lawsuit that was filed in California regarding a water dispute.

            Service Director:  It was emphasized that by purchasing the new pool equipment, it will be easier to regulate the chlorine and maintain the pool.  The money granted to the city for the Splash Pad should arrive within 30-90 days. 

            Mr. Sutak has researched the city’s Enterprise Zone Program which is separate from the County’s Program.  He is working to get an abatement on taxes for a company that would like to construct a business in the northern part of the city. 

            Mr. Sutak is working on the city’s Storm Water Management Plan as mandated by the Ohio EPA.  A draft of the plan has been sent to the Ohio EPA.  The Administration will meet with the Engineering Company to discuss possible funding for the project. 

            A $25,000 grant was awarded to the city for new lights in Fodor Field.  The grant is for 75% of the project’s cost and the city matches it with 25% of the cost.  Although the grant money was to come directly to the city, some of the money was paid directly to the company that installed the lights.  Mr. Sutak asked Council to consider paying the contractor costs ($18,750) from the Permanent Improvement Fund which would then be reimbursed when the remainder of the grant was received.  The Civics will reimburse the city $6,250 in either a lump sum or through payments. 

            Auditor:  A list of city owned vehicles was distributed.  Auditor Regis clarified that the Mayor’s insurance costs are taken from the Street and Sanitation Department not the EMS Department.

Phone lines have been reduced to 33 lines.  Special phone lines for front-line employees responding to disasters, are being researched. 

Three purchase orders will need motions from Council to be paid.  Two are for the Water Department for recent waterline emergency repairs and one is for Clemons and Nelson Law Firm which is over the $3,000 limit.  Auditor Regis reminded Council that motions to accept the Payroll Report, Finance Report, and the New Hire Report will be needed. 

Auditor Regis asked Mr. Hunker to schedule a Finance Committee Meeting to talk about some of the budget line items and future projects. 

Law Director:  Mr. Stecker asked Council to go into Executive Session at the end of the meeting to discuss pending litigation. 

Safety Director:  Director Regis distributed revisions to the By-Laws of Fire Department.  Proposed changes were highlighted and discussed.  Council’s approval, in the form of an Ordinance, will be needed.  The Mayor asked Director Regis for a “clean” copy by the next meeting.  Mr. Schramm motioned to allow the distance for membership to be reduced from 15 miles to a 7 miles radius of the Martins Ferry City Building.  Rev. Agnew seconded the motion.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes.  The motion carried. 

            Betty Zane Days will be held August 2-5, 2023.  The Fire Department received a $3,000 grant from the Belmont County Tourism to help with the cost of advertising and the bands performing at the Festival.  Director Regis asked Council’s permission to use the city park from July 31, 2023 to August 6, 2023 for this event.  He also requested permission to block off Zane Highway from Grant Avenue to Hickory Street every night of the event, and allow the fire department to have a “water battle” on Saturday, August 5 on Zane Highway in front of the American Legion.   

            Director Regis said he has comprised a list of all the vehicles that will be sold at auction this week.  Next week he will work with Auditor Regis to get a list of equipment that can be sold at the auction.  The Auction may be held in May or early June.  Mr. Shrodes asked that a list be given to members of Council of all the vehicles and equipment to be sold at the Auction. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker scheduled a Finance Committee Meeting for Wednesday, April 26 at 10:00 a.m. in Council Chambers. 

Street: Mr. Rodgers scheduled a meeting for Thursday, April 27 at 10:00 a.m. to discuss the roads leading to the School Campus.  Mayor Davies will invite Mr. Fogle to this meeting.

Ordinance:  Mr. Shrodes reported that the Ordinance Committee met on April 11, 2023.  Discussion included creating an organizational chart for the city, limiting the number of speakers at Council Meetings that represent the same group or organization, and replacing the existing Assistant Water Superintendent Ordinance.  Minutes of this meeting were received and will be included with the Council Minutes.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm thanked Officer Jerry Murphy for agreeing to be the Interim Police Chief. 

            Service:  Mr. Shrodes thanked Mr. Suto and the Water Department employees for working 24 hours straight on the recent water breaks in the city. 

            Cemetery:  Mr. Burns would like to meet with the Administration regarding cemetery needs.  This item will be added to the Finance Committee Agenda.

Public Relations:  The Chamber of Commerce will host their Annual Academic Awards Banquet at the Wesbanco Arena in May.  Mrs. Armstrong gave the Mayor and Service Director a flyer promoting Small Businesses in the city. 

Real Estate/Utility:  No report.

Income Tax: Beginning July 1, 2023 the Committee is suggesting reducing the income tax credit to 75% which would generate additional revenue of $21,000 per year.  Then, January 1, 2024, reducing the income tax credit to 50% which would generate additional revenue of $43,400 per year.  Mrs. Armstrong made a motion to authorize Mr. Stecker to create an ordinance to decrease the income tax credit to 75% beginning July 1, 2023 and to decrease the income tax credit to 50% beginning January 1, 2024.  Motion was seconded by Mr. Shrodes.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, Hunker, and Shrodes voting yes.  The motion was declared passed.    

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Frances Green, 519 South Zane Highway, asked for help in selling 2 cemetery plots at Riverview Cemetery.  President Davis asked Mr. Burns to discuss this at the Cemetery Committee Meeting.  Ms. Green also inquired why the Street Sweeper did not sweep past the First United Methodist Church on 3^rd. and Clay Street.  The Mayor said he would check with the Street Department on this issue.

Richard Hord, 915 Virginia Street, asked for comments regarding former Police Chief John McFarland.  The Mayor gave a brief history of Chief McFarland’s career and said it was unknown how long it would take to hire a new Chief.  Mr. Hord asked for Council’s consideration to paved Broadway Street to Etna Street.  Permission was given to Mr. Hord to arrange a Town Hall Meeting with the Belmont County Commissioners.  Sealed Bids will be accepted for the former Curley property (Jefferson Street) and the former Martins Ferry Booster’s Building (Broadway Street), with a minimum bid of $5,000 on each.  Mr. Stecker will prepare an Ordinance to be read at the next Council Meeting before the bid is advertised in the paper. 

Ordinances and Resolutions:  

Motion was made by Mr. Shrodes and seconded by Mr. Hunker to suspend the 72 Hour Rule.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.  

An Ordinance Establishing The Position Of Assistant Water Superintendent And Establishing The Annual Salary Therefore. 

Motion was made by Mr. Shrodes to suspend the rules.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.   Motion was made by Mr. Hunker to pass the Ordinance as read.  Mr. Schramm seconded the motion.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes.  The motion carried and the Ordinance was passed. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Shrodes made a motion to authorize payment of the invoice for $6,856.26 to Clemins Nelson for professional services during the Police Department negotiations.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried and the invoice was approved for payment.  

Mr. Hunker made a motion to authorize payment of two invoices from Air Technology, one for $3,778.72 and one for $5,535.75.  Motion was seconded by Mrs. Armstrong.  Both of these invoices are for the Water Department for a recent water break.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  Motion carried and the 2 invoices were approved for payment. 

Mr. Hunker made a motion and Rev. Agnew seconded to note that Council has received and accepted the list of new hires as of April 19, 2023.  New Hires include:  Marissa Cika, Rebecca Perry and Burton Oh.   After an affirmative voice vote, the motion passed.  

Mr. Shrodes made a motion to note that Council has received and reviewed the Payroll Summary and Financial Reports for the month of March, 2023.  Mr. Burns seconded the motion.  After an affirmative voice vote, the motion passed.  

Mr. Shrodes made a motion to go into Executive Session under Ohio Revised Code 121.22, Section G1 (for employee salary and benefits) and G3 (pending litigation).  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.  

Mr. Rodgers made a motion to go out of Executive Session.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes and Armstrong voting yes.  The motion carried and Council returned to regular session. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed.  

Mr. Hunker made a motion to allow the Fire Department to use the City Park on July 31-August 6 for the Betty Zane Festival, closing Zane Highway from Grant Avenue to Hickory Street each evening on August 2-5, and allowing the Fire Department to have a “Water Battle” on Saturday, August 5 on Zane Highway in front of the American Legion.  Motion was seconded by Mr. Schramm.  After an affirmative voice vote, the motion passed.  

            Mr. Rodgers made a motion to allow the Law Director to settle the impending lawsuit.  Rev. Agnew seconded the motion.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes and Armstrong voting yes.  The motion carried.

            President Davis referred the issue of grass cutting maintenance on the 60 lots, not owned by the city, to the Finance Committee.

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned at 7:53 p.m. with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Date: ______________________________

Martins Ferry City Council Meeting Minutes of September 21, 2022

Posted on: May 4, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, September 21, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.     

            Minutes:  Minutes of the September 7, 2022 Regular Council Meeting and the September 18, 2022 Special Council Meeting were approved as written.    

Correspondence:   There was no correspondence. 

Reports of Officers of the City:

Mayor:  City crews are busy filling potholes, maintaining sewers and fixing water breaks. 

The Splash Pad at the City Pool is winterized and a rubberized soft top has been installed over the cement base. 

The dedication of the Veteran’s Monument at Riverview Cemetery will be held on November 13, 2022 at 2:00 p.m.  Everyone is invited to attend. 

The first load of Road Salt will be delivered next week.  Mr. Sutak is working on securing a place to store the salt indoors. 

A police K-9 vehicle and 3 cruisers have been ordered.  The Mayor announced the city will have 2 K-9 dogs. 

The Recreation Center is being rented and it is hoped that this trend will continue through the winter months.  The cost to fix the elevator is estimated at $129,000 so other options are being considered.  The Mayor would like to plan some skating nights, possibly a Wednesday evening for kids and/or families. 

Council scheduled Treat or Treat for Saturday, October 29, 2022, 6:00 p.m. – 8:00 p.m. 

The paving project on 6^th, 8^th, and 9^th Street is progressing nicely and should be completed by Friday, weather permitting.  Many residents complained about having nowhere to park.  So, before Crawford Heights is paved, there will be a meeting at the Recreation Center for these residents letting them know what to expect and make sure they want their roads paved.  Mayor Davies asked Council to think about which roads need paved next year so projects can get scheduled early and be finished by October, 2023.   The city hopes to receive grants for future paving projects. 

Because of several water breaks, a new water line was installed on Tulip Drive in Floral Valley.  Running water has been a constant problem on the lower loop in Floral Valley.  A drain was installed where this water was coming off the hill and the line was run to the lower catch basin.  Now the road is dry all the time. 

Mrs. Armstrong inquired about curb painting and was told it will be done when workers are available.  The Street Sweeper is still in the repair shop. 

Mayor Davies announced that the entire Police Department is able to issue citations to Homeowners for high grass/weeds.  Once cited, the Homeowner will then be required to report to Mayor’s Court where they will be given a fine.  There will be NO PASSES.  Mr. Shrodes asked that the same course of action be taken when citizens have garbage cans not secured with lids and trash thrown everywhere. 

The gentleman, that has the dilapidated property on the bend of Broadway Street, was re-issued the notice he was given in early summer regarding the property’s deplorable condition.  The owner was working to tear down the house himself but stopped.   The Mayor said next week he and a city crew will take down the structure. 

Service Director:  Mr. Sutak is still looking for funding for the dedicated water line to the hospital and the business district.  Also, funding is being explored for the sewer project to tie into the Eastern Ohio Regional Wastewater Authority’s line near Turf Care on Route 7.  Mr. Sutak explained that most funding is a matching grant, a 0% interest rate loan or a very low interest rate loan. 

Details for purchasing a new Packer are being finalized.  Mr. Sutak is currently negotiating with a financial institution and will give a report to Council when details are completed.  

Safety Director:  No report. 

Auditor:  No report. 

            Law Director:  No report.

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:  The Finance and Audit Committee met on September 13, 2022 to review some expenditures, expected revenue and miscellaneous items needed by several departments.  Minutes of this meeting will be placed with these Council minutes. 

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  Mr. Regis will re-schedule a meeting with Mr. Stecker to discuss the city’s liability, if any, with known dilapidated properties in town.

            Safety: Mr. Schramm said the hospital’s transport squads do not test for COVID on every call.  It depends on the nature of the call.  They have a limited amount of testing kits available.  Mr. Regis said Martins Ferry EMS does not do testing since their protocol doesn’t permit them to test. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  Mr. Regis attended the Chamber of Commerce Dinner last week and reported it was a very nice event. 

Real Estate:  No report.

Utility:  Mr. Hunker will schedule a meeting when Mr. Sutak gives him dates he is available to meet with the committee. 

Income Tax: No report.

Citizens To Be Heard:

Rev. Dr. Gary Salinsky, addressed Council regarding fallen trees and the maintenance of city property around his neighborhood.  The Mayor said he would get a crew to take care of the area in a couple of weeks.  Rev. Salinsky asked to be notified when the crew would be arriving so he could alert them to the things that needed attention.   

Richard Hord, 915 Virginia Street, asked about the Columbia Gas project on Zane Highway and was told it is an ongoing project and a completion date is not known.  Because the Bell Store is expanding, striping of the Broadway and Aetna Street intersection will be delayed.  There are no plans to hold a “Meet The Candidates” event in Martins Ferry.  Mr. Regis said there is one scheduled for October 6 in St. Clairsville.  When asked about the Austin Masters Plant, the Mayor replied there are no violations against this company and the water is tested every 3 months.  Mr. Hord felt if the Chamber of Commerce had a full-time Director that it might impact the city in a more positive way.  He was told he would have to take that thought to the Chamber’s Board President Paul Stecker.  Mr. Hord informed Council that the Belmont County Commissioners approved funding for the raising of two dilapidated structures in the city.

Tom Burns, Council-at-Large Member, apologized for his absent in the last 2 meetings and thanked Council for excusing him.  He will also resume his travels with the Police Force on September 28.  

Ordinances and Resolutions:  

This Resolution was given a First Reading.
            A Resolution Accepting The Amounts and Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor.
Motion was made by Mr. Regis to suspend the rules.  Motion was seconded by Mr. Shrodes.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion carried.   Motion was made by Mr. Schramm to pass the Resolution as read.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers, and Burns voting yes.  The motion carried and the Resolution was declared passed.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis will call the Auctioneer to see if an Auction to sell city vehicles could be held on
Saturday, October 15. 

Mr. Regis asked how to get rid of old paint cans.  The Mayor said to take the lid off and let the paint dry then throw the can in the trash.  Mr. Burns asked how to get rid of old gasoline.  The Mayor said he would have to call the J.B. Green Team for that answer.

Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Rodgers.   After an affirmative voice vote, the motion passed.  

Mr. Hunker moved to adjourn, which was seconded by Mr. Rodgers.  After an affirmative voice vote, the motion carried and the meeting was adjourned at 6:56 p.m. with a salute to the flag.

The next regular meeting of the Martins Ferry Council will be held on Wednesday, October 5, 2022, at 6:00 p.m. at the Donald Myers Council Chambers. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of April 6, 2022 (reposted)

Posted on: May 4, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, April 6, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.   Bob Hunker, First Ward Council Member, informed President Davis that he was unable to attend this meeting.

            Minutes:  Minutes of the March 16, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  President Davis informed Council that Mayor Davies requested Council’s indulgence to allot a portion of his time to two representatives of the Water Department in order to address the concerns and misguided allegations surrounding the city’s water supply by a local TV Station and the Concerned Ohio River Residents.  The Mayor presented a 3 page list of tests that are routinely performed on the city’s water supply.    It is required by the EPA that the water be tested for Radium every 6 years.  Martins Ferry tests for Radium every 3 months.  A test well was built at a cost of $14,000 as an extra precaution to protect the water supply.  The Mayor asked the EPA what the city could do to make sure the water is safe because of the recent allegations.  The EPA replied that Martins Ferry is going above and beyond what is required by law.  The results of the soil tests conducted by the Concerned Ohio River Residents should be dealt with by Austin Masters and 4K Industrial.  Mr. Suto, Water Superintendent, said that every test administered, since 2002, has registered non-detected.  Every 3 months, water samples are collected and sent to the Ohio EPA for testing.  Residents can request paper copies of the recent water test results and this information will also be available on the city’s website.  Mr. Suto said if anyone has questions about Martins Ferry’s water, please call the Ohio EPA and they can answer any concerns.

Because of the age of the City Building, it may difficult to make it handicap accessible.  If someone is physically unable to attend the Council Meeting because of the stairs, the Mayor recommended moving the meetings to the Dining Room or the Gym of the Recreation Center. 

The Martins Ferry Cheerleaders have asked to use the City Park on June 24 for a Pep Rally. 

Workers have been busy in the Cemetery cleaning up trees that were knocked down during a recent storm.  A Sewer Line has been replaced on Broadway Street. 

The Mayor discussed different Paving Projects.  He thinks 5^th Street and 9^th Street could be completed for $600,000.  The 5^th Street project could probably be done at the same time the city installs a new water and sewer line on that roadway.  Mr. Sutak is gathering paving estimates, loan rates/terms and payback methods for these paving projects. 

Changes to the AFSCME contract were distributed to Council Members.  The current contract expires at the end of April. 

The Youth Room at the Recreation Center was painted this week and a ping pong table will be set-up on Thursday.  A Pool Table will also be arriving soon. Wrestling mats still need to be installed in the former Racquet Ball Court.  The Lions Club has expressed interest is sponsoring a Splash Park.  Applications are now being accepted for lifeguards and a Director. 

The Mayor spoke to the Contractor who hired the Company responsible for the inferior paving job on South Zane Highway.  Currently, the Gas Company is installing a new pipeline on the same road.  The Contractor will contract the paving company hired by the Gas Company and hopefully the South Zane Highway Section can be re-done at the same time. 

Service Director:  Mr. Sutak mentioned that people are very pleased with the State-of-Art Cardio-Room at the Recreation Center.  Future Basketball Tournaments may also be planned at the Center.  Mr. Burns thanked the Mayor and Mr. Sutak for all their hard work in getting the Recreation Center renovated. 

Safety Director:  Director Regis announced that Signs will be placed on Madison Street, between Indiana Street and South Zane Highway, stating that parking will only be permitted on the south side of the street, except on Street Sweeper Days.  This action is needed to alleviate the traffic congestion when parking is on both sides of Madison Street. 

Director Regis gave an update on the remodeling of the EMS Building.  He thanked the employees for their efforts to make the building more “homey”. 

            Auditor:  Mr. Regis reported that Auditor Randall was working on Amended Certifications and new accompanying appropriations.  She has not received a copy of the AFSCME contract. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Regis reported that a combined Finance and Street Committee Meeting was held on Monday, March 28, 2022.  The Committees discussed how to fund the proposed paving projects.  Grant funding will be explored.  The Mayor and Mr. Sutak will bring a proposal back to the committees and then to Council for approval.  Mr. Regis praised everyone involved in getting the new AFSCME contract together and he recommends Council approve the contract.  Mr. Regis would like to see the city hire a private grant writer to secure funding to build a new city building or fix the structure we have now.  Minutes of this meeting were received and will be filed with these Council Minutes. 

Street:  Mr. Rodgers added to Mr. Regis’s report that the Street Committee is recommending concentrating on the repaving of 5^th and 9^th Streets.  The committee further recommends removing the railroad ties and installing new water lines on 5^th Street.  Fifth Street then should be repaired with concrete and asphalt.  Possible funding sources include:  county permissive money, license plate money, city permissive funds, possible EPA funding and a loan.  Minutes of this meeting were received and will be filed with these Council Minutes. 

Ordinance:  Mr. Shrodes scheduled an Ordinance Meeting for Monday, April 18, 2022 at 5:30 p.m. in Council Chambers. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  A Service Committee Meeting was held on Monday, April 4, 2022.  Discussion centered on garbage and run-down properties.  Residents need to have their trash bagged in a can with a sealed lid.  Mr. Shrodes proposed placing a notice on the Utility Bills reminding citizens of the Sanitation Ordinance regarding garbage collection protocols.  The Committee proposed hiring a part-time employee to help clean-up homeowner’s properties.  Charges for this service would be placed on the resident’s utility bill.  Complaints have been received that vehicles are parking too close to the corner curbs and it is making it difficult for trucks to make turns.  The Mayor said as soon as the weather is warmer, he will have crews out painting the curbs. 

            Cemetery:  Mr. Burns has scheduled a meeting with Mr. Sutak on Friday, April 8, 2022 at 10:00 a.m. in Chambers to discuss possibly raising the price of cemetery lots and opening/closing of graves.  He is contacting other cemeteries for their prices and will have this information for the meeting. 

Public Relations:  Mr. Rodgers said the Strawberry Festival has been set for Saturday, June 4.  On May 3, 2022, representatives from Heritage Ohio and Main Street America will be present to evaluate the City. 

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, commented that East Ohio Regional Hospital must be doing well since they just announced that they are opening a satellite office in St. Clairsville, Ohio.  He inquired if any specific plans have been set for the former Staffilino Building.  Mayor Davies said plans are being developed for the property and there may soon be an announcement.  When asked about new businesses potentially coming to the city, the Mayor replied that developers are renovating properties to attract new enterprises.  The city welcomed ten new businesses last year.  Mr. Hord asked the city to recognize Rev. William Webster for his 35 years of dedication to Grace Presbyterian Church, the City, and the County.  Rev. Webster will be retiring at the end of the month. 

Jeremy Shrodes, 1305 North 7^th. Street, AFSCME President, thanked Mayor Davies for the negotiations on the proposed new AFSCME contract.  Mr. Shrodes feels the contract is very fair and beneficial for the city employees. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis suggested scheduling an Auction to sell equipment, electronics, vehicles, and anything else the City no longer uses. 

Motion was made by Mr. Regis to allow the Martins Ferry Cheerleaders to use the City Park for a Pep Rally on Friday, June 24, 2022.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Regis, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried. 

Mr. Rodgers made a motion to excuse Mr. Hunker from tonight’s meeting.  Motion was seconded by Mrs. Armstrong.  After an affirmative voice vote, the motion carried. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Regis.  After an affirmative voice vote, the motion passed.    

             Mr. Rodgers moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of March 1, 2023

Posted on: March 16, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, March 1, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Pro-Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member and Rick Rodgers, Fourth Ward Council Member.    President Kristine Davis, Council-at-Large Members Tom Burns and Jim Schramm were unable to attend this meeting.  Mr. Rodgers reserved his right to vote.   

            Council agreed to change the order of the meeting to permit Mr. Phil Wallace, of the Democratic Central Committee, to speak.  Mr. Wallace announced that Rev. James Agnew was chosen to fill the Council-at-Large position that was recently vacated by Jack Regis, Sr.  He explained that an elected official can hold two positions in a city with a few stipulations.  Rev. Agnew, who is also a Martins Ferry School Board Member, was then sworn into office by Mayor Davies. 

            Mr. Rodgers announced that Mr. Hunker will serve as Chairperson of the Finance Committee and Mr. Schramm will fill the vacancy on the Finance Committee for the remainder of this year.   He also encouraged Council to pass the Resolution urging the Governor and Ohio General Assembly to restore the Local Government Fund to Pre-Recession levels. 

            Minutes:  Minutes of the February 15, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Last weekend a pipe burst at the Water Plant.  Crews worked 18 hours straight to re-configure the plumbing and fix the break.

A city-wide clean-up day may be scheduled at the end of April.  A garbage packer is currently being repaired.  Workers have been picking up garbage in dump trucks.

The Mayor distributed the most recent testing report from the EPA on the city’s water.  Results were still non-detectable.  The water will continue to be monitored daily and tested frequently. 

New filters have been ordered for the Recreation Center Pool to hopefully solve the water pressure issue. 

Cameras have been ordered for the EMS building.  Most of the cameras will be focused on the ambulances in the garage.  The Safety Director explained this is an added security measure since there are drugs stored on the emergency vehicles.  Cost of the Cameras is $10,429.61 and will be paid out of the EMS Fund.  There will also be camera equipment installed in the Mayor’s Office so he will be able to monitor different work sites.  Cost for this equipment is $3,286.99 and will be taken from the Mayor’s Technology Fund.

The Street Sweeper has been running in town occasionally and will start a full schedule shortly.

Service Director:  Mr. Sutak reported the free skate last Sunday went well with over 100 kids attending.  The next skating event will cost $1 for admission with proceeds going to help with continued improvements to the Center. 

Mr. Sutak met with a representative from the USDA for the City’s 4 year inspection of property, equipment, and paperwork.  Everything went well.  During this meeting, Mr. Sutak was informed of a 1% loan that could help with the rehabbing of some homes within the city.  He will do more research into this matter. 

Mr. Sutak has received quotes on the cost of borrowing different amounts of money in order to demolish more dilapidated homes in the city.  He will research ways for the city to acquire properties through land reutilization.  The Auditor and Finance Committee will be consulted to formulate a plan which will then be presented to Council. 

Safety Director:  Director Regis was notified that the $10,000 grant, from the Ohio Department of Natural Resources, was approved to help pay for a new side-by-side utility vehicle for the Fire Department. 

Director Regis explained new guidelines that severely changes the way EMS and Fire Training is conducted in the State of Ohio.  The new training methods will be expensive for the department and may not be convenient for many volunteers.   Council was asked to pass a Resolution in opposition to these new methods of training. 

An old box ambulance will be sold to the Wheeling Police Department to haul their drones and surveillance equipment. 

Mr. Regis asked Council if they would donate the old PA system, microphones and stands to the Fire Department. 

            Auditor:  Auditor Regis is hoping to have a budget to Council by March 15 to review.  A special Council Meeting may have to be called to approve the budget.  Auditor Regis is meeting with a representative from RITA to get some questions answered and determine how the city might be able to collect delinquent taxes.  A new copier is being leased with a savings of over $100 per month.  Auditor Regis also reviewed the new hire report which will be filed with these minutes.    

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The Finance Committee met on February 28, 2023, to discuss the 2023 Budget shortfall in the General Fund, including future retirements that are forthcoming this year which will impact the Fund significantly.  Options to balance the budget were discussed but there are no recommendations at this time.  Additional meetings will be held in the near future.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service: The Service Committee met on February 22, 2023, with Larry Merry, Director of the Belmont County Port Authority.  Port Authority Grants and meeting schedules were discussed.  It was decided to have someone from the City’s Administration attend their meetings to be better informed of the Port Authority’s operations. 

Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Pro-Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.  

            Rob Reed, 701 North Lincoln Street, Bridgeport, a member of CORR (Concerned Ohio River Residents) spoke on the Ohio Department of Health investigation of radioactive contamination in the public domain dated 8/30/2022 and expressed CORR’s continued concerns.  Mr. Reed supplied Council Members with a copy of his speech which will be included with these minutes.

            Beverly Reed, 98-5^th. Street, Bridgeport, Ohio, continued with the rest of her father’s written speech since his 5 minute allotted time had expired.  She states that trains and trucks, carry hazardous waste, traveling through the Ohio Valley communities, do not display hazardous symbol signs.  Ms. Reed urged Council to address the issues raised by CORR as noted in her father’s speech. 

            Sherry Sambuco, Colerain, Ohio, explained to Council that she lives on private property and is trying to get city water.  Five of her neighbors have well water and one family has no water.  There is also not a fire hydrant in the area.  Mr. Stecker said the city would have to seek Eminent Domain to install a water line since one property owner will not allow a water line to pass through her property.  Mr. Stecker suggested Ms. Sambuco and her neighbors meet with the Utility Committee to discuss options and cost of this endeavor. 

Richard Hord, 915 Virginia Street, asked what the city seeks to gain from the meeting with Larry Merry and was told by Mr. Shrodes that the city hopes to have better communication between the Port Authority and the city’s administration.  The Staffilino property is not for sale.  The owner wants to open a business at the location.  Council has not made a decision on the Health Right matching grant.  Mr. Sutak will contact Columbia Gas to see if there is a schedule on when and where they will be doing work on the line replacements.  When asked about the sale of the former Curley property, the Mayor said after the property’s value is determined, it will go to bid.

Ordinances and Resolutions:          

      A Resolution Strongly Urging The Ohio Governor And Members Of The Ohio General Assembly To Restore The Local Government Fund To Pre-Recession Levels

Mr. Sutak gave some background information to Council on this Resolution.  Mr. Shrodes made a motion to amend the spelling of “Governmeny” to “Government” in the Resolution.  Motion was seconded by Mrs. Armstrong.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew and Hunker voting yes.  The motion carried.  Mr. Shrodes made a motion to pass the Resolution as corrected.  Motion was seconded by Mrs. Armstrong.    A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew and Hunker voting yes.   Mr. Shrodes made a motion to pass the Resolution as read.  Mr. Hunker seconded the motion.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew and Hunker voting yes.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Hunker made a motion to excuse Mr. Schramm and Mr. Burns from tonight’s meeting.  Mrs. Armstrong seconded the motion.  After an affirmative voice vote, the motion passed.  

Mr. Shrodes made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

            The Mayor reported that back taxes are owed on the property at 615 Walnut Street.  There are also several other properties in the city that back taxes are owed.  The Mayor asked Council how they would like to proceed with these properties.  Mr. Hunker recommended contacting the County Treasurer and let the County foreclose on the property.  The process is very time-consuming.  Mr. Sutak will also contact the Land Bank which might accelerate the foreclosure of 615 Walnut Street if there is a buyer waiting to purchase the property after the home is demolished. 

Mr. Hunker made a motion to accept the list of new hires for February 2023 as submitted by the Auditor.  Rev. Agnew seconded the motion.  New Hires include: Janet E. Astle, Tyler Lovey, and Deborah McAnninch.   These new hires work part-time for the EMS.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers and Agnew voting yes.  The motion carried. 

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry City Council will be on Wednesday, March 15, 2023 at 6:00 in Council Chambers. 

___________________________________                           ___________________________    
Kay H. McFarlan, Clerk of Council                                        Kristine Davis, Council President      

___________________________________
Date

Martins Ferry City Council Meeting Minutes of February 15, 2023

Posted on: March 2, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, February 15, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns and Jim Schramm, Council at Large Members.  Bob Hunker, First Ward Council Member, informed President Davis that he was unable to attend this meeting. 

            President Davis thanked Council for the new audio system and reminded members to speak directly into the microphones.   

            Minutes:  Minutes of the February 1, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies read the February 15, 2023 letter he received from Bill Suto, Martins Ferry Water Superintendent and Donnie Neavin, Operator of Record regarding the East Palestine Train Derailment.  Martins Ferry draws its water from Artesian Deep Wells that are 30-70 feet deep, not from the Ohio River.  The department will continue their regular daily/monthly sampling efforts mandated by the Ohio EPA to ensure the city’s water is safe now and in the foreseeable future. 

The Mayor asked for permission to borrow money to demolish possibly 8-10 houses in the city.  Loan Payments would be made from the demolition fund derived from a percentage of the income tax money. 

Two businesses may be interested in occupying the former Staffilino Property but additional details could not be shared at this time.

A Crochet Class is being offered at the Recreation Center on Saturday and the free skating event last Sunday was well received with almost 200 people in attendance. 

The First Christian Church would like to have a Car Show on May 20, 2023 (rain date May 27), 3:00 – 7:00 p.m.  They would like to use Zane Highway from Jefferson Street to Adams Street, and Madison Street from Pearl Street to Indiana Street.

Mr. James Everson has offered to donate $100,000 over a five year period to Health Right to provide health care to the citizens of Belmont County, if matched yearly by a $25,000 allocation from the Belmont County Commissioners, a $10,000 yearly donation from the City of Martins Ferry and a $10,000 yearly donation from the City of St. Clairsville.  The Mayor asked Council if they would like to move forward with this request.  Health Right provides about $200,000 of free health care benefits to Belmont County residents every year. 

The Mayor requested Council go into Executive Session toward the end of the meeting to discuss Contract Negotiations. 

The Lions Club would like to partner with the City to make improvements to the City Park.  Ideas include:  moving the basketball court to Fourth Street, building a Picnic Shelter, and new rest rooms. 

A fence has been installed around the Impound Lot.  Security Cameras will be installed as soon as the electricity is hooked up.  A 10 ft. buffer will also be installed around the lot to protect the fence from being damaged.  Council, with the help of Attorney Stecker, will need to decide on whether they should purchase the impound lot property or rent it from the EMS Department. 

Service Director:  Mr. Sutak would like to investigate loans and rates for borrowing money to continue demolishing dilapidated houses in the city.  He will estimate the amount of income tax money to be allocated to the demolition fund and establish a possible repayment schedule.  Hopefully, houses can be grouped together by area to cut down on mobilization costs. 

Larry Merry, Director of the Belmont County Port Authority, has given two dates that he is available to meet with Council.  Mr. Sutak asked Council to let him know which date would work for them and he would set it up. 

Correspondence was received from Cory DelGuzzo regarding the State Route 647 property.  Mr. DelGuzzo will review his research with Attorney Stecker before submitting his report to Council. 

Mr. Schramm asked if the trash along 6th Street Extension could be picked up.  Mr. Sutak said if the weather is nice on Friday, he would have 2 part-time employees clean that area. 

Safety Director:  No report. 

Auditor:  A Statement of Cash Position with MTD Totals for the period of January 1, 2023 to February 28, 2023 was distributed.  Auditor Regis and Mr. Sutak will meet with Department Managers and begin to put the budget together.  They will then meet with the Finance Committee to review all the figures.  Auditor Regis advised Council that the budget will be tight this year and spending will have to be watched closely.  He thanked the Office Staff and Administration for their support during this transition time.  The Verizon bill has been reduced and credit cards have been secured for various departments. 

Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

Finance and Audit:  No report.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  Mr. Shrodes set up a combined Service Committee and Finance Committee meeting on Wednesday, February 22 at 10:00 a.m. to meet with Mr. Larry Merry. 

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Larry Perkins, 101 Curtis Lane, St. Clairsville, Secretary of the Ebenezer Zane Chapter, Sons of the American Revolution, asked Council’s permission to place a sign at the Walnut Grove Cemetery commemorating and honoring the Revolutionary War Heroes.  There is a QR Code on the sign, which once scanned by a cell phone, takes you to a website containing information about Ebenezer Zane and Betty Zane. 

Richard Hord, 915 Virginia Street, was told the meeting on February 22 with Larry Merry was opened to the public.  The Water Superintendent has been in contact with 2 EPA Representatives regarding the city’s concerns with the East Palestine train derailment situation.   Since the city’s water comes from wells, there is no concern at this time with water safety.  The street sweeper is currently operational and should begin its weekly cleaning schedule next month.  Even though Officer Starkey is on medical leave, officers are still writing code violations.  Mr. Hord thanked the city for patching the potholes on Virginia Street to Zane Highway and asked if potholes could be patched on the 900 block of South 10^th Street.  The Mayor revealed that there are talks with a couple of different businesses that want to locate in Martins Ferry but nothing definite yet. 

Frank Capini, President of the United Steel Workers, St. Clairsville, Ohio, asked Council to seriously consider supporting the Health Right proposal from Mr. and Mrs. James Everson.

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Burns mentioned again there is a hump of cold patch, between 404 and 406 Broadway Street, that the Gas Company hasn’t smoothed out.  Mr. Sutak said the company is aware of this spot and will fixed it as soon as the weather breaks and asphalt is available.

             Mr. Shrodes made a motion to give the Sons of the American Revolution, Ebenezer Zane Chapter, permission to erect a sign outside of the Walnut Grove Cemetery, on the right side of the Betty Zane Monument.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion carried.  

Mr. Schramm made a motion to allow the First Christian Church to have Zane Highway closed from Jefferson Street to Adams Street, and Madison Street from Pearl Street to Indiana Street, for a Car Show on May 20, 2023 (rain date May 27, 2023).  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Schramm, Shrodes, Armstrong, Rodgers, and Burns voting yes.  The motion carried.  

Mr. Shrodes motioned to allow the Service Director to pursue investigation of loans and rates for borrowing money for demolition.  Motion was seconded by Mr. Burns.   A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion carried. 

Mr. Shrodes asked where funds might be available for the decaling of 3 Police Cruisers at a cost of $7,137.86 and the $10,000 Health Right matching donation.  Mr. Sutak suggested three funds for this payment: The General Capital Outlay, The American Rescue Money and The Police Maintenance of Vehicles Line Item.  Mr. Shrodes made a motion and Mr. Schramm seconded to allow the Service Director to proceed with possible appropriation lines for the total of $7,137.86 for completion of the outfitting of the police cruisers.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion carried.   Mr. Sutak suggested to wait until the budget is in place to see if any money can be freed up in the General Fund Appropriations for a $10,000 donation to Health Right.

Mr. Burns notified Mr. Sutak that the passenger’s seatbelt in Police Cruiser #4 needs repaired. 

Mr. Shrodes made a motion to go into Executive Session under Ohio Revised Code 121.22 G4, for contract negotiations and collective bargaining.  Motion was seconded by Mrs. Armstrong.   A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion carried.  

Mrs. Armstrong made a motion to go out of Executive Session and back into general session.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm and Shrodes voting yes.  The motion carried.  

Mrs. Armstrong made a motion to accept the findings of the Fact-Finder Report.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm and Shrodes voting yes.  The motion carried.  

Mr. Shrodes made a motion that Council excuse Mr. Hunker from this meeting.  Mr. Schramm seconded the motion.  After an affirmative voice vote, the motion passed.  

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Mr. Schramm made a motion to note that Council has received and reviewed the financial reports for the current month.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm and Shrodes voting yes.  The motion carried.      

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Rodgers.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of Council will be on Wednesday, March 1, 2023.  Mr. Rodgers, President Pro-Tempore will preside over the meeting since President Davis will be unable to attend the meeting.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Date: ______________________________

Martins Ferry City Council Meeting Minutes of February 1, 2023

Posted on: February 16, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, February 1, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns and Jim Schramm Council at Large Members.           

            President Davis introduced Mr. Phil Wallace from the Belmont County Democratic Central Committee.  With Council’s permission, the order of business was changed to allow Mr. Wallace to speak.  Mr. Wallace announced the new City Auditor will be former Councilman Mr. Jack Regis.  He explained the process the committee used to appoint the new City Auditor.  The Committee will now have 45 days to appoint a new Council at Large Member, who will serve until the end of the year, to replace Mr. Regis.  President Davis thanked the Democratic Central Committee for acting so quickly and congratulated Mr. Regis on his new appointment. 

            The Council Clerk then read the letter of resignation from Mr. Regis which will be filed with these minutes. 

            Minutes:  Minutes of the January 11, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies reported a tractor trailer hit a utility pole near the Water Plant.  This incident destroyed at least one air compressor at the Plant and possibly two.  A claim has been submitted to the City’s Insurance Company since the truck that hit the pole was not identified. 

The Mayor asked Council if the Administration could borrow money now and demolish more houses in the city.   Money designated from the City Income Tax for Demolition would be used to make the payments on the loan.  A loan of $150,000 was suggested.  There are about 30 dilapidated houses in the city that need razed.

The Recreation Center is doing well.  Rental income amounted to around $3,000 in January.  The free skate on Sunday was very well attended.  Free hot dogs and drinks were included.  New lights in the gym were erected and a big screen TV was purchased to stream future events at the center. 

The City has plenty of road salt and is ready for winter road conditions.  One Packer is out of service and the delivery date for the new Packer, which was order over a year ago, is still unknown.  This is putting a strain on the Street Department because extra help is needed to pick up the trash in a timely manner. 

The Mayor was again approached by Mr. Brown who would like to purchase the property between the Recreation Center and 4^th Street.  Council was asked to vote on selling the property.

Mr. Shrodes asked if the former Curley Property has been sold.  He was told that the Administration needs direction from Council on selling city property. 

Service Director:  Mr. Sutak has applied for a Water Equipment Grant to help with the purchase of a Valve Exerciser and accessories.  If received, it would provide $10,000 toward the $15,000 cost of this equipment. 

            Mr. Sutak asked for permission from Council to work on a T-Mobile Grant.  If the grant application is approved, the city could possibly receive $50,000 to renovate the City Park. 

            A list of projects already paid, and projects to be paid from the American Rescue Fund Money, was given to Council.  Director Sutak highlighted a few of the items on the list to Council.  Grants are also being sought to help with these projects.  This list will be included with these minutes. 

            If Council approves, Mr. Sutak will research the city’s Enterprise Zone to more fully promote land in the city and entice new businesses to our area. 

Safety Director:  Director Regis has submitted grants for the Fire Department to: 1) The Ohio Department of National Resources to replace the utility vehicle (a Side-by-Side); 2) The State Fire Marshall for $130,000 to replace all the steamer connections for the city’s fire hydrants; 3) FEMA for “turn-out” gear; and 4) Bureau of Worker’s Compensation for an extractor to clean gear after every fire.  Mr. Regis also gave an Instance Report on the calls received in 2022.

            Auditor:  No report. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

Finance and Audit:   No report.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  The Service Committee met on January 24.  Discussion centered on parking meters, property violations, and light poles in the downtown area.  Committee members discussed attending a Belmont County Commissioner’s Meeting to discuss solutions to Property Violations.  Mr. Sutak will check to see if a request, to speak at the Commissioner’s Meeting, needs to be placed on the agenda.  Minutes of this meeting will be included with these Council Minutes. 

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, asked if considerations would be given as to how the purchaser would be using the former Curly Property.  The Tree of Life Church would convert the land into a parking lot and a neighbor is interested in expanding their lawn.  The Mayor said both uses of the land would be good.  When asked why East Ohio Regional Hospital doesn’t advertise, the Mayor replied he couldn’t answer that questions but knows the hospital is growing.  He serves on the Board of Directors and hears of the hospital’s growth progress.  Regarding the Recreation Center, Mr. Hord inquired about the operating hours.  When the building was open for public use, one of the rooms was vandalized.  Until a director is able to be hired, reservations are needed for use of the building.  Mr. Hord asked if consideration could be given to honor J. Kline, who is retiring after 60 years of operating Kline Sweeper Service is the city. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to read.      

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Shrodes made a motion and Mr. Rodgers seconded to approve the 2023 Yearly Council Ordinance Reviews which lists the wages and salaries for elected officials and certain public employees.as listed by the Auditor’s Office.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, and Hunker voting yes.  The motion carried.  

Mr. Schramm made a motion not to sell the property from Hickory to 4^th Street.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes.  The motion carried. 

Mr. Shrodes made a motion to allow the former Curly property (at the corner of Virginia and Jefferson Streets) to be sold to the highest bidder.  Mr. Schramm seconded the motion.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, and Hunker voting yes.  The motion carried.  

President Davis reminded Council Members of the Public Records Training Course that must be taken during their term in office.  She asked that they give her a copy of the completion certificate.

Mr. Shrodes motioned to allow the Service Director to proceed with the grant application through T-Mobile for use in renovating the City Park.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, and Hunker voting yes.  The motion carried.  

President Davis will re-do the Council Committee Assignments and distribute an updated list at the next meeting.

Mr. Shrodes would like to schedule a Services and Finance Committee Meeting to discuss the cost of razing more dilapidated houses in the city.  The meeting will be scheduled after the financial reports have been received on the income tax breakdowns. Mr. Sutak will check on loan rates to see if the income tax money, designated for demolition, will be enough to cover the debt payments. 

Mrs. Armstrong made a motion to note in the minutes that Council has received and accepted the payment of bills as noted in the Check Register for January, 2023.  Mr. Schramm seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm, Hunker, and Shrodes voting yes.  The motion carried. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Shrodes.   A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes.  The motion carried. 

Mr. Burns gave a report on his experience of escorting Police Officer Zack Cole on his 3-11 p.m. shift on January 27, 2023.  Officer Cole suggested speed bumps be placed on the north side of 5^th. Street near the former Rose Café property.  When he is on duty at the Speiro Academy to escort the students at the crosswalk, vehicles are exceeding the speed limit despite the posted warning signs.  The Mayor said that the city isn’t allowed to place speed bumps for traffic control.  It was suggested to place two officers at the Academy – one to escort the children and one to conduct radar checks and write tickets. 

President Davis asked the Finance Committee to address the City’s position on the Everson Health Right Challenge as posed by James and Marlene Everson.  Mayor Davies elaborated on this Challenge. 

President Davis announced that she will be out-of-town during the March 1 meeting.  Mr. Rodgers, President Pro-Tempore, will preside at that meeting.

             Mr. Shrodes moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Martins Ferry City Council Meeting Minutes of January 11, 2023

Posted on: February 2, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, January 11, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.  

            Minutes:  Minutes of the December 21, 2022 Regular Council Meeting were approved as written.    

Correspondence:   A letter was received from Wheeling Health Right regarding the Everson Grant Challenge.  Also, a check was received from Jean Harris for the upkeep of Riverview Cemetery in memory of George C. Myers. 

Reports of Officers of the City:

Mayor:  The Mayor presented a Proclamation to Mr. Phil Wallace, owner of Ohio Valley Printing.   Ohio Valley Printing has been in business for over 100 years in the city. 

Members of the Lions Club presented the City with a donation of $2,500 towards the cost of the Splash Pad.  The Lions Club also honored the City’s First Responders with a donation and thanked them for all they do for the city.  The Mayor thanked the Lions Club and all the organizations that support the city when there is a need. 

 The city has been informed that the Gas Company is going to start replacing lines, beginning with Pearl Street, which was just paved 2 months ago.  The Mayor told the company when their job is finished, they must pave the entire street, not just patch it.  Should the Gas Company choose to go underneath the road to replace the lines, the city will insist that the hole they dig to do the job be filled with concrete. The Administration, with Council’s permission, would like the Gas Company to put up a road bond in case the road is not replaced to the City’s satisfaction.  The Mayor suggested a $50,000 bond for every city block that the Gas Company would be working on.  This year, a list of street paving projects will be submitted to the Gas Company to insure a newly paved street isn’t torn up for a Gas Line replacement project.  The Gas Company will be contacted regarding the specifications on replacing sidewalks.  The city follows the National Building Code Guidelines. 

City crews are working on repairing water lines breaks and repairing/building catch basins in town to alleviate flooding. 

The owner of the house on the “S” curve of Broadway Street has been working on taking the rest of the structure down.  The owner must continue to make progress on the clean-up.  If progress stops, the city will take the rest of the building down.  When the demolition is complete, a fence must be installed to secure the property. 

During inclement weather, city crews are painting the Recreation Center Pool Bathrooms and applying epoxy on the floors to make it look more presentable.  The Mayor is gathering ideas for activities and classes at the Center.

The Land Bank is in the process of demolishing two house, one on 7^th Street and one on Park Street.  Mr. Shrodes scheduled a Service Committee Meeting to discuss other houses in the city that need taken down. 

Service Director:  Mr. Sutak asked Council to approve spending $13,800 from the American Rescue money for the purchase of cameras for the impound lot.  This money is part of the $30,000 that Council has already approved for the Impound Lot. 

Council approval was requested to pay $11,455.36 to the law firm Eastman and Smith, LTD that assisted the city with the Austin Masters water safety dispute. 

Mr. Sutak met with East Ohio Regional Hospital regarding grant funding for the purchase of generators.  The next meeting will be on January 25. 

Safety Director:  Director Regis reported that the Fire Chiefs are requesting the Department be allowed to acquire a credit card.  Two Fire Engines have had to make several trips to Columbus for repairs that needed done at the factory.  If there would be an emergency on one of these trips, such as towing or a flat tire, there is nothing in place to allow for these expenses.  The Mayor would like every department to have a credit card since that would make tracking expenses easier.  Ideas and procedures on credit card usage were discussed.  Later in the meeting, this issue was referred to the Finance Committee. 

Director Regis reported on a Labor Management Meeting with the EMS.  Staffing issues were discussed at length.  There are two full-time EMS positions available. 

Auditor:  No report.

            Law Director:  Regarding the appointment of a new Auditor, Mr. Stecker notified Council that the statues have recently changed.  It is the responsibility of the central committee for the political party that nominated the last Auditor to name the replacement.  In the case of Auditor Randall, that would be the Democratic Party.  The party has 45 days from the date of Auditor Randall’s resignation to appoint someone to finish her unexpired term. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:  Mr. Regis would like the committee to meet with Management to discuss any upcoming expenses that the city may incur this year so plans can be made.  When the certification is received from the Belmont County Budget Commission, Mr. Sutak will give every Council Member a copy.

Street:  No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  The next meeting will be on Tuesday, January 24 at 9:00 a.m.

Cemetery:  No report.

Public Relations:  No report.

Real Estate:  No report.

Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:

Richard Hord, 915 Virginia Street, asked if the Austin Masters water issue has been settled.  The Mayor replied that there was never an “issue” to begin with and he was upset that the city had to pay huge attorney fees to deal with the situation.  Mr. Hord asked if the city could patch potholes on Monroe Street, from Virginia Street to Zane Highway.  The Mayor said he would try and get this done in the next couple of days if the weather cooperated.  There are no updates regarding the former Staffilino Building.  Mr. Hord thanked the Mayor for honoring Phil Wallace and Ohio Valley Printing and asked if something could be done to honor retired Auditor Rita Randall. 

Ordinances and Resolutions:  

There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis made a motion to approve $13,800, from the original $30,000 appropriated from the American Rescue Fund Money, for cameras for the Impound Lot.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried. 

Motion was made by Mr. Schramm that Council authorize the Service Director to pay $11,455 from the Water Fund to Eastman and Smith, LTD, for legal services.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes.  The motion carried. 

The issue of Department credit cards was referred to the Finance Committee.

President Davis reminded Council that if they are going run again for office, Declaration of Candidacy Petitions are due February 1 and Financial Disclosure Forms are due by April 3 of this year.  She also recommended reviewing the Rules of Council in Chapter 111 of the Martins Ferry Codes.           

Mr. Regis made a motion to note that Council has received and reviewed the financial reports for the previous month of December, 2022.  Mr. Hunker seconded the motion.  After an affirmative voice vote, the motion was declared passed.

Mr. Burns made a motion to note in the minutes that Council has received and accepted the payment of bills as noted in the Check Register for December, 2022.  Mr. Rodgers seconded the motion.  After an affirmative voice vote, the motion was declared passed.

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Burns.   After an affirmative voice vote, the motion passed.

Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes.  After an affirmative voice vote, the motion carried and the meeting was adjourned at 6:58 p.m. with a salute to the flag.

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Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

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