Martins Ferry City Council Special Meeting Minutes of June 27, 2024

Posted on: July 18, 2024

The Martins Ferry City Council met in Special Session on Thursday, June 27, 2024 at 10:00 a.m., at the Martins Ferry Recreation Center.  This meeting was called to discuss legislation only, specifically to hear the second reading of two Ordinances. 

The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; and Ben Neiman, Council at Large Member.   Rev. James Agnew and Jim Schramm, Council-at-Large Members informed President Davis they would be unavailable to attend this meeting. 

This Ordinance was given a second reading. 

An Ordinance Authorizing The Director Of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bid.

            This Ordinance will go to a third reading.

This Ordinance was given a second reading.

            An Ordinance Amending Chapter 1155, Source Water Protection Area, Of The Codified Ordinances Of The City Of Martins Ferry, Ohio. 

            This Ordinance will go to a third reading.

Motion was made by Mr. Rodgers and seconded by Mr. Hunker to adjourn.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________
Date

Martins Ferry City Council Meeting Minutes of June 26, 2024

Posted on: July 18, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, June 26, 2024, at 6:00 p.m., at the Martins Ferry Recreation Center.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; and Ben Neiman, Council at Large Member.   James Agnew and Jim Schramm notified President Davis that they could not attend this meeting.      

            President Davis reminded Council that there are two Special Council Meetings scheduled for tomorrow, June 27.  These meetings will address legislation only.   The first one will begin at 10:00 a.m. and the second one will be at 10:15 a.m.

            Minutes:  Minutes of the June 5, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Part of Hanover Street is shut down due to a problem with a manhole.   Once fixed, problems in the alley that stretches from the Romano Building to Unified Bank will also be alleviated. 

Last week, when the weather was very hot, pool admission was free on Thursday, Friday and Sunday.  The Mayor believes the cost of operating the pool during these days was covered by concession stand sales.  The Pool was closed on Saturday due to a Swim Meet. 

The cemetery grounds are in good shape.  City employees are doing routine maintenance.  There have been a couple of water breaks in the last week. 

On July 6 at 10:30 a.m., there will be a dedication of the new sign at the Walnut Grove Cemetery which lists the historical facts of the cemetery.  Also on July 6, the Celebration in the Park will begin at 12:00 noon and includes a free swim, entertainment, inflatables, and food vendors.  Fireworks at dusk will close out the celebration. 

The Mayor expressed his disappointment of the handling of the Austin Masters situation by the State and the Ohio Department of Natural Resources (ODNR).  A phone conversation with ODNR is scheduled for June 27 with the Mayor and Service/Safety Director.  Mayor Davies said ODNR has to understand that if the city’s aquafer gets contaminated with radioactive material from the Austin Masters plant, it will affect all of the Ohio Valley and possibly the Tri-State area.  Litigation is ongoing until July 25 and there has been no progress to clean up the facility. 

Service/Safety Director:  The Force Main by Turf Care should be hooked up by next week and it will flow into a new Eastern Ohio Regional Wastewater Authority line instead of the city’s main line.  The project has been financed with no cost to the city. 

There have been many good comments on the condition of swimming pool and the new pump is doing well.  Crews are getting caught up with weed control. 

Mr. Sutak gave an update on the improvements to the Water Plant. Equipment has been received to re-do valves at the Woodmont Pumping Station. 

            Auditor:  Council was given a Statement of Cash Position.  A couple of line items are being watched but there are no “red flags”.  A public Budget Hearing will be held on July 17 at 5:30 p.m. in Council Chambers, before the next Council Meeting.  Mr. Regis will notify The Times Leader of this event.

            Law Director:  No report. 

            Police Department:  Chief Murphy reported that all officers, including himself, have attended or are scheduled to attend Active Shooter Training hosted by the Belmont County Sheriff’s Office.  Installation of the 3 laptops and accessories acquired with funds from the JAG Grant award is complete and the equipment will begin to be used soon.  Chief Murphy will apply for 2024 JAG Grant and if received, it will be used to purchase a speed enforcement project and equip every police cruiser with equipment capable of producing electronic citations.  He would also like to obtain pole mounted radar signs that display the oncoming driver’s speed and flash an over-speed alert. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker reported the Finance Committee met on June 11.  Auditor Regis told the committee the budget is looking good.  The committee is recommending Council appropriate $3,066.00 from the General Fund to repair an EMS car that was involved in an accident.  Since no formal notice for funding has been received from the Martins Ferry Historical Society, the committee decided no action will be taken until a request is received.  The Fire Department has requested $1,500 for the Betty Zane Days Celebration.  The Committee recommends Council appropriate $1,500 from the General Fund for this event.  Minutes of this meeting will be filed with these minutes.

Street: No report.

Ordinance:  The Committee met on June 24 to discuss the ongoing improper use of electric bicycles and scooters in the city.  After researching the current Ordinances that already pertain to this subject and listening to Chief Murphy’s advice, the Committee determined that the Ordinances, which are already established, cover everything the police need to enforce the proper use of electric bicycles and electric scooters.  It was also suggested that a public notice of the upcoming enforcement be place in the newspaper.  Minutes of this meeting will be filed with these minutes.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Frank Papini, President of the United Steel Workers of America, Retiree Organization, Martins Ferry, asked the Mayor if the parent company of Austin Masters has ever been contacted regarding the radioactive waste that was left behind?  The Mayor believes the owner will be doing 30 days in jail.  Mr. Papini said a firm from Texas bid on the clean-up project of Austin Masters but was turned down by ODNR because the firm wanted a guarantee that they would be able to operate at the facility after it was cleaned up.  The Mayor is concerned that the Austin Masters facility will get flooded, contaminating the water supply, and there is no contingency plan in place.  The Mayor and Service/Safety Director voiced their frustration with the lack of communication from ODNA and the State. 

Beverly Reed, Bridgeport, Ohio, reported that the owner and the parent company of Austin Masters have been added to the lawsuit by the Attorney General.  Ms. Reed distributed and reviewed a graphic timeline of what has transpired with the Austin Masters plant from last summer until now.  She is asking every Council member to get involved and make phone calls every day and write letters.  The more people that get involved, the more successful the city can be to get the Austin Masters Plant cleaned up.  The Mayor stated the city is working to create a page that can be accessed through the city’s website with information regarding the unsettling Austin Masters radioactive situation. 

Bob Reed, Bridgeport, Ohio, feels that ODNR is “fiddling” with this situation since they say “they are watching it” which is not acceptable.  When Mr. Sutak spoke to a woman at ODNR and asked what is the plan if flood waters threatened to breach the Austin Masters Facility?   The woman could not give him an answer.  Mr. Reed is concerned that the last time the facility was threatened with flooding it came up in 3 days.  He stresses that we must keep on top of this situation – we must have a plan! 

William Hans, Martins Ferry Resident, a Chemist, has had experience with radiation, held the highest security clearance available and had had access to anything nuclear.  He feels people do not understand what is going on and the threat the Austin Masters Facility poses to the city.  Mr. Han states that he has a Geiger Counter at his home and is monitoring radiation levels.   He urged the City Administration to continue pushing to get the Austin Masters Plant cleaned up at the expense of the state. 

Richard Hord, 915 Virginia Street, inquired about future plans for The Times Leader Building.  The Mayor said he has not heard anything but knows they have moved most of the staff and production to their Wheeling Location.  Mr. Hord asked for an update on smoke testing the sewers.  The Mayor said these are EPA mandated items that need done.  In between water breaks and routine maintenance, crews have been identifying lead lines and performing smoke detection of lines running into the sewers.  Regarding the Recreation Center, Mr. Hord was told the pool is doing well, Roller Skating has been suspended until the Fall, and new equipment has been purchased for Pickle Ball.  When asked about a possible Satellite Office for Belmont College, the Mayor responded the College is considering a site but parking is a concern to be worked out. 

Ordinances and Resolutions:  

            This Ordinance was given a first reading.

            An Ordinance Authorizing The Director Of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bid.

            This Ordinance will go to a second reading.

            This Ordinance was given a first reading.

            An Ordinance Amending Chapter 1155, Source Water Protection Area, Of The Codified Ordinances Of The City Of Martins Ferry, Ohio. 

            This Ordinance will go to a second reading.

President Davis reminded Council that these two Ordinances will have a second and third reading at the two meetings scheduled for tomorrow, June 27.  
 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

The Mayor informed Council that citizens will no longer receive a warning about high grass.  The city will cut the grass, when it reaches beyond 12 inches high, and send the owner a ticket.  If the ticket is not paid, the amount owed will be place on the owner’s property taxes.  Mr. Rodger asked if the trees could be cut along the 5^th Street Exit of Route 7. 

Mr. Rodgers made a motion and Mr. Neiman seconded to appropriate $1,500 from the General Fund to the Fire Department for Betty Zane Days.  A roll call vote was heard with Rodgers, Neiman, Hunker, Echemann and Armstrong voting yes.  The motion carried.

Mr. Rodgers made a motion to appropriate $3,066 from the General Fund for repair of the EMS vehicle which was involved in an accident.  Mr. Neiman seconded the motion.  A roll call vote was heard with Rodgers, Neiman, Hunker, Echemann and Armstrong voting yes.  The motion carried.

Mr. Hunker made a motion to excuse Mr. Schramm and Rev. Agnew from tonight’s meeting.  Mr. Echemann seconded the motion.  After an affirmative voice vote, the motion carried.  

Mr. Echemann made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

            Motion by Mr. Hunker that we designate the Council Clerk as the Council Clerk of Records.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes.  The motion carried. 

             It was agreed that the next meeting of Council will be in Council Chambers at the City Building.

            Mrs. Armstrong made a motion to cancel the July 3 and August 7 Council Meetings and call special meetings as needed.  Mr. Hunker seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Hunker, and Echemann voting yes.  The motion carried. 

            President Davis has been contacted by John Theibert of Aspen Energy regarding Electric Aggregation.  At this time, Council decided not to pursue this issue. 

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Neiman.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag at 7:11 p.m. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of June 5, 2024

Posted on: July 1, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, June 5, 2024 at 6:00 p.m., at the Martins Ferry Recreation Center.  The meeting was called to order by Council President Pro-Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman, James Agnew and Jim Schramm, Council at Large Members.   Mr. Rodgers reserved his right to vote.           

            Minutes:  Minutes of the May 15, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Administration is working on changing the zones on the Source Water Protection Plan which will put more restraint on what companies can reside on First Street. After Council approves an ordinance regarding this plan, the city will consult with the EPA to strengthen any wording.  Once the plan is in effect, it should help with the Austin Masters situation.  No updates from the Ohio Department of Natural Resources have been received. 

The cemetery is looking great and crews have been patching potholes.  The swimming pool is open and attendance has been good. 

Pictures, showing damage in the city park, were distributed.  The Mayor suggested creating an ordinance banning anyone 16 years old and under from the Park after 6:00 p.m.  Before 6:00 p.m., lifeguards can see any problems in the Park and notify the Police.  Mrs. Armstrong asked Chief Murphy if the cameras in the Park could identify any of the people responsible for the damages.  The perpetrators are not all from the city, making identification difficult.  Mr. Rodgers asked Rev. Agnew to schedule an Ordinance Meeting to address the damages to the Park and the electric bicycle issues.  Regarding an Ordinance on electric bikes, Mrs. Armstrong asked for recommendations from the Police Department.

There have been multiple issues with the gas scooters and electric bikes on the city streets.  Riders are not stopping at stop signs or following traffic rules.  Persons of any age are permitted to operate these vehicles.  The Mayor asked Council to create an ordinance outlining regulations for motorized bikes and scooters.  Chief Murphy said his department is working on putting together these guidelines. 

The Mayor asked Council to authorize up to $7,500 from the General Fund to help cover the cost of the fireworks for the July 6 Celebration.  He is hoping donations will be received to offset some of the $7,500 cost. 

Service/Safety Director:  The pool is open and the new pump is working well.  Mr. Sutak updated Council on the Water Plant upgrades.  On Memorial Day, there was a major water break and the whole city was out of water.  Mayor Davies and Mr. Sutak met with the Engineers yesterday to discuss installing a separate water line which would enable almost 75% of the town to still have water if there would be another major water break.  Mr. Rodgers was contacted by several people saying how thankful they were that the water department employees worked so quickly to fix the water break last month.  He asked The Times Leader representative to convey that sentiment in her news article. 

Force Main Project – In order to move the large bore into the new sewer system underneath the railroad tracks, the Railroad Company has to provide flaggers but they haven’t yet confirmed that they will supply flaggers.  Without flaggers, the large bore is not allowed to be moved.  The city’s Engineer is contacting the company that is doing the project and the Railroad Company to resolve the problem.  It is hoped the project will be finished in two weeks.

Mr. Sutak has identified several dilapidated houses in the city that needed torn down.  He has contacted the Land Bank and Bel-A-Mar to see if funding might be available for demolition. 

Update on Sale of the 1200 North 9^th Street Property – The Mayor said an Ordinance has to be passed by Council before the property can be advertised for bid. 

Update On The Rate Adjustment For The High Rise Apartments In Town – Mr. Sutak said that a letter is being sent to Metropolitan Housing to let them know the city is going to re-classify the sanitation portion of the bill.  This should become effective in the next billing cycle. 

            Auditor:   Auditor Regis asked Council to make a motion to accept the Statement of Cash Position, the New Hire Report and the Payroll Summary.   He also asked Council to approve an invoice from Erb Electric for $3,034 because it is over the allowable limit which can be paid without Council’s approval.  A Finance Committee Meeting was set for Tuesday, June 11 at 11:00 a.m.

            Law Director:  No report. 

            Police Department:  Chief Murphy gave the end of May Police Department Report which included the results of the vehicle auction.  Grant money amounting to $6,870.50 was received for reimbursement of Laptops.  Canine Patch performed a demonstration for a Girl Scout Troop in Bridgeport.  Mr. Sutak asked for more traffic oversight on State Route 7.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker set the next Finance Meeting for Tuesday, June 11, 2024 at 11:00 a.m.   

Street: No report.

Ordinance:  A meeting will be set to discuss an ordinance for electric bikes and the vandalism in the Park.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm reported he has notice several Commercial Trucks running the red lights on Rt. 7. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  The Committee met on May 20, 2024 to discuss further expansion on upcoming summer events.  City Officials and local personalities are being sought to work a VIP Server Table during the June 8 Strawberry Festival.  The Committee learned that the Chamber of Commerce was donating $1,000 and Project Forward was giving $2,000 towards the cost of the July 6^th Fireworks display.  Minutes of this meeting will be included with these minutes. 

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens to Be Heard:  Mr. Rodgers reminded citizens to limit their speaking to 5 minutes.  

Larry Perkins, St. Clairsville, speaking for the Ebenezer Zane Chapter, OHSSAR, got permission from Council last Fall to install a sign at the Walnut Grove Cemetery listing historical facts of the Cemetery.  The Ebenezer Zane Chapter would like to publicly dedicate this sign to further educate the citizen on the historical significance of this landmark.  Council set July 6^th to have a dedication ceremony.  Mr. Perkins will call the City Building to set up a meeting to discuss the details of the ceremony. 

Kim Train, Martins Ferry, alerted city officials to her neighbor’s house at 812 Jefferson Street where the grass has not been cut.  The Mayor said he would speak to the owner.  The problem of people dumping furniture and mattresses in undesignated spots was discussed. 

Richard Hord, 915 Virginia Street, complimented the Water Department and all those involved in getting the water break on Memorial Day fixed quickly.  He informed Council that Author Don Iannone, a native of Martins Ferry, would be discussing his new book on June 8 at the Library.  Monetary help for the Historical Society will have to be addressed by the Finance Committee.  There has been no discussion on striping the streets of the city.  The building owned by Keith Sommers has been sold and the former PNC Bank Building is still for sale. 

Beverly Reed, Bridgeport, Ohio, shared inspection reports and pictures from ODNR of the Austin Masters Facility and the flooding that occurred in April.  Council was asked to sign a petition to send to ODNR asking that there be no permit transfers of the Austin Master Property, no future processing of toxic oil and gas waste in the area and immediate clean-up with environmental testing and monitoring.  The petition will also be available for citizens to sign at the Concerned Ohio River Residents booth at the Strawberry Festival. 

Rob Reed, Bridgeport, Ohio, asked what type of Filtration System is being installed at the Water Plant.  The Mayor explained the system the city uses removes the calcium, iron and magnesium from the water.  Mr. Sutak said when all the improvements are finished, the city will see a better quality of water. 

Ordinances and Resolutions:  

            There was no legislation to be read.   

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mrs. Armstrong made a motion to allot $7,500 from the General Fund for the July 6^th Celebration.  Rev. Agnew seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried. 

Mr. Schramm made a motion to pay the invoice from Erb Electric for $3,034 (water works well repairs).  Mr. Echemann seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Neiman and Agnew voting yes.  The motion carried. 

Since June 19^th is a National Holiday, Mr. Neiman made a motion and Mr. Schramm seconded to change the next Council Meeting to Wednesday, June 26 at 6:00 p.m. at the Recreation Center.   A roll call vote was heard with Neiman, Agnew, Schramm, Hunker, Echemann, Armstrong and Rodgers voting yes.  The motion carried. 

Mrs. Armstrong made a motion and Rev. Agnew seconded to accept the Statement of Cash Position, the New Hire Report and the Payroll Summary.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.    

             Mr. Echemann moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned at 7:01 p.m. with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on Wednesday, June 26, 2024 at 6:00 p.m. at the Recreation Center.    

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of May 15, 2024

Posted on: June 6, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, May 15, 2024 at 6:00 p.m., at the Martins Ferry Recreation Center.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman and Jim Schramm, Council at Large Members.  Rev. James Agnew could not attend tonight’s meeting because he was receiving the Liberty Bell Award for outstanding community service from the Belmont County Bar Association.  Council applauded this announcement.

            Minutes:  Minutes of the May 1, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies commented on the letter the city received from the Ohio Department of Natural Resources (ODNR) in response to the Austin Masters issue.  He is unhappy with the lack of communication and that no activity been seen around the building.  Mr. Sutak will follow-up with a phone call to ODNR to find out what is being done to facilitate clean-up at the facility.

Installation of the new pump is almost finished so the swimming pool should be ready to open Memorial Day Weekend.  A few sections of concrete are being replaced.

Two part-time men have been hired to cut grass in the cemetery as well as 60+ lots throughout the city.  The tractor has been ordered and should be here next week.

City workers are doing general maintenance such as patching potholes and painting street lines.  It is unlikely the city will be able to pave any streets this year.  Mr. Sutak reminded Council that County Permissive Tax Money can only be used for a dedicated street (no alleys or pothole patching).  Mrs. Armstrong asked about paving 5^th Street.  The Mayor said there isn’t time to tackle this project and contracting it out would cost too much.  If citizens want more paving to be done, a Street Paving Levy needs to be passed. 

Service Director:  Mr. Sutak reminded Council that the city is not able to use County Permissive Tax Money to pay down the paving loan taken out last year.  Payments on the paving loan is coming out of the Street Department Fund. 

Per Council’s request, almost 40 letters have been sent to state and local officials and other entities asking them to write letters to ODNR and support Martins Ferry with the Austin Masters clean-up effort.  Only 2 responses were received.  Mr. Sutak will contact ODNR and asked what has transpired at the Austin Masters Plant and inquire about future plans for clean-up. 

Water Plant Update – Work on Contact Tank 1 and 2 (welding and sandblasting) has been started.  The survey on the Well Field is done.  Mr. Sutak is preparing a cost analysis report on the upgrades to the Plant.  Once finished, he will send a copy to Council Members.

During the last two weeks, sewer issues and infrastructure problems that have been neglected over the past couple of years have been resolved.  Once a permit is secured from the Railroad, the Turf Care Sewer Project should be completed within 3-4 weeks. 

            Auditor:  Auditor Regis reported a representative from Perry and Associates will be in contact with the Auditor’s Office to discuss the information needed for the yearly audit.  As soon as it’s known what’s needed, Mr. Regis will schedule a Finance Committee Meeting.

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: Betty Zane Days is scheduled for July 31 – August 3.  The Fire Department is requesting permission to utilize the Park as well as closing Zane Highway (Grant Street to Hickory Street) during the hours of the event.  Also requested was using a section of South Fourth Street on Saturday, August 3 for the Fire Fighter’s Water Battle and using the same parade route as previous years. 

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

Finance and Audit:   No report.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  Mr. Echemann scheduled a Committee Meeting for Monday, May 20 at 9:00 a.m.  Discussion will center on expanding the summer scheduled events.

Real Estate:  The Committee recommends selling the city owned property at 1200 North 9^th Street using the bid process.  Recommended minimum bid is $9,000.  Minutes of this meeting will be filed with these minutes. 

Utility: Utility bill issues for the high rise apartments in town were discussed.  The Service Director is looking into rate adjustments for these buildings.  When more information is gathered, another meeting will be held to hear the recommendations.  Minutes of this meeting will be filed with these minutes. 

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, received a letter from the Martins Ferry Historical Society asking for his yearly dues.  The letter also stated that the Society does not receive financial support from the city.  Council members did not believe they have ever been approached for a donation of support.  Mayor Davies said he would reach out to the Historical Society President to see if the city can assist the organization.  Mr. Hord announced that on Wednesday, May 22, Don Falbo will be celebrating his 72^nd anniversary of being a barber in Martins Ferry.  There was no news regarding the former Staffilino Property.  The Mayor recommended Mr. Hord speak to Rev. Agnew regarding the Tree of Life Church’s intended use of the former Curley Property. 

Michael Deleonardis, 58881 Creek Road, on behalf of the Lions Club, asked for permission to use the City Park on Saturday, September 14, noon – 6:00 p.m. for their 4^th Annual Fall Fest.  The Lions Club would also like to use the park on the evening of September 13 to set-up crafters and food trucks.  They will be collecting a mandatory fee from the vendors, which will be given to the Park Board.  The Lions Club requested permission to close Zane Highway, from Hickory Street to Grant Street, for crafters to set-up during the festival.  They also want to set up a Beer Garden from 12:00 noon to 6:00 p.m.  Two off duty police officers will be hired to patrol the area while the alcohol is being served.  The Park will be cleaned up on Sunday morning, September 15. 

Ordinances and Resolutions:  

            This Resolution was given a third reading.

A Resolution Declaring It Necessary To Levy A Tax In Excess Of The 10 Mill Limitation And To Renew A 3.0 Mill EMS Levy For Five Years And Declaring An Emergency. 

Mr. Sutak stated that this was not a new levy but a renewal (existing) levy and it will not cost citizens any additional funds.  Mr. Schramm made a motion to pass the Resolution as read.  Mr. Hunker seconded the motion.   A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes. The motion carried and the Resolution was declared passed. 

            Mr. Echemann made a motion to suspend the 72 Hour Rule.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Echemann, Armstrong, Rodgers, Neiman, Schramm and Hunker voting yes.  The motion carried and the Resolution was read. 

A Resolution In Support Of The Martins Ferry Police Department’s Application For The Cops Hiring Program Grant. 

Mr. Hunker made a motion to suspend the rules.  Mr. Rodgers seconded the motion.   A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman and Schramm voting yes. The motion carried.  Mr. Schramm made a motion to pass the Resolution as read.  Mr. Neiman seconded the motion.   A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes. The motion carried and the Resolution was declared passed.   

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Hunker made a motion to allow the Mayor and Service Director to sell the 1200 North 9^th Street property and set the minimum bid at $9,000.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman and Schramm voting yes.  The motion was declared passed.  Mr. Stecker will prepare an Ordinance for this sale. 

Mr. Echemann noted some children had set up a Lemonade Stand at the park for a few days last week.  He encouraged everyone to support these young entrepreneurs.

Mr. Echemann made a motion to note Council has approved the financial reports.  Motion was seconded by Mr. Schramm.  After an affirmative voice vote, the motion passed.  

Mr. Schramm made a motion to allow the Lions Club to use the Park on September 14, 2024 for their Fall Fest, including use of the Park for set-up on the evening of September 13 and the closing of Zane Highway from Grant Avenue to Hickory Street during the Festival.  The Lions Club will do clean-up on Sunday morning, September 15.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes. The motion was declared passed. 

Mr. Schramm made a motion to allow the Fire Department to use the City Park for Betty Zane Days on July 31-August 3 including closing Zane Highway from Grant Street to Hickory Street nightly, use of 4^th Street on Saturday, August 3 for the Fireman’s Water Battle and use of the regular route for the parade.  Motion was seconded by Mr. Neiman.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes. The motion carried.

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Council agreed to hold the June 5 and June 19 Council Meetings at the Recreation Center.  President Davis asked The Times Leader representative to publish the change of the location of the June meetings. 

Mr. Schramm moved to excuse Rev. Agnew from tonight’s meeting.  Mr. Neiman second the motion.  After an affirmative voice vote, the motion passed.  

             Mr. Rodgers moved to adjourn, which was seconded by Mr. Echemann.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on Wednesday, June 5, 2024 at 6:00 p.m. at the Recreation Center.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of May 1, 2024

Posted on: May 16, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, May 1, 2024, at 6:00 p.m., at the Martins Ferry Recreational Center.  The meeting was called to order by Council President Pro-Tempore with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Nieman, James Agnew and Jim Schramm, Council at Large Members.   Mr. Rodgers reserved his right to vote.  President Davis let Council know at the last meeting that she was unable to attend this meeting.

            Minutes:  Minutes of the April 17, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies distributed a letter that was written in response to the school attorney’s letter regarding the Annex Agreement.  The letter states the city feels they are in compliance with the maintenance and repairs and will continue to salt, plow and patch potholes on the school road as well as continue to look for funding to replace the road if necessary. 

The Street Sweeper has finished running until November. The Mayor said workers are hot-patching potholes.  If Council members see any potholes that need patched, please let the Administration know.

The company that built the Splash Pad is coming Tuesday to set it up for the summer. 

The city was unable to receive a grant to assist in purchasing fencing and other material to secure the Well Fields on First Street.  The city will move forward with the needed security measures. 

The Mayor asked for guidance regarding grass cutting for city owned lots as well as other private lots that are neglected. 

Public Service Director:  Mr. Sutak gave a report on updates to the Contact Tanks, Well #5 and the Skadis System at the Water Plant. 

The city submitted a request to FEMA for a generator for East Ohio Regional Hospital.  Bids have been received and have been given to the Engineer to review and make recommendations. 

Council was asked to sign a letter to ODNR regarding the Austin Masters situation.  Copies of this letter will be sent to other state and local officials and entities in hope that they will support Martins Ferry and agree that the Austin Masters Plant is not located in the right place.  Mr. Sutak spoke with the Chief of ODNR and explained the situation and concerns of the city regarding Austin Masters.  The Chief said that ODNR has to go through their litigation process and will keep the city informed on what transpires. 

            Auditor:  Mr. Regis asked Council to consider passing the legislation regarding 1) re-establishing the position of EMS Captain and 2) Part-time wage increase for EMS workers and 3) increasing the salary of the Director of Public Service.  He also asked that Council review and pass the Payroll Summary and New Hire Report. 

Law Director:  Mr. Stecker request Council’s permission to close the following roads for the Strawberry Festival on Saturday, June 8: 4^th Street from Hanover Street to Locus Street, Walnut Street from 3^rd Street to 5^th Street, Hickory Street from 4^th Street to 5^th Street and the Parking Lot located next to Mr. Stecker’s Law Office (42 South 4^th Street). 

Mr. Stecker reported that the Academic Awards Banquet honoring 454 students (who either go to a school within the Martins Ferry School District or live within the Martins Ferry School District) will be held on Tuesday, May 7 at the Wesbanco Arena.

            Police Department:  Chief Murphy distributed the end of April’s Police Department Report.  He is applying for grant funds to help with hiring of (2) police officers.   Letters, to be included with the grant proposal, are needed from city officials (City Administrators and the Mayor) for support of these additional police officers. Mr. Sutak suggested passing a Resolution supporting the hiring of two additional police officer.  The Resolution would be signed by every Council Member and be included with the Grant Proposal. Mr. Rodger will consult President Davis on this matter.  The Martins Ferry Police Department was also recognized for excellence in policy management and training by Lexipol, the nation’s leading provider of policy training and wellness support for first responders and public servants. 

Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The Finance Committee met on Wednesday, April 24 and reviewed the budget.  The Committee recommends the purchase of a new Lawn Tractor for the cemetery be paid out of the General Fund.  Minutes of this meeting will be filed with these minutes.

Street: No report.

Ordinance:  Rev. Agnew said that passing an Ordinance prohibiting Hazardous Waste Facilities to move into the city may not be legal.  Law Director Stecker is researching this issue.   

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  Mr. Echemann will be setting up a meeting regarding summer events in the city. 

Real Estate/Utility:  Mr. Hunker scheduled a committee meeting for Wednesday, May 8 at 10:00a.m. 

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, congratulated Chief Murphy and the Martins Ferry Police Department for being recognized for excellence in policy management and training by Lexipol and achieving Gold Level status, the highest level of recognition offered.  Mr. Hord asked for an update on sites in the city possibly being designated as historical.  Mr. Stecker said the process is still ongoing and surveys still need to be completed.  Code enforcement is being worked on by Terri Leasure and Officer Starkey.  The Mayor told Mr. Hord that East Ohio Regional Hospital seems to be doing well.

Beverly Reed, Bridgeport, Ohio, commended Council for writing letters to State and Local government representatives regarding the Austin Masters situation.  She gave Council a copy of a newly published book “Petroleum-238” by Author Justin Nobel that deals with how the U.S. oil and gas industry has avoided environmental regulations and created a dangerous and radioactive public health crisis.  Mr. Nobel will be speaking at the Ohio County Public Library Auditorium on Wednesday, May 15 at 6:00 p.m.  This event will be live streamed. 

Ordinances and Resolutions:  

This Resolution was given a second reading.

An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions In The EMS Department.

Mr. Schramm made a motion to suspend the rules.  Rev. Agnew seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Nieman and Agnew voting yes.  The motion carried.   Motion was made by Mr. Hunker and seconded by Mr. Neiman to passed the Ordinance as read.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, Agnew and Schramm voting yes.  The motion carried and the Ordinance was declared passed.

This Resolution was given a second reading.

A Resolution Declaring It Necessary To Levy A Tax In Excess Of The 10 Mill Limitation And To Renew A 3.0 Mill EMS Levy For Five Years And Declaring An Emergency. 

            This Resolution will go to a third reading.

This Ordinance was given a first reading. 

An Ordinance Re-establishing the Positions of EMS Captain and Declaring an Emergency. 

Mrs. Armstrong made a motion to suspend the rules.  Rev. Agnew seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried.   Mr. Echemann made a motion and Mr. Neiman seconded to pass the Ordinance as read.  A roll call vote was heard with Echemann, Armstrong, Rodgers, Neiman, Agnew, Schramm and Hunker voting yes.  The motion carried and the Ordinance was declared passed. 

This Ordinance was given a first reading.

An Ordinance Increasing the Salary of the Director of Public Service, effective April 1, 2024.

Mr. Hunker made a motion to suspend the rules.  Mr. Schramm seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, Agnew and Schramm voting yes.  The motion carried.   Mr. Schramm made a motion to pass the Ordinances as read.  Mr. Echemann seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Nieman and Agnew voting yes.  The motion carried and the Ordinance was declared passed. 

This Resolution was given a first reading.

A Resolution in Support of Sending Letter to the Ohio Department of Natural Resources and Other Elected Officials and Agencies regarding Austin Masters.

Mr. Hunker made a motion to suspend the rules.  Rev. Agnew seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, Agnew and Schramm voting yes.  The motion carried.   Mr. Schramm made a motion to pass the Resolution as read.  Mr. Hunker seconded the motion.   A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Neiman and Agnew voting yes. The motion carried and the Resolution was declared passed. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mrs. Armstrong made a motion to close 4^th Street from Hanover Street to Locus Street, Walnut Street from 3^rd Street to 5^th Street, Hickory Street from 4^th Street to 5^th Street and the Parking Lot located next to Mr. Stecker’s Law Office (42 South 4^th Street) on June 8 for the Strawberry Festival.  Motion was seconded by Mr. Echemann.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried.   

Since this Council meeting was at the Recreation Center, live streaming was not available.  At the last meeting, the live stream had no audio but the picture was very clear.  Mr. Echemann will contact ForeFront Technology and ask them to address the audio issue and how to live stream when we have the Council Meeting in a difference venue.    

Mrs. Armstrong made a motion to note that Council has reviewed and accepted the Payroll Summary, New Hire Report and the Statement of Cash Position.  Rev. Agnew seconded the motion.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried.   

Mr. Rodgers asked Council to consider having the next Council meeting at the Recreation Center to support Mr. Neiman’s health condition.  Hearing no objections, the next Council Meeting will be held on May 15, 2024 at 6:00 p.m. at the Recreation Center.  Mr. Neiman thanked Council for the meeting location change.

Mrs. Armstrong moved and Mr. Echemann seconded to approve the purchase of a tractor (up to $20,000) for the cemetery.  This purchase will be paid out of the General Fund.  A roll call vote was heard with Armstrong, Rodgers, Neiman, Agnew, Schramm, Hunker, and Echemann, voting yes.  The motion carried.   

Applications are being accepted for summer help for grass cutting.  Mr. Sutak would like to have 5-6 workers possibly beginning on May 6.  Mr. Stecker explained that grass cutting is needed for city owned lots as well as another 68 lots that have been neglected or abandoned and have become a hazard for the neighborhood. 

The Mayor asked Council if a decision has been made regarding selling the lot on the corner of 9^th Street.  If it’s not sold, the city will have to cut the grass.  Mr. Hunker said this issue will be addressed at the Real Estate and Utility Meeting next Wednesday. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.      

Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.   After an affirmative voice vote, the motion carried.   The meeting was then adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on Wednesday, May 15, 2024 at 6:00 p.m. in the Recreation Center.    

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of April 17, 2024

Posted on: May 3, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, April 17, 2024, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Agnew and Jim Schramm, Council at Large Members.   President Davis reported Mr. Neiman was unable to attend this meeting but he hopes to make the next meeting.  The meeting location may need to be changed to accommodate Mr. Neiman’s condition. 

            Minutes:  Minutes of the March 27, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  As soon as asphalt is available, hot patch will be used to fix potholes.  The Street Sweeper will run this week and next week.  It will then run again for 2 weeks in November.  Pease Township Park District donated $5,000 towards the repayment of the loan from the Permanent Improvement Fund for the repairs to the city’s swimming pool. 

Service/Safety Director:  The city recently had a company do a survey of the well field to distinguish the property lines.  An application has been filed with the EPA for funding to put a fence around the well field to secure the area.  Funding is also being sought from Belmont County EMA (Emergency Management Agency) to help with the cost of cleaning up debri and fixing slips from the flooding.  Mr. Sutak reported on the upgrades to the Water Plant.  The Ohio Drilling Company is cleaning and making improvements to Well #5.  On April 29, work will begin on upgrades to the Contact Tanks and the Ozone Generators. 

            Auditor:  Mr. Regis asked that the position of Part-Time EMS Captain be examined and the benefits clearly defined.  Mr. Stecker will be consulted on this task.  Mr. Regis will create a table of organization positions and ask Council and President Davis to review.  A Finance Committee Meeting was scheduled for Wednesday, April 24 at 10:00 a.m.

            Law Director:  No report. 

            Police Department:  Chief Murphy gave the end of March report.  March fees from the Impound Lot totaled. $875.  March revenue from auction of impound vehicles totaled $3,000.  There has been positive feedback for the recently enacted Department’s 12 hour work shifts which has resulted in overtime being lower.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The Finance Committee will meet on Wednesday, April 24 at 10:00 a.m.

Street: The Street Committee met with the Law Director on Monday, April 15.  Issues with Alumni Road and School Road need to be discussed.  A meeting with School Officials was being planned.

Ordinance:  The committee, along with Mr. Stecker, is working on an Ordinance prohibiting businesses from bringing hazardous waste into the city. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  The Committee will meet soon to discuss ideas to expand on some of the summer events planned in the city, i.e. Fourth of July Celebration, Betty Zane Days, etc. 

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Robert Reed, 701 S. Lincoln Ave., Bridgeport, Ohio, conveyed appreciation to the Administration for the improvements to Water Department.  He expressed his thoughts on the recent flooding on 1^st Street of the city, specifically surrounding the Austin Masters Plant which contains hazardous waste.  He asks that Council and the City Administration send a letter to the Ohio Department of Natural Resources (ODNR) and ask for assistance to clean up the toxic material at the Austin Masters Plant.    

Before Ms. Reed spoke, President Davis explained the rights of citizens to speak and asked for new information only regarding the Austin Masters Issue.

Beverly Reed, Bridgeport, Ohio, distributed an article from the Pittsburgh Post Gazette regarding the Austin Masters issues.  Mr. Sutak said he will send a copy of this article to ODNR.  Ms. Reed asked the city to tell ODNR that the city doesn’t want another facility like this again and the Austin Masters facility needs cleaned up.  The City has tried to contact the ODNR and the EPA at ask how this situation got overlooked but no response has been received.  The Mayor said today was the deadline for the waste material to be removed from the Plant.  If the waste is not removed, Austin Masters is in violation of the court order and fines will begin to accrue.  Ms. Reed believes the company will file for bankruptcy.  If the company does file for bankruptcy, ODNR will be responsible for cleanup.  The drainage and flow of water, when the river floods, was discussed.  President Davis said Council will write a letter to ODNR asking for help in the waste cleanup of the Austin Masters Plant.  Mr. Sutak asked Belmont County Commissioner Jerry Echemann (who was in the audience) if the Commissioners could write a letter to ODNR to support Martins Ferry in the clean-up effort of Austin Masters.  The Commissioner’s letter, along with tonight’s meeting minutes and the city’s letter, as well as letters from other towns and villages in the area, will be bundled together and sent to ODNR.  Ms. Reed said the Concerned Ohio River Residents (CORR) have already sent a very comprehensive letter to ODNR which she is willing to share with the city administration.  The Peace Township Trustees have already sent a letter.  Ms. Reed suggested once this package of letters is sent, to contact the media and make it public.  Mr. Sutak hopes that representatives from ODNR, the EPA and the Attorney General’s Office could come to Martins Ferry and meet face-to-face to discuss this situation. 

Jennifer Compston-Strough, Managing Editor of The Times Leader, Martins Ferry, stated the Pittsburgh Post Gazette gave her permission to re-print the Austin Masters Article.  If anyone needs access to the article in an electronic format, they can go to timesleaderonline.com and share the link.

Richard Hord, 915 Virginia Street, asked for an updates on Columbia Gas activities and road striping.  The Mayor said the Gas Company is working on Delia Avenue and crews were out striping the streets today.  Mr. Hord inquired about the building that currently houses the Ceramic Shop across the street from the city building.  The Mayor said he owns the building and he has no plans to have tenants again but he is looking into an historical grant to bring the building back to its original state.  Mr. Hord asked when all the waste is removed from the Austin Masters building, will it have to be demolished?  Mr. Sutak said the first big step is to remove the waste and he is certain there is policies and guidelines that have to be met to reopen the building for other operations. 

Jerry Echemann, Belmont County Commissioner, 427 Elm Street, asked for a copy of the letter the city plans to send to ODNR so the Commissioners could consider writing a similar letter.  He also wanted to know who was responsible for the upkeep of Aetna Street.  He was told it is Bridgeport’s responsibility. 

Ordinances and Resolutions:  

            Mr. Hunker made a motion to waive the 72 hour rule for reading the Resolution.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried.   This Resolution was given a first reading.

A Resolution Declaring It Necessary To Levy A Tax In Excess Of The 10 Mill Limitation And To Renew A 3.0 Mill EMS Levy For Five Years And Declaring An Emergency. 

            This Resolution will go to a second reading.

Rev. Agnew made a motion to suspend the 72 hour rule for reading the Ordinance.  Mr. Echemann seconded the motion.  A roll call vote was heard with Agnew, Schramm, Hunker, Echemann, Armstrong, and Rodgers voting yes.  The motion carried.   This Ordinance was given a first reading.

            An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions In The EMS Department.

            This Ordinance will go to a Second Reading

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

The Mayor reported the Broadway property (the former Booster Club property) has sold for the asking price. The buyer is going to do the survey and Mr. Stecker will get the deed prepared. 

The Mayor recommends the city purchase a new tractor for the Cemetery with an estimated cost of $20,000.  This issue will be discussed at the Finance Committee Meeting. 

The live streaming of the Council Meetings are being recorded and saved on U-Tube.  Recorded meetings can be found on the U-Tube channel entitled “The City of Martins Ferry”.  Unfortunately the volume needs to be a little louder.  Mr. Echemann will follow-up with the IT Company that installed the system and see if the volume can be adjusted.

Mr. Echemann made a motion to excuse Mr. Neiman from tonight’s meeting.  Rev. Agnew seconded.  After an affirmative voice vote, the motion passed. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed.  

Both President Davis and Mr. Sutak received calls from companies regarding energy aggregation.  Council will need to take action soon if this issue is to be on the ballot in November.  Mr. Sutak will email information to council members to consider at the next meeting.  President Davis suggested maybe having a public meeting to discuss the matter. 

Council received an email from a citizen inquiring about the requirements for electric bicycles, scooters and helmet requirements.  President Davis stated there is an Ordinance that addresses this issue but it needs reviewed and updated since electric bicycles were not popular at that time.  This issue was referred to the Ordinance Committee. 

Mr. Hunker made a motion to go into Executive Session under the Ohio Revised Code G121.22, G3, regarding the subject of pending or imminent court action.  Mr. Echemann seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried.   

Mr. Schramm made a motion to go out of Executive Session.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers and Agnew voting yes.  The motion carried and Council went back into regular session.   

             Mr. Hunker moved to adjourn, which was seconded by Mrs. Armstrong.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried.  The meeting was then adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on Wednesday, May 1, 2024 at 6:00 p.m. in Council Chambers. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of March 27, 2024

Posted on: April 18, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, March 27, 2024, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Agnew and Jim Schramm, Council at Large Members.   Ben Neiman, Council at Large Member, informed President Davis that he was unable to attend this meeting.             

            Minutes:  Minutes of the March 6, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Council approved changing the order of the meeting so Mayor Davies could read a proclamation honoring retired Sergeant Beth Scales, recognizing her 31 years of service to the Martins Ferry Police Department.   The Mayor also swore in Micah Armstrong to the position of Sergeant to replace retiring Officer Scales. 

The American Legion is asking for permission to hold a Poppy Day on Friday, May 24.  Sales will be conducted from 11:30 – 5:30 p.m.

The Street Sweeper will run only during the last two weeks of April and November.  Street signs have been adjusted to note the new dates/hours that residents must move their vehicles.  Cars not moved on designated Sweeper days will be ticketed. 

Saturday, April 6 will be Clean-Up Day from 8:00 – 12:00 noon.  Items needs to be taken to the old City Garage on 1^st. Street.  There will be an extra charge for Mattresses and Box Springs.  No tires, batteries or hazardous waste will be accepted. 

            Approximately 2/3 of the turf has been laid for the Splash Pad.  The rest will be completed when weather permits.

            Council was updated on the closing of the Austin Masters facility located on 1^st Street.  The company took in an excess of 10,000 tons of debri over what their permit allows.  The Plant is currently locked down and security is present to insure no one enters the building.  The Mayor will meet with the EPA next week and ODNR will be consulted on the next steps to remedy this situation. 

Service/Safety Director:  Mr. Sutak updated Council on the upgrades to the Water Plant.  Air Dryers are scheduled to be delivered on April 10.  The  High Service Pump #4 will be installed in the next couple of weeks.  Dehumidifiers and heaters have been ordered and should be in soon.  The Engineer has approved all the submittals.   Updated equipment is being ordered for the lab.  Comcast internet has been upgraded to meet the expectations of the Skadis Water System. 

            Auditor:  If Council chooses to approve the Operator of Record Ordinance, the salary will be backdated to February 1.  Mr. Regis commented on a few projects in the budget.  Council was reminded that the budget needs to be submitted to the County by the end of the month and the Payroll Summary and the New Hire Report needs approved.  Mr. Regis reviewed options for the Perpetual CD coming due at Unified Bank.  In an effort to cut back on paper and outgoing mail, paystubs will now be sent by email. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The committee met on March 22 to review the budget which will have to be monitored closely this year.  A carry-over for next year will be available as long as there are no unforeseen expenses.  The Committee recommends passage of the budget for 2024.  Minutes of the meeting were submitted to the clerk and will be included with these minutes.

Street: No report.

Ordinance:  Recommendations from the committee, regarding fines for repeat offenders of property codes, were distributed to Council Members.  These recommendations will be given to the Law Director so an Ordinance can be created. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm met with the Fire Chief to discuss the roofing problems at the Vigilant Fire Station.  It was discovered that a downspout was clogged causing water to leak into the engine room.  The leak in the kitchen area still needs addressed. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Alexandria Goddard, 906 Carlisle Street, spoke regarding the violations that shut down the Austin Masters Facility on 1^st. Street.  She read a press release from David Yost, Ohio Attorney General, regarding his concerns about the city’s water system.  When asked what the city plans to do, Mayor Davies said ODNR issued the permit and only they can revoke it.  Ownership of the company has changed although the name remains the same.  City Administrators have a meeting with the EPA next week and they will also be in contact with ODNR. 

Beverly Reed, Bridgeport, Ohio, stated there is an imminent threat to the public for radiation contamination from the Austin Masters Facility and has concerns for the water supply.  The Mayor doubts that company officials will speak to anyone and the company will probably file bankruptcy.  The Mayor said the City will move forward to find a solution to this problem.

Ron Reed, Bridgeport, Ohio, presented the media with a flash drive containing pictures from the Austin Masters Plant that were taken 3 years ago. 

Richard Hord, 915 Virginia Street, reported that the property at 917 Virginia Street has been sold and the front yard has been cleaned up.  However, there is still a pothole that need filled on the road in front of this house.  In retrospect, the Mayor said the city could have insisted on inspection reports from Austin Masters to insure the company was in compliance.  There is no information on the future of the S.M.A.R.T. Building on 5^th Street owned by Mr. Young.  No decision has been made on which streets will be paved in 2024. 

Ordinances and Resolutions:  

An Ordinance Amending The Salary For The Position of Temporary Operator of Record.

             This Ordinance was given a second reading.  Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Rev. Agnew.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.   The motion carried.   Motion was made by Mr. Schramm to pass the Ordinance as read.  Mr. Echemann seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers and Agnew voting yes.  The motion carried and the Ordinance was declared passed.

            An Ordinance to make appropriations for the expenses of the City of Martins Ferry, State of Ohio, During the Fiscal Year Ending December 31, 2024, and Declaring an Emergency. 

             This Ordinance was given a first reading.  Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.   The motion carried.   Motion was made by Mr. Echemann to pass the Ordinance as read.  Rev. Agnew seconded the motion.  A roll call vote was heard with Echemann, Armstrong, Rodgers, Agnew, Schramm and Hunker voting yes.  The motion carried and the Ordinance was declared passed.

Mr. Hunker made a motion and Mr. Rodgers seconded to suspend the 72 hour rule.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried and the 72 hour rule was suspended.  This Resolution was given a first reading. 

            A Resolution Requesting The County Auditor To Certify To The City Of Martins Ferry The Total Current Tax Valuation Of The City Of Martins Ferry And The Dollar Amount Of Revenue That Would Be Generated By A Three (3.0) Mill Renewal Levy And Declaring An Emergency. 

             Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mrs. Armstrong.   A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.   The motion carried.   Motion was made by Mr. Rodgers to pass the Resolution as read.  Mr. Echemann seconded the motion.  A roll call vote was heard with Rodgers, Agnew, Schramm, Hunker, Echemann and Armstrong voting yes.  The motion carried and the Resolution was declared passed.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Schramm made a motion and Rev. Agnew seconded to cancel the April 3, 2024 Council Meeting.  After an affirmative voice vote, the motion carried.

Mr. Echemann informed Council he would not be available the week of April 24 should an emergency meeting be scheduled. 

Mrs. Armstrong made a motion and Rev. Agnew seconded to accept the New Hire Report and Payroll Summary.  After an affirmative voice vote, the motion carried.

Mrs. Armstrong asked if there were plans for the departments that were exceeding their budgets.  Auditor Regis said these departments’ budgets are being watched and if anything is out of line, Council will be notified. 

Mr. Hunker made a motion to allow the American Legion to conduct a “Poppy Day” on May 24, 2024.  Sales will be conducted from 11:30 – 5:30 p.m.   Mr. Rodgers seconded the motion.  After an affirmative voice vote, the motion carried.

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Rev. Agnew made a motion to excuse Mr. Neiman from tonight’s meeting.  Motion was seconded by Mr. Echemann.  After an affirmative voice vote, the motion carried.

             Mr. Hunker moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of March 6, 2024

Posted on: April 2, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, March 6, 2024 at 6:00 p.m., in the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed with a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Agnew and Jim Schramm, Council at Large Members.   Ben Neiman, Council at Large Member, informed President Davis that he was unable to attend this meeting.  President Davis noted this meeting was a “soft opening” for the live-streaming system. 

            Minutes:  Minutes of the February 21, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Street Sweeper recently had some minor issues fixed and was running today to pick up grit on the heavily traveled streets.  It will officially begin running in April.  Tickets will only be issued to vehicles parked on the wrong side of the street in April and November, which will be the only 2 months the Sweeper will run. 

Mayor Davies asked Council to consider raising the Part-Time EMS/Paramedics salary by $1.  Mary Greer has accepted the full-time EMS supervisor position at $40,000 per year with no benefits.  Mr. Stecker said she may have to sign a waiver of the benefits since it is a policy for supervisors to receive benefits. 

Repairs to the Swimming Pool are estimated at $27,000.  A decision regarding funding for this project needs to be made quickly if the pool is to open on time and be ready for the Swim Team. 

The Fire Department will partner with the City to secure funding for the fireworks for the July Celebration in the Park (July 6) and Betty Zane Days (August).   The Mayor also asked Council for permission to hold a food drive on the corner of Zane Highway and Carlisle Street. 

The issue of trash in the city was addressed.  The Mayor proposed beginning in April, if a bag of trash is on the ground and not in a covered trash can, $3 per bag will be added to the homeowner or landlord’s utility bill.  If it’s not paid, utilities will be ceased.  Currently, there is over $79,000 in delinquent water bills. 

The Mayor asked for an Executive Session towards the end of the meeting to discuss contracts and personnel. 

Service/Safetly Director:  Mr. Sutak and some of the Water Department Employees will be meeting soon with the Engineers to review the submittals for the upgrades to the Water Plant.  This will insure all improvements are accurate and safeguards are in place. 

Senator Sherrod Brown’s office has supplied the city with a packet of possible funding opportunities for the Alumni Road Repair Project.  Mr. Sutak will review this material to see if any of the funding specifically fits the situation with the school roads.  If a grant is found, Mr. Sutak will check with Senator Brown’s office to see if it fits the criteria, and if it does, he will apply for the funding. 

Council was then updated on the progress of the Water Plant improvements.  

            Auditor:   Auditor Regis supplied Council with the most recent Financial Reports.  He also shared Belmont County’s E-911 Centralized Dispatch Final Plan Report, noting that Martins Ferry was the only city not represented on the County’s Advisory Board.  The budget should be sent to Council for review by March 15.  Present Davis noted that there may not be enough Council Members present on March 20 to suspend the rules to pass the budget.  Consideration to change the March 20^th meeting will be addressed under Miscellaneous Business.

            Auditor Regis informed Council that $27,000 from the Permanent Improvement Fund could be used for the pool repairs.  As donations and fundraising monies are received, the Fund can be reimbursed.  This can insure repairs can be made timely and the pool can open as scheduled. 

            Auditor Regis praised the well behaved Martins Ferry Students who traveled to Union Local High School to cheer on the Basketball Team to victory on March 5. 

            Law Director:  No report. 

            Police Department:  Chief Murphy gave the end of February Police Report.  The phone recording system has been updated and installed. Employee training on the system is complete. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker will schedule a Finance Committee Meeting after Council Members have a chance to review the Budget. 

Street: No report.

Ordinance:  Rev. Agnew will schedule a Committee Meeting next week to create an Ordinance on “Progressive Fining” which would help in dealing with violations in Mayor’s Court. 

            Sewer/Sidewalk:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  Councilman Echemann attended the Fire Department’s 300 Club Party.  It was a wonderful community event. 

Code Administration:  No report.

Real Estate/Utility:  The Real Estate Committee met on February 22.  The committee recommends not selling the property in Crawford Heights at this time.  This area can be used as a “lay down yard” for the contractor who will be doing road work in the area.  If the property is sold, the city would be charged a fee to store the equipment someplace else. 

The Mayor and the Safety/Service Director informed the Committee that many of the city’s properties have transfer, deed and survey issues.  The Committee recommends the Service/Safety Director hire a Real Estate Attorney to research and resolve the city-owned property issues. 

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes. 

Michael Bianconi, Pease Township Trustee, distributed information on the Township’s Free Clean-Up Day on March 23.  Mr. Sutak said he would put this information on the city’s website.  Mr. Bianconi also thanked the Mayor, Service Director and Council for working with the Township on the road project in Crawford Heights. 

Richard Hord, 915 Virginia Street, mentioned Belmont College would be conducting classes in the city again which was very positive.  The Mayor clarified the Street Sweeper will only run in the months of April and November.  Retired Sargent Beth Scales will be honored at a future Council Meeting. Future plans for the old Lamplighter property and the adjoining parking lot were not known.  The Mayor told Mr. Hord the Aetnaville Bridge will be torn down sometime next year and that is all that is known at this time.

Ordinances and Resolutions: 

An Ordinance Amending The Salary For The Position of Temporary Operator of Record.

             This Ordinance was given a first reading.  The Ordinance will go to a second reading.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:  

Mr. Schramm made a motion to appropriate a $27,000 loan from the Permanent Improvement Fund to be used for the replacement of the swimming pool pump.  Rev. Agnew seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Agnew voting yes.  The motion carried.  The President of the Aquatic Club thanked Council for this motion.  He said fundraising will begin shortly to raise money to help payback this loan from the Permanent Improvement Fund. 

Mr. Echemann made a motion to approve the February, 2024 Financial Reports and the Check Register as received from the Auditor’s Office.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Echemann, Armstrong, Rodgers, Agnew, Schramm, and Hunker voting yes.  The motion was declared passed. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

            The Mayor asked Council to consider advertising the property at 1200 North 9^th St. for bid.  Mr. Sutak will check on the original value of the property and recommend a minimum bid and any other requirements that might be needed.  This will be discussed at the next Ordinance Committee Meeting. 

            Mr. Schramm made a motion to move the March 20^th Council Meeting to March 27^th .  Mr. Hunker seconded the motion.  A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Agnew voting yes.  The motion carried. 

            Mrs. Armstrong asked the Mayor and Service/Safety Director to research Real Estate Attorneys and bring in recommendations to the next Council Meeting. 

            At the next meeting, Mr. Stecker will bring in an ordinance for a $1 salary increase for part-time EMT, EMTB and Paramedic employees.  Effective date will be when the ordinance passes. 

            Mr. Hunker made a motion for Council to go into Executive Session under Ohio Revised Code 121-22, G1 and G2 for Contracts and Personnel.  Rev. Agnew seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried and Council went into Executive Session.  

            Mr. Hunker made a motion to go out of Executive Session.  Mr. Schramm seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew and Schramm voting yes.  The motion carried and Council returned to regular session. 

            Mayor Davies told Chief Murphy that Council approved the implementation of a new Sargent. 

Mr. Echemann made a motion and Rev. Agnew seconded to excuse Mr. Neiman from tonight’s meeting.  After an affirmative voice vote, the motion passed.            

             Mr. Hunker moved to adjourn, which was seconded by Rev. Agnew.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be held on Wednesday, March 27, 2024 at 6:00 p.m. in Council Chambers. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of February 21, 2024

Posted on: March 11, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, February 21, 2024 at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; and James Agnew; Council at Large Member.  Ben Neiman and James Schramm informed President Davis that they were unable to attend this meeting.  Live streaming was not available for this meeting.  Council Members were invited to attend “Streaming Training” scheduled for Thursday, February 22, 2024 at 2:00 p.m. 

            Minutes:  Minutes of the February 7, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Mayor expressed appreciation for the Street Department Employees who cleared snow from the roads this past weekend.  Demolition of the house at 710 Elm Street has been completed. 

Mayor Davies met with the Martins Ferry School Board regarding Alumni Road.  Hopefully an agreement can be reached soon and funding can be secured to get the road repaired.  The Mayor gave a stern warning that if anyone is caught traveling Alumni Road, they will be fined! 

Council was asked to review the Ordinance amending the salary for the position of temporary operator of record which had to be amended due to PERS (Public Employee Retirement System) rules.   

Council was informed that a buyer is interested in purchasing the parking lot and the small park on the corner of Hanover and 5^th Street. 

The Mayor distributed a Memorandum of Understanding between the City and the Police Department allowing officers to work six twelve (12) hour shifts and one eight (8) hour shift for a total of eighty hours every two-week work period. 

Safety/Service Director:  Mr. Sutak asked Council to consider putting a piece of city-owned property in Crawford Heights up for bid.  A family is interested in building a house on the property. 

Mr. Sutak informed Council on the progress of the Water Plant Improvements.  He asked Council to give a voice approval to contract with W. Quick-Sol to review submittals on the upgrades to the Water Plant to make sure that everything is satisfactory for the Plant.  An application, for a Water Protection Grant, has been submitted to the EPA for fencing around the wells and gates for the roadways.  Mr. Echemann thanked everyone for their hard work in getting these upgrades in place. 

            Auditor:  Mr. Regis asked Council to approve the New Hire List, Payroll Summary and Statement of Cash Positon with MTD Totals.  Two Purchase Orders need to be approved since they exceeded the $3,000 limit.   One is for $27,809 for extra charges on work for Well #13 and the other is for a generator amounting to $6,088.80.  Work is being done on the Appropriations. 

            Law Director:  No report. 

            Police Department:  Chief Murphy reported on two recent incidents/arrests.  At the recent State Auditor Meeting, the issue of ticket reconciliation was discussed.  This matter has been resolved and new tickets have been purchased.  Each ticket is now numbered and tracked. Next week the phone recording system will be replaced and employees will be trained on usage of the system. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

Finance and Audit:  A meeting was held on February 14, 2024.  The committee would like to have a line item in the budget for the revenue from the Impound Lot.  Council will need to decide how this money can be spent.  The budget will need to be passed on or before the March 20, 2024 Council Meeting to enable the Auditor to get it to the Belmont County Auditor’s Office.  Minutes of this meeting will be filed with these minutes. 

Street: No report.

Ordinance:  Rev. Agnew is working on gathering information for an Ordinance on “Progressive Fining” which would help in dealing with violations in Mayor’s Court. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  A meeting was held on Wednesday, February 14, 2024.  The Committee recommends when property is being advertised for sale, a minimum bid must be stipulated as well as any requirements for purchasing the property as set by the Service Director.  Minutes of this meeting will be filed with these minutes.   Later in the meeting, Mr. Hunker scheduled a meeting for Thursday, February 22, 2024 at 10:00 a.m. 

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, asked about a recent incident at the Recreation Center.  He was told there was some superficial damage to ceiling tile so the program was shut down for a couple of weeks.  It has since reopened and things seem to be going well.  Mr. Hord thanked the city for demolishing the house at 710 Elm Street.  The Mayor said the Street Sweeper will now only run April 15-30 and then November 1-15.  There were no updates regarding buildings in the city being designated as historical. 

Ordinances and Resolutions:  

            An ordinance was emailed to Council yesterday but there were not enough members present to suspend the 72-hour rule. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Echemann recently attended a Wheeling Nailer’s Hockey Game where the Martins Ferry High School Choir/Performing Art Students performed the National Anthem.  They did a wonderful job.

The Mayor asked Council to review and let him know their feelings on the schedule changes for the Police Department.

Mrs. Armstrong made a motion and Rev. Agnew seconded to accept the reports from the Auditor (Payroll Summary, New Hire List and Financial Report).  After an affirmative voice vote, the motion passed.  

Mr. Rodger made a motion and Mr. Echemann seconded to approve payment of $27,809 for the purchase order to Ohio Drilling Company for Well No. 13.  A roll call vote was heard with Rodgers, Agnew, Hunker, Echemann and Armstrong voting yes.  The motion carried.

Mrs. Armstrong made a motion and Mr. Hunker seconded to approve payment of $6,088.80 to the W. Quick Sol Company for the engineering generator.  A roll call vote was heard with Armstrong, Rodgers, Agnew, Hunker, and Echemann voting yes.  The motion carried. 

Mr. Echemann made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Mr. Hunker motioned to allow W. Quick-Sol to proceed with the submittals for the upgrades to the Water Plant.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, and Agnew voting yes.  The motion carried. 

Mrs. Armstrong made a motion to allow the Service Director to proceed with the process of advertising bid specs, including minimum bids, for both the Truman Avenue Property in Crawford Heights and the 5^th and Hanover Street properties (small park and parking lot).  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Armstrong, Rodgers, Agnew, Hunker, and Echemann voting yes.  The motion carried.   Mrs. Armstrong then amended this motion to include a lot at 1200 North 9^th Street.  After an affirmative voice vote, this motion was amended to include the property on 9th Street. 

Rev. Agnew made a motion and Mr. Echemann seconded to excuse Mr. Schramm and Mr. Neiman from tonight’s meeting.  After an affirmative voice vote, the motion passed.            

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned at 6:41 p.m. with a salute to the flag.

            The next meeting of the Martins Ferry Council will be held on March 6, 2024 at 6:00 p.m. in Council Chambers.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of February 7, 2024

Posted on: February 22, 2024

The Martins Ferry City Council met in Regular Session on Wednesday, February 7, 2024, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member, Ben Neiman, James Agnew and Jim Schramm, Council at Large Members.   Rick Rodgers, Fourth Ward Council Member, informed President Davis that he was unable to attend this meeting. 

            Minutes:  Minutes of the January 24, 2024 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Alumni Road has been deeded back to the School District and the city is waiting for confirmation that School Road has been successfully deeded back.  The Mayor will speak at the School Board Meeting on Feb. 13.  He feels the city, being better equipped, should continue with snow removal and pothole patching for School Road to ensure safety for the children traveling this road.  The city does clear Alumni Road to an extent so emergency vehicles can access the Hillendale/Crawford Heights area quicker.  The Mayor discussed issues with the 2006 Annexation Road Agreement between the city and the School District.  He was concerned that the School Administration requested that School Road be cleared on a Sunday because there was basketball practice scheduled.  This created overtime payroll expense for the Street Department that called out employees to clear the road. 

A sewer collapsed on Grant and Washington Streets.  The Mayor described how the city will proceed to fix this situation.  It will be costly for the city and should be repaired by next week.

A new pump, which costs about $17,000, is needed for the swimming pool and must be installed by professionals.  The Recreation Department does not have funds to purchase the pump and Council may be approached for financial help.  If a new pump isn’t secured, the pool may not be able to open.

The Mayor said it will cost around $11,000 to provide Fireworks and Entertainment for the Fourth of July Celebration in the Park this year.  Letters have been sent to businesses and organizations asking for donations. 

Service Director:  Items for improvement at the Water Plant, have been ordered.  It may take 4-12 weeks for the materials to arrive since some of the things need to be built specific to the Plant.                          

Last year, Mr. Sutak assumed the Safety Director’s responsibilities, which did not include a pay increase.  He asked Council to consider budgeting some of the original funds of the previous Safety Director Position into the Recreation Center funds to help with the swimming pool pump.  The suggested amount was $5,000. 

The EMS Levy needs to be voted on again in November, otherwise there will be no tax dollars for 2025.  Mr. Stecker said Council will need to decide whether they want the EMS Levy to be a 5 year levy or make it a continuing levy. 

The DEFA funding loan is set and will be for the sewer project near Turf Care. 

After 4 months in the repair shop, the new Garbage Packer is back and seems to be running well.  Law Director Stecker was consulted about approaching the Packer Company and asking for an extension of the warranty due to the months the city was without the services of the Packer. 

Auditor: Auditor Regis could not attend this meeting but did supply Council with a Statement of Cash Position with MTD Totals as of February 7, 2024. 

Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: The Park Board met on Thursday, February 1 to pass a few items for the New Year and discuss temporary appropriations.  They will meet in a few weeks to discuss and pass permanent appropriations.  Two Members may possibly be added to the Board.  Mr. Sutak hoped the media would publicize that the city is looking for sponsors to help with the expenses of the Annual 4^th of July Celebration in the Park.  Sponsor Names will be placed on a banner and displayed at the Park during the festivities. 

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:  Since Auditor Regis could not attend this meeting, a report was given to Mr. Hunker.  Mr. Hunker and the other committee members had questions about this information so a Finance Committee Meeting was scheduled for Wednesday, February 14 at 10:00 a.m.  There will be a post-audit meeting on February 8^th at 10:00 a.m.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm will meet next week with the Fire Chief regarding what funds might be available to repair the roof at the Vigilant Fire Station. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  It was discovered that the library will have a “Meet the Candidates” Night for Congressional Candidates on Monday, February 12.   Therefore, the Committee will not be moving forward with a Candidates Night at this time.  Mr. Echemann attended the benefit dinner for Tom Kelly and reported it was a great event. 

Mr. Stecker noted that the Chamber of Commerce Annual Banquet will be held on March 18 at the Recreation Center.  Tickets will soon go on sale.  Dr. Joseph Maroon will be the guest speaker.

Real Estate/Utility:  No report.

Income Tax: The Income Tax Committee met on February 1.  The meeting was designed to convey information only.  There were no decisions or recommendations. 

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, said there will be a “Meet the Candidate” session at the Martins Ferry Public Library on February 12 at 6:00 p.m.  These candidates will be vying for the office vacated by Ohio Representative Bill Johnson.  Regarding the house at 710 Elm Street, the Mayor said the city has entered into a contract with Edge Co, Inc. to demolish the structure.  Mr. Hord asked the city to check on the deteriorating conditions at 917 Virginia Street.  There were no updates on the former Staffilino Property.  There are no plans to replace the Water Superintendent at this time.  President Davis was hopeful that the next Council Meeting will be live streamed. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.     

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Neiman spoke to a citizen, living on Pearl Street, who is afraid his neighbor’s tree branches are encroaching on his property and house.  Mr. Stecker said this is a civil matter and the city cannot get involved.  Mr. Neiman was concerned about junk on the property at 418 North 5^th. Street.  The Mayor was very familiar with the property since numerous letters and fines have been accessed to the owner.  The Mayor said he will send another letter tomorrow.  The idea of “Progressive Fining” for property violations was discussed (i.e. 1^st offense, $250, 2^nd offense, $500, 3^rd offense, $1,000).  Council was asked to create an Ordinance dealing with “Progressive Fining” which would help in dealing with violations in Mayor’s Court.  President Davis referred this issue to the Ordinance Committee. 

The issue of the pool pump was referred to the Finance Committee. 

Mrs. Armstrong made a motion to place the EMS levy on the ballot as a 5 year renewal levy.  Mr. Schramm seconded the motion.  A roll call vote was heard with Armstrong, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes.  The motion carried. 

Mr. Echemann noted that Council has reviewed the 2006 Annexation Road Agreement between the City and the School District. 

Mr. Hunker motioned and Rev. Agnew seconded that Council approve the January Financial Reports.  A roll call vote was heard with Hunker, Echemann, Armstrong, Neiman, Agnew and Schramm, voting yes.  The motion carried. 

Mr. Echemann motioned and Mr. Hunker seconded to approve the bills paid as evidenced by the check register received by Council.  A roll call vote was heard with Echemann, Armstrong, Neiman, Agnew, Schramm, and Hunker voting yes.  The motion carried.  

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion carried.  

The Mayor will check with the Belmont County Auditor’s Office regarding the process to begin foreclosure procedures on the property at 418 North 5^th Street.  The property taxes have not been paid for a couple of years.  Mr. Sutak said this will not go through the Land Bank since there is no building on the site. 

             Mr. Echemann motioned and Rev. Agnew seconded to excuse Mr. Rodgers from tonight’s meeting.  After an affirmative voice vote, the motion carried. 

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Neiman.  After an affirmative voice vote, the motion carried and the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be held on Wednesday, February 21, 2024 at 6:00 p.m. in Council Chambers. 

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Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

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