The Martins Ferry City Council met in Regular Session on Wednesday, July 7, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Before this meeting, a budget hearing was held for the Public at 5:30 p.m. No one voiced any concerns at this meeting.
Minutes: Minutes of the June 16, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies was notified by the Police Department just before the meeting that the house at 415 Center Street was collapsing. He consulted with Attorney Stecker and Council regarding the legal ramification of the city tearing this house down. It poses imminent danger to the public. The woman that owns the house is not capable of making decisions. The back taxes on the property amounts to about $25,000 and the city will never recoup the cost of the demolition. The Mayor stated this is a very serious issue. If the City tears down the property, the City assumes responsibility for it. Council discussed this matter for 14 minutes.
Since last year, 1100 meters have been replaced and now 1442 more meters have died. Since all the meters are 10 years old, the Mayor would like to buy 2500 meters which would upgrade the rest of the meter system. He estimates the total cost at $600,000. Eastern Ohio Regional Wastewater Authority (EORWA) is giving the City until the end of September to replace all the meters that have failed. It is hoped that EORWA’s Board will give the city time to install the new meters and won’t penalize customers for estimated readings due to meter failures. The total cost includes the meters and a tower that will sit on one of the water tanks and transmit the monthly readings directly to the Utility Office. This will save on labor and equipment costs. The Water Capital Project Fund can be used for some of the cost of the meters. Since the water debt will soon be reduced for the Water Plant amount, the Mayor asked Council to consider rolling the water debt amount of $5.59 from each water bill into the Capital Project Fund. Water customers will see no difference in their bill and this would help towards the cost of new meters.
The Celebration in the Park on July 5 went well. There was music, food and several vendors. A 14 minutes fireworks display ended the evening. The Mayor thanked Council for their input and support for the project. One of the Food Vendors, Ideal Provisions, has offered to pay for a free swim and free entertainment on August 23.
Work at the cemetery is falling behind because of a lack of personnel.
The Mayor requested an Executive Session at the end of the meeting to discuss personnel.
Service Director: Mr. Sutak reported that a purchase order is needed to buy 325 water meters at an estimated cost of $59,475. The fund has the money in it, but the line item does not. Until a meeting can be held to make appropriation changes, Mr. Sutak asked Council to approve the purchase order from Ferguson Water Works. It takes approximately 3 weeks for the meters to arrive.
Director Sutak asked Council to approve an $8,000 Purchase Order for an emergency purchase by the Water Department from Toma Technology Inc.
The budget looks good and Mr. Sutak will take it to the County for review.
It was recently brought to Mr. Sutak’s attention that the city did not apply for the Service Water NDPES (National Pollutant Discharge Elimination System) Permit. The difficult application was completed and the permit fee has been sent. The city is now active with a NDPES Permit. Mr. Sutak has also been working on an MS4 (Municipal Separate Storm Sewer System) Permit and a Total Storm Water Plan.
Mr. Regis asked about the sewer problem on Madison and Pearl Streets. The Mayor explained how the water flows and drains in this section of the city. To help alleviate some of the problems, the city is keeping the sewer drains clean and the catch basins open. Mr. Sutak has met with the city’s engineer to discuss securing a GIS Mapping of the city’s storm sewers. Funding will be sought for this project.
Safety Director: Director Regis passed out pictures of the new EMS Squad that will be delivered on Monday, August 9. Fire Chief Tom Kelly has submitted a quote for a new generator for the Liberty Fire Station. This station is also used as a cooling station. This purchase will be discussed with the Finance and Safety Committees. Director Regis commended the Mayor and Administration for organizing the celebration and fireworks display on July 5.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: While Auditor Randall is recuperating, Mr. Regis will meet with Trish Headley, Assistant Auditor to review financial issues. He will then schedule a Finance Committee meeting.
Street: No report.
Ordinance: Mr. Shrodes said he has received some additional information to update the Organizational Chart. He will contact committee members and set a date for the next meeting.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes scheduled a Service Committee Meeting for July 19 at 5:30 p.m. in Council Chambers.
Cemetery: Mr. Burns read an article regarding possible Cemetery Grant Funding from the July 4, 2021 issue of The Times Leader. This article and a report from Mr. Burns was given to the clerk and included with these minutes.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, a member of the Concerned Ohio River Residents, spoke about the Austin Masters Facility in Martins Ferry. This facility recycles gas and oil waste and ships the radioactive materials to landfills. Ms. Reed is concerned with the safety practices of this company and worries the city’s water supply may be getting contaminated. President Davis said the Water Department Superintendent is aware of these concerns and monitors the water supply very carefully. She stated Martins Ferry was one of the first cities in Ohio to have a Water Protection Program. Mr. Shrodes invited Ms. Reed to attend the July 19 Service Committee Meeting where this issue will be discussed.
Richard Hord, 915 Virginia Street, commented that the Grand Opening Celebration of East Ohio Regional Hospital went well and hopes the hospital re-opening will be a positive impact on the city. He felt the Strawberry Festival was a very successful event for the city. Council and the Administration were thanked for supporting Library Funding. Mr. Hord inquired about having a Town Hall Meeting with the Belmont County Commissioners on either August 10, August 12 or August 24 at 6:00 p.m. Council was receptive to the idea and Mr. Jim Howard will check to see if the Recreation Center is available on one of these dates. Mr. Hord was told that Auditor Randall is doing well and is in daily contact with the office.
Tom Burns, Council-at-Large Member, 411 Grant Avenue, met with Lesley Link on June 28 to observe the slippage and drainage problems behind her home and the rest of the homes on that side of Colerain Pike. He believes something needs to be done to alleviate this problem. Mr. Burns submitted a report and pictures of this problem which will be filed with the minutes.
Ordinances and Resolutions:
A motion was made by Mr. Regis and seconded by Mr. Schramm to amend the current Resolution regarding the Budget. In the first paragraph it states “Mayor” and should be changed to say “Auditor”. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
A Resolution Adopting a Budget For The City of Martins Ferry For The Fiscal Year Beginning January 1, 2022 and Declaring an Emergency.
This Resolution was given a second reading. Mr. Regis made motion to suspend the rules. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Schramm made a motion that Council pass the Resolution as read. Motion was seconded by Mr. Hunker. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
A Resolution Authorizing The Filing Of The FY 2021 Belmont County Community Housing Impact And Preservation Program Application To The State Of Ohio, Office Of Community Development.
This Resolution was given a second reading. Mr. Shrodes made a motion to suspend the rules. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Mr. Hunker made a motion to pass the Resolution as read. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Resolution was declared passed.
A Resolution Authorizing The Purchase And Use Of An Employee Dishonesty And Faithful Performance Policy.
This Resolution was given a second reading. Mr. Regis made a motion to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Schramm made a motion to pass the Resolution as read. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
An Ordinance Awarding COVID Hazard Pay to City Employees.
This Ordinance was given a second reading. Mr. Shrodes made a motion to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Motion was made by Mr. Shrodes to pass the Ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions in the Police Department.
This Ordinance was given a second reading. Mr. Rodgers made a motion to suspend the rules. Mr. Shrodes seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Hunker to pass the Ordinance as read. Motion was seconded by Mr. Schramm. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Ordinance was declared passed.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to appropriate $35,000 from the General Fund for the demolition of the house at 415 Center Street with options to include the demolition being performed by the City. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
Mr. Rodgers made a motion that Council approve the purchase order of $8,000 for Toma Technology Inc. Motion was seconded Mr. Hunker. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Regis made a motion to appropriate $16,000 to Ferguson Water Works from Water Capital Improvement Projects to the Water Supply Line Item for 325 water meters. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
The Mayor informed Council that the City Administration is negotiating a lease with a Gas and Oil Company for 14 acres in the Crawford Heights area. Motion was made by Mr. Regis to authorize the City Administration to take bids for a lease of 14 acres in Crawford Heights from Gas and Oil Companies. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
The Mayor stated the Mr. Ney was changed from full-time Dispatcher to full-time Police Officer. The full-time Police Officer positions and the full-time Dispatcher positions are all filled. Chief McFarland is looking for some part-time Officers and Dispatchers to alleviate the overtime.
The Mayor asked Council to go into Executive Session to discuss Personnel. Mr. Shrodes made a motion to enter into Executive Session under 121-22, G1. for Personnel. Ohio Revised Code 121-22, G1. reads: Hold an Executive Session for the employment dismissal, discipline, promotion, demotion, compensation of a public employee or an official where the investigation of charges or complaints against a public official, employee, licensee or regulated individual unless the public employee, official, licensee or regulated individual requests a public hearing. Motion was seconded by Mr. Schramm. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Rodgers made a motion to go out of Executive Session. Mr. Burn seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, June 16, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Tom Burns and Jack Regis, Council at Large Members. Jim Schramm, Council at Large Member, informed President Davis he could not attend this meeting because he would be out of town. Rick Rodgers, Fourth Ward Council Member, notified President Davis that he had a death in the family and would be unable to attend the meeting.
Minutes: Minutes of the June 2, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
As previously discussed, Council agreed to change the order of business for the meetings in June so Legislation could be addressed first. Since Mrs. Armstrong needs to leave at 6:30 p.m., this allows her to be present for the reading of legislation. President Davis announced that since only 5 Council members were present, the rules could not be suspended. Council, by majority, can drop the 72 hour rule, and the legislation can be read.
Ordinances and Resolutions:
A Resolution Authorizing The Filing Of The FY 2021 Belmont County Community Housing Impact And Preservation Program Application To The State Of Ohio, Office Of Community Development.
This Resolution was given a first reading. This Resolution will go to a second reading.
A Resolution Authorizing The Purchase And Use Of An Employee Dishonesty And Faithful Performance Policy.
This Resolution was given a first reading. This Resolution will go to a second reading.
Mr. Regis made a motion to suspend the 72 hour rule. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong and Burns voting yes. Motion carried and the Ordinance was read.
An Ordinance Awarding COVID Hazard Pay to City Employees.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Mr. Shrodes made a motion to suspend the 72 hour rule. Motion was seconded by Mr. Hunker. A roll call vote was heard with Shrodes, Armstrong, Burns, Regis and Hunker voting yes. Motion carried and the Ordinance was read.
An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions in the Police Department.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Mr. Regis made a motion to waive the 72 hour rule. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong and Burns voting yes. Motion carried and the Resolution was read.
A Resolution Adopting a Budget For The City of Martins Ferry For The Fiscal Year Beginning January 1, 2022 and Declaring an Emergency.
This Resolution was given a first reading. This Resolution will go to a second reading.
Reports of Officers of the City:
Mayor: Mayor Davies said the water line replacement projects are finished. Workers are busy keeping the grass cut in 2 cemeteries, the Parks and 55 lots around the city.
The Strawberry Festival will be held on Saturday, June 26, 12:00 noon – 10 p.m.
Invitations have been sent to Council for the Official Ribbon Cutting Ceremony at East Ohio Regional Hospital on Monday, June 21, 11:30 a.m. – 3:00 p.m. Music, games, food and inflatable rides for the kids will be available. Governor DeWine will be present.
The Chamber of Commerce is unable to host a Fireworks Display this year. The Administration is trying to secure a date and funding to have a display. If plans fall through for a fireworks display, the Mayor would like to have a 4th of July celebration with music and food vendors in the City Park. Several sponsors have committed funds for this event. The Mayor asked Council to appropriate $2,000 toward this event if it is held.
The city pool is closed due to a broken starter. The repairs will cost $1,500-$3,000. The part should arrive within 3 – 7 days. The Mayor is concerned with the management of the Recreation Center. He read a letter that was sent to the Park District regarding the possibility of terminating the lease agreement between the city and the Park District. A new lease agreement would allow the Park District to manage the pool and concession stands. The city would then assume responsibility for the management and maintenance of the Recreation Center, city parks and ball fields. The Mayor asked Council for permission to write a new lease stating the city will assume management of the city’s recreation facilities and allow the Park District to manage the swimming pool and concession stands.
Service Director: Mr. Sutak will consult with the Mayor and Law Director and write a new policy regarding the cost of water shut-offs and restoration of water services. Sewer and building permit rates will also be addressed. An Ordinance will be written listing the rates for these services.
Council was asked to review the Budget. Mr. Sutak proposed having a Public Hearing for the Budget on July 7 at 5:30 p.m. The Budget needs sent to the County by July 20.
Mayor Davies gave an update on the request to purchase property, owned by the city, adjacent to the Draft Co. Building. The gentleman that made the request does not own the former Draft Co. Building but is looking to purchase it. Councilman Shrodes said he would like to put this request on hold.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will schedule a Public Hearing on Wednesday, July 7, at 5:30 p.m. President Davis said she spoke to Mr. Stecker before the meeting regarding the 2 bonus Hazard Pays and the Police Department part-time employee pay increase. These items have already been acted upon and the ordinances presented tonight are to back-up the actions taken at the last meeting. Mr. Stecker said these adjustments can be paid out before the Ordinance is acted upon.
Street: No report.
Ordinance: The Ordinance Committee met on June 15, 2021. They are in the process of updating the Organizational Chart for the city.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns met a woman, traveling through the area, who said she loved Martins Ferry and the beautiful well-kept Riverview cemetery.
Public Relations: No report.
Real Estate/Utility: Mr. Hunker asked Mr. Sutak to notify the Utility Committee when the rate structure is written regarding the city utility services. The Committee would like to review it before the Ordinance is written.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, commented that East Ohio Regional Hospital has received the Reemerging Business Excellence Award by the Eastern Ohio Development Alliance. He wondered why city officials were not at the ceremony. The Mayor wasn’t concerned about the oversite because the main objective was to get the hospital reopened. Mr. Hord asked about the financial impact the hospital reopening had on the city. The Mayor said to date, the income tax collect is $47, 167. The city will get 25% of this revenue. Mr. Hord was at the Belmont County Commissioners Meeting and learned that they are taking bids to construct a retaining wall on Colerain Pike. Regarding Auditor Randall’s condition, Mr. Hord was told she is feeling better and stronger every day!
Leslie Link, 1033 Colerain Pike, addressed Council regarding water run-off on her property. She has lost the use of a large percentage of her property because of this water problem. She submitted pictures of the property to Council. This problem is now affecting all the properties along the run-off. She has talked to the city’s Service Directors about this problem for the past 5 years. Mr. Sutak has had the city’s engineering company look at the property. Mayor Davies will check with the Corp of Engineers to see if a temporary fix can be done to secure the bank and allow the water to run through. Mr. Sutak is looking into grant funding for this project.
Jeremy Shrodes, 1305 North 7th. Street, is having issues with weeds and rodents at the house next door to his property. The address is 1307 North 7th Street where Councilman Rick Rodgers receives his mail. Mr. Rodgers has been fined and called into Court several times. The house does not have running water and is not owned by Mr. Rodgers. Mr. Hunker suggested that the City should be dealing directly with the actual owner of the property about these matters. Mr. Stecker stated that the house can be marked “Uninhabitable” until the conditions are remedied. The Law Director further clarified that a person is allowed to enter the facility but not spend the night. The Mayor directed Chief McFarland to post an “Uninhabitable Sign” on the property at 1307 North 7th Street and asked the police to make sure no one spends the night at the house. City workers will also cut the grass and the cost of labor will be added to the homeowner’s taxes.
Miscellaneous Business:
Mr. Burns asked when the house at 913 Jefferson Street will be torn down. A woman bought the house next to this property and wanted to know the date of demolition. Mr. Sutak will call Bel-O-Mar and ask if a date has been set.
Mayor Davies spoke with Christopher Dean who owns the property at 1056 Broadway Street regarding the demolition of the property. Mr. Dean now states he has an interested buyer for the property. The city will send another summons for dilapidated property and if Mr. Dean does not show up for court, a bench warrant will be issued.
The Mayor asked Council for permission to get bids for logging on Memorial Park Road next to Riverview Cemetery. If this property is logged, 5 additional acres could be made available to extend the cemetery.
Mr. Regis made a motion that Council allow the Mayor to meet with the Law Director to compose a lease with the Park Board, with the changes indicated by the letter that the Mayor submitted to the Park District. Motion seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes and Burns voting yes. Motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to excuse Mr. Rodgers and Mr. Schramm from tonight’s meeting. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Mr. Hunker, Mr. Shrodes, Mr. Burns and Mr. Regis voting yes. Motion carried.
Mr. Regis made a motion and Mr. Shrodes seconded to appropriate $2,000 from General Fund to use for the 4th of July celebration in the Park. A roll call vote was heard with Regis, Hunker, Shrodes and Burns voting yes. Motion carried.
Mr. Burns made a motion that Council allow the Mayor to investigate logging on Memorial Park Road. Motion was seconded by Mr. Regis. A roll call vote was heard with Burns, Regis, Hunker and Shrodes voting yes. Motion carried.
Mr. Shrodes made a motion to tabled discussion of the sale of property near the former Draft Co. Building. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Burns, Regis and Hunker voting yes. Motion carried.
Mr. Shrodes mentioned he has had several complaints regarding the loud noise created by a Recycling Truck making pick-ups, between 3 a.m.-4 a.m., near the Dollar Tree Store. The Mayor said he is aware of this situation and will take care of it. Mr. Sutak said he will send a certified letter to the Recycling Company and propose pick-ups be made a little later in the day so the neighbors would not be disturbed by the noise.
Mr. Shrodes reminded everyone that with the warmer weather to please take extra precaution to bag trash properly so sanitation workers don’t have to deal with bugs and maggots.
Mr. Regis mentioned the alley behind his house is full of poison ivy. He worried about the sanitation workers picking up the trash. Mr. Sutak said he will try and arrange to have the area brush hogged.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, June 2, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the May 19, 2021 Council Meeting were approved as written.
Correspondence: Council received a letter from Columbia Gas of Ohio informing the Mayor and President of Council that Columbia Gas of Ohio will file an application at the end of June with the Public Utilities Commission of Ohio to increase Columbia’s base distribution rates and to implement an alternative rate plan. President Davis will scan the document received and send to all Council Members with the rates. She will give the document to the Mayor Office to make public for citizens to view.
As discussed at the last meeting, Council agreed to change the order of business for the meetings in June so Legislation could be addressed first. This would insure not only a quorum but to allow Mrs. Armstrong to be present for the reading of legislation since she needs to leave the June meetings at 6:30 p.m.
Ordinances and Resolutions:
An Ordinance Directing The Allocation of 4% of Net Income Tax Revenue Received To The Street Department Capital Projects Fund Beginning January 1, 2022.
Motion was made by Mr. Rodgers to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Authorizing The Auditor To Establish The Street Department Capital Projects Fund.
Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Hunker to pass the ordinance as read. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Directing The Allocation of 10% of Net Fine Revenue Generated By The Police Department to the Police Department Capital Projects Fund Beginning July 1, 2021.
Motion was made by Mr. Schramm to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried. Motion was made by Mr. Burns to pass the ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Regarding Dogs in City Parks.
Motion was made by Mr. Shrodes to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Motion was made by Mr. Regis to pass the ordinance as read. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Authorizing Auditor to Establish the EMS Levy Fund.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mr. Regis. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
A Resolution Authorizing City Service Director To Apply For, Accept, and Enter Into A Water Supply Revolving Loan Account (WSRLA) Agreement on Behalf Of The City Of Martins Ferry For Construction Of Water Facilities; And Designating A Dedicated Repayment Source For The Loan.
Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
Reports of Officers of the City:
Mayor: Mayor Davies commended the Martins Ferry Police Department and all the safety forces involved in the quick response to the shooting on Washington Street on Memorial Day.
Council was reminded that the city cuts grass in Riverview Cemetery, Walnut Grove Cemetery, the ball fields, the city park and on 51 lots that do not belong to the city. City employees are keeping up as best as they can. The Code Administrator is out daily fining people for high grass.
Water lines have been replaced in North Lawn. Crews should finish replacing the water line in Hillendale next week. The water line replacement project in the Sunset Heights area should be finished this week. These water lines have incurred multiple breaks over the past few years. It is hoped that by replacing these problem lines, employee overtime can be avoided.
A new pump and motor has been purchased for the city swimming pool. As soon as other plumbing supplies are received and installed, the pool will be ready for the summer season. It will be up to the Park District on when the pool will be opened.
City Administration has met with local and state officials regarding funding for a trunk water line that would run from Tiltonsville to Shadyside and possibly to Powhatan and Wheeling, WV. When meeting with Mr. Herron, Wheeling City Manager, he mentioned that Wheeling also supplies water to Pennsylvania. This project could possibly be a 3 state project and would ensure that no city or town tying into this line would run out of water.
The Street Sweeper was repaired and is now operational. The Sewer Truck is broke and is being fixed. The Mayor is very dissatisfied with the company the sewer truck was purchased from and will not deal with them again.
The Demolition of three properties has been slowed due to paperwork. As soon as all the necessary paperwork has been filed, the Mayor will demolish these structures using his own equipment.
The Mayor asked Council for permission to schedule activities in the Park every weekend during the summer, except of course for those weekends already reserved by organizations. Funding is being sought to repair the Park’s Amphitheater and to update the Park.
Service Director: Mr. Sutak reported that workers cut the grass and trimmed the City Park and it looks very nice. The bucket truck will be used to trim some of the trees in the Park. The Fountain area needs cleaned. It is hoped that a group would undertake the Fountain area as a service project and plant flowers around it. The Walnut Grove Cemetery has also been cut and trimmed. Some trees need pruned there also.
An application, for funding a direct water line to the hospital and business district, is almost ready to be submitted.
State Route 7 has been cut and trimmed. Mr. Sutak will try and get ODOT to use a brush hog and trim up near the fence.
Mr. Schramm asked to Mr. Sutak to check on property owned by Mr. Bozo on the 6th Street Extension. There is a tree growing from the foundation and it is blocking the sidewalk.
Auditor: Auditor Randall distributed the May Financials to Council Members. Regarding recent questions about the income tax, the Auditor directed Council to the Revenue Report that clearly shows the Income Tax collected under each fund. According to the State of Ohio, the city has the authority to spend up to $50,000 without Council’s approval. The Auditor is aware of the appropriations and budgets and tries to stay within these bounds, but sometimes expenditures arise and they go over appropriations. She will need approval of Council for payment for 3 items: an armature, a golf cart and a bill for $29,060 to rebuild a high service pump for the water department. She reminded the Administration of the need for purchase orders.
Safety Director: Director Regis apologized for missing the last 2 meetings. The new ambulance will be arriving by the end of July. Betty Zane Days will be held on Wednesday, August 4-Saturday, August 7. The Fire Department seeks permission from Council to use the Park from August 1-8 to give them enough time to prepare, set up, and clean the Park after Saturday night. Director Regis witnessed the shooting on Washington Street on Memorial Day. He highly praised the city’s safety forces on their professionalism in their response to secure the scene, apprehend the suspect, and rendered aid to the victim before EMS arrived.
Law Director: No report.
Police Department: Chief McFarland echoed the sentiments of the Mayor and Safety Director regarding his department’s response to the shooting on Memorial Day. He thanked Mr. Shrodes for coordinating the volunteers who placed flags on veteran’s graves. The Chief reported that a full-time dispatcher position is open and there are no part-time dispatchers trained to move into this position. He would like to see the wage increased for part-time police department employees. The Mayor asked the Chief to consider an amount that he would like to see paid to part-time employees, and bring it to the next meeting.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will schedule a meeting after the Auditor receives notices of Liability Insurance costs and Health Insurance costs for employees.
Street: Mr. Rodgers thanked Council Members for passing the Ordinance Allocating 4% of Net Income Tax Revenue to the Street Department Capital Projects Fund.
Ordinance: Mr. Shrodes scheduled an Ordinance Meeting for Tuesday, June 15 at 5:30 p.m. to review the city’s table of organization.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns thanked everyone involved in keeping the cemetery looking nice.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked if another bank or business has shown interested in the buildings formerly occupied by PNC Bank and Dollar General. The Mayor said nothing definite but there has been some interest in all the downtown area buildings. Mr. Hord also inquired if any recognition was being planned for 4 recently retired businessmen who have contributed to the city. Nothing yet has been planned. The Mayor was asked what he would like to accomplish before the end of the year. Top priorities are: More business in the downtown area, more activities in the city park, and secure funding to upgrade the infrastructure. Mr. Hord asked when the Curley Residence might be torn down. Mr. Sutak said that house is on the list to be torn down and Bel-O-Mar is submitting bids for demolition of this structure.
Thomas Burns, 411 Grant Avenue, thanked Chief McFarlan, Mayor Davies, Mr. Stecker and Belmont County Judge Chris Berhalter for removing the vicious dog that bit and mauled his wife. He said that Martins Ferry has an excellent Police Force and he appreciates everything they do.
Miscellaneous Business:
Mr. Shrodes thanked Mayor Davies, Mr. Sutak and all the employees for keeping the cemetery trimmed and looking nice. Also, he thanked all who came out to put flags on the Veterans Graves.
For the past year and a half, city employees have done an outstanding job with the COVID-19 problems and restrictions. He would like to show these employees appreciation for their hard work during the Pandemic. Therefore, Mr. Shrodes made a motion to allocate $500 from the COVID Money to each currently employed, full-time, permanent employee who worked during the COVID Pandemic in the year 2020. This is a bonus for hazard duty. Motion was seconded by Mr. Schramm. After a 10 minute discussion, a roll call vote was heard with Shrodes, Burns, Schramm, Regis, and Hunker voting yes. Mr. Rodgers abstained. The motion carried by a majority.
Mr. Rodgers made a motion to raise the wage of Part-Time Police Department Employees to $16.50 an hour. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried.
Mr. Shrodes motioned to authorize the Mayor to utilize the City Park for functions as he sees fits this summer. Exclusions include June 13, June 19 and August 1-8. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Rodgers, Burns, Schramm, Regis, and Hunker voting yes. Motion was declared passed.
Mr. Rodgers made a motion Council approve the expenditures as submitted by the Auditor for the Swimming Pool Pump, the Golf Cart and the high service pump for the Water Department. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried and the purchases were approved by Council.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Shrodes made the motion to excuse Mrs. Armstrong retroactively from the May 19, 2021 Council Meeting. Mr. Rodgers seconded the motion. After an affirmative voice vote, the motion passed.
Now that the Pandemic is ending, Mr. Burns would like to schedule a ceremony to dedicate the Veteran Banners. A pamphlet will be available listing a story on each Veteran.
Mr. Rodgers reported that 3 new flags for the Cemetery are at Jim Nicholson’s office. He reported that the funeral flowers, sent by the city, for the father of former Mayor Krajnyak, were gorgeous. Also, Mr. Rodgers received a call from Ken Bonnell saying his grandparents grave stone in Riverview Cemetery is off its base. Mr. Bonnell was told by a person in the Utility Office that it was the city’s responsibility to repair the stone. Mr. Sutak noted that only stones displaced due to ground movement are the City’s responsibility. The Mayor said many stones need attention and he hopes crews can get to this in the near future.
Mr. Hunker asked if any progress has been made on the South Zane Highway regarding the poor paving job done by the contractor. This job was arranged by Bridgeport’s Engineer and the work was done by a contractor from Wellsburg, WV. The Mayor directs all calls received about this stretch of highway to the Engineer and Contractor.
Mr. Regis aired his concerns about the management of the Recreation Center and Parks. The Mayor said a meeting was held with 3 Park Board Members last week. They discussed the lack of personnel to take care of these properties. The Mayor asked the Park Board to relinquish control of the Recreation Center, the city Park, the cemetery, and the ball fields to the City. The Park District would only be responsible for running the swimming pool and concessions. The Park Board is meeting on June 3 to consider future plans. The Mayor would like to attend this meeting, and hopefully Mr. Burns and Mr. Schramm can also attend.
Mr. Rodgers made a motion to allocate $250 from the COVID-19 Relief money to each currently employed, part time, permanent personnel, who worked during the COVID Pandemic in the year 2020. This will be considered as compensation for hazard duty. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried.
Mr. Rodgers moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, May 19, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Absent: Suzanne Armstrong, Third Ward Council Member and Rick Rodgers, Fourth Ward Council Member. Mrs. Armstrong informed President Davis that she was unable to attend the meeting. President Davis reminded Council that if Mr. Rodgers did not show, the rules cannot be suspended and no legislation can be acted upon. (Mr. Rodgers did arrive a few minutes after the meeting started.)
Minutes: Minutes of the May 5, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Valves and a pump have been replaced at the Water Works and the plant is in great shape. Two water lines, that have had multiple breaks in the last year, are currently being replaced. One is in the Hillendale area and should be finished next week. The second line, in North Lawn, has been contracted out and should be finished by the end of the week. These two replacement lines should alleviate the need for repairs thus cutting down on the overtime labor costs. One more problem water line, in Sunset Heights, is scheduled for replacement before the end of the year.
Crews are mowing the cemetery and 35 lots in town. The Mayor explained the city cuts many lots, not owned by the city, as a curtesy to the citizens. The city is not responsible to maintain these lots.
Line painting has started on Broadway Street and crews will continue to work their way through town.
A golf cart has been purchased for use by the Parking Enforcement Officer and Coder Administrator.
The Mayor and Service Director met with the County Commissioners about running a trunk water line from Yorkville to Shadyside, with all the cities in between tying into it. This line could ensure that no town along the line would be without water should they incur a major water break. This is about a 30 million dollar project and funding is being sought from local, state and federal agencies.
On Wednesday, May 26, flags will be placed on Veterans graves at Riverview Cemetery and Walnut Grove Cemetery for Memorial Day. Anyone willing to help can meet at the top of Riverview Cemetery at 11:00 a.m.
The owner of Rose Café has returned the necessary paperwork for the city to demolition the building. Mr. Stecker is finalizing the rest of the details. He will draft a letter to the County Auditor to release all the back liens before the city tears the structure down.
The father of former Mayor Krajnyak passed away last week. The city will send a card and flowers to the family.
The Mayor reported that the water plant debt will be paid off at the end of the year. This debt is being paid by a $.59 surcharge on all customer’s monthly bills. Instead of reducing monthly bills by this minimal amount, he asked Council to consider putting this money into a capital outlay fund so the city can start replacing water lines.
Mr. Regis asked for an update on the swimming pool pump. The Mayor said they are looking for a new one and it may cost around $8,000 if one can be found. Mr. Regis will send the Mayor the name of a vendor in Pennsylvania who may be able to secure one.
Service Director: Mr. Sutak met with Omega about different grants and funding. He also participated in a ZOOM Meeting to understand how the American Rescue Care Relief Money can be used.
It is hoped that the funding for the trunk water line from Yorkville to Shadyside can come from the EDA (Economic Development Administration). The City of Wheeling may also be interested in tying into this line. This line would be an incentive for the proposed Cracker Plant in Dilles Bottom. Funding is still being sought for a direct water line to the hospital.
Mr. Sutak asked Council to approve two ordinances to authorize the filing of a Natureworks Application for the city park and one for the ballfield in Hillendale. This funding could possibly be used for new lighting, resurfacing the basketball court, fencing, and other upgrades to the park. The city would be required to match 25% of this grant. The Water Department has opened up the water fountain in the Park for the season. Some of this Natureworks grant may be used to make improvement to the fountain.
Mr. Sutak is working with Bel-O-Mar on a Neighborhood Revitalization Application to receive funding to finance the upgrade of the amphitheater and lighting in the City Park.
Dan Brown, owner of the old DraftCo Building on South 4th Street, would like to purchase a portion of the railroad property behind the building owned by the city. It will cost approximately $1,000 to survey this property. Mr. Sutak asked Council to consider setting a price for this property. Mr. Stecker said the city can set a minimum bid for the property. Reasonable criteria can be stipulated in the sale of the property. Mr. Rodgers was concerned about the use and appearance of the property. The Mayor said he would speak to Mr. Brown and find out his intent for the property and report back to Council.
Personnel from the Water Department will be replacing old analog meters. If the meters aren’t replaced, Eastern Ohio Regional Wastewater Authority (EORWA) will begin charging those customers whose meters register an “E” (for estimated) approximately $11 more on their bill. EORWA has given the city 90 days to replace the meters before they begin charging customers the additional fee.
Safety Director: No report.
Auditor: A cash statement, as of May 19, was distributed. Auditor Randall said there is COVID money left from last year and can be used until September 30 for COVID purposes. One restriction is that if the city is going to allow employees to use this money for COVID sick leave instead of using their own sick leave, Council must make a motion to permit this spending up to 80 additional hours.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard thanked the Mayor for quickly working on problems of the Park District. Mr. Sutak told Mr. Howard he would check with Deluxe Doors to see when the new doors for the Recreation Center will be delivered.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reported the committee met on Thursday, May 13 at 5:30 p.m. Insurance rates were unavailable to review at that time. The Committee discussed the need to generate income for the General Fund and the hiring of a new police officer. Minutes of this meeting will be included with Council Minutes.
The Mayor added that the gentleman being considered for new police officer position is currently a police dispatcher and is training two new dispatchers. After he finishes training the new dispatchers, he will be then be recommended for the police officer position.
Street: The Street Committee met with the Finance and Audit Committee on Thursday, May 13. The Street Committee recommends, beginning in the Year 2022, that 4% of the Income Tax Money be put in a line item designated for street paving.
Ordinance: Two ordinances will be presented later in the meeting for consideration.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes praised the water department staff for the immaculate condition of the water plant. He referred to it as a “Showpiece”.
Cemetery: No report.
Public Relations: The Chamber of Commerce is not financially able to sponsor the Fourth of July Fireworks this year. It is hoped that another entity would be able to assume this responsibility.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, thank the Mayor for supporting the maintaining of funds for the library through the State of Ohio. He also asked if the Fracking Barge was still being considered. The Mayor said permits were being sought to put it in. In regards to striping South Broadway and Etna Streets, the Mayor said this was done today and they are waiting to borrow an arrow template to finish the job. PNC Bank will be closing on Friday and Mr. Hord asked if any other bank or business expressed interest in the building. The Mayor said several banks may be interested in the site.
Ordinances and Resolutions:
Mr. Regis made a motion to suspend the 72 Hour Rule for both pieces of legislation regarding the Natureworks applications. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and the 72 Hour Rule was waived.
An Ordinance Authorizing the Filing of a Natureworks Application for the City Park.
An Ordinance Authorizing the Filing of a Natureworks Application for the Hillendale Ballfield.
Motion was made by Mr. Hunker to suspend the rules. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Schramm and Regis voting yes. The motion carried and the rules were suspended. Mr. Regis made a motion to pass both ordinances as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and both ordinances were declared passed.
Miscellaneous Business:
The Mayor reported that a man would like to do some logging on city property. If Council approved, funds generated from this project would go into the General Fund. The property is on Memorial Park Road. Concerns were aired about the bidding process and how the property would be left after the logging. If Council is interested in this project, the Mayor could also show the man the wooded area of the cemetery.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
President Davis relayed concerns from Mrs. Armstrong about the meetings in June. She has conflicts with both dates. She is able to come to the June meetings but would need to leave early. Council agreed to change the order of the June meetings so Mrs. Armstrong could be present for any legislation needed to be read. The meetings will still be on June 2 and June 16 beginning at 6:00 p.m.
Mr. Shrodes noted the Lions Club planted flowers around town and in front of the city building. They have ordered hanging baskets for the downtown area and city workers will use the bucket truck to place the baskets on poles. Ferry Hardware is donating a sprayer so the baskets can be watered every day.
Mr. Shrodes made a motion that the City does not give permission for an additional 80 hours of employee sick leave to be covered by COVID money. Mr. Schramm seconded the motion. A roll call vote was heard with Shrodes, Rodgers, Burns, Schramm, Regis, and Hunker voting yes. The motion carried.
Mr. Stecker will prepare a Resolution to set up a new fund for paving and resurfacing streets within the city. Four percent of the city’s income tax money will be placed in this fund.
Mr. Rodgers apologized for being late to the meeting.
Mr. Schramm moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned at 6:39 p.m. with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, May 5, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Councilman Rodgers reserved his right to vote.
Minutes: Minutes of the April 21, 2021 Council Meeting were approved as written.
Correspondence: Correspondence was received from the Department of Commerce, Division of Liquor Control, regarding Council’s right to object to the renewal of any alcoholic beverage license and request a hearing. Permits to sell alcoholic beverages in Martins Ferry will expire on July 1, 2021. It is the responsibility of every permit holder to file a renewal application. Chief McFarland said there were no issues with any establishments that sold alcoholic beverages in the city.
Reports of Officers of the City:
Mayor: Mayor Davies reported city employees have been working on the wiring in the basement of the city building to try and get it better organized.
The new tractor for the cemetery cost $11,800. At the last meeting, Council approved taking $10,000 from the Permanent Improvement Fund to pay for the tractor. The remaining $1,800 was taken from the Street Department Fund since the tractor is also used for cutting grass on Route 7 and other properties in town. Crews are doing their best to cut the grass in the cemetery but with recent heavy rainfall, the grass is growing faster than it can be cut. This week a sewer was capped and concreted over on Zane Highway and it will be covered with dirt on Friday.
The Mayor informed Council that a new warehouse business has recently opened in the city along with several other smaller businesses.
A gentleman, in partnership with the James C. Dawes Welding Company, wants to lease the building just north of the company and place a 1,000 gallon propane tank in the back for filling smaller propane cylinders. The Mayor checked with Mr. Stecker regarding Zoning for this property and was told this is a permitted use.
As soon as the weather is warmer, city employees will begin replacing water lines from North Ridge Drive to Highland Road in Hillendale. There have been multiple water breaks in this area and this replacement project will alleviate the problems.
Mrs. Armstrong reported the railroad ties near Nickles Bakery on Route 7 South are deteriorating. Mayor Davies said he would contact the Railroad Company and report the problem.
Service Director: Mr. Sutak could not attend tonight’s Council Meeting because he was participating in a ZOOM Meeting with Bel-O-Mar.
Safety Director: No report.
Auditor: Auditor Randall passed out the end of the month reports for April, 2021.
Law Director: No report.
Police Department: Chief McFarland reported a full-time Dispatcher came in contact with someone who tested positive for COVID-19. The Dispatcher is now quarantined. A full-time Officer has re-enlisted in the Army Reserves and will be gone a few weeks in June and 1 weekend a month henceforth. Due to a dog-biting incidence at the ballfield in Hillendale, Chief McFarland has consulted with Mr. Stecker about possibly preparing an ordinance prohibiting dogs in the City Park and ballfields.
Chief McFarland discussed with the Mayor about placing the profits from Street Sweeper violations into the Police Department Fund. He also proposed raising the part-time wage from $11 to $15. A schedule of Part Time Wages, paid by other towns along the Ohio River, was distributed.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard reported the Park District has received several generous donations. Pool passes are now being sold and applications for life guards are being accepted. The Belmont County Health Department is doing a one-time COVID-19 Vaccination Clinic at the Recreation Center on Tuesday, June 1, 2021. The next meeting of the Park District is Thursday, May 6, 2021 at 5:30 p.m.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis re-scheduled the combined meeting of Finance and Audit and Street Committees for Thursday, May 13 at 5:30 p.m. Originally this meeting was scheduled for May 11.
Street: The Street Committee will meet with the Finance and Audit Committee on Thursday, May 13 at 5:30 p.m.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Pro-Tempore Rogers reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, stated he has been appointed to serve on the Belmont County District Library Board. The Library Board is concerned that the State of Ohio is considering lowering the current funding rate of 1.7% to 1.66% which would take effect July 1, 2021. He asked the Mayor to consider contacting the State Senators and Representatives and ask them to keep the current funding rate of 1.7%. Mayor Davies said he would send them a letter tomorrow. Mr. Hord asked about the $479,718 carry-over money in the General Fund. The Mayor said the biggest reason was the COVID-19 funding which was used for wages for the city’s safety forces which freed up money in the General Fund. Mr. Hord noted that Belmont County ranked 3rd in the State of Ohio for the largest occurrences of COVID-19. The Mayor said the City follows the safety guidelines from the Governor.
Tom Burns, Council-at-Large Member, 411 Grant Avenue, said he would like to see the Parking Meter Fines kept in the Meter Fund for upkeep/repairs on the meters and help with the salary of the Meter Enforcement Worker. The Mayor said the meter funds and the off-street parking funds all go into Parking Enforcement. If a police officer writes a street sweeper ticket, the proceeds go into the Police Department Fund. If the Parking Enforcement Worker writes a street sweeper ticket, the proceeds go into the Parking Enforcement Fund. Mr. Burns reported a couple of meters in town weren’t working. Mr. Stecker said he would prepare an ordinance to clarify the appropriate funds for the Parking Meter, Off-Street Parking and Street Sweeper proceeds. Mr. Burns thanked Chief McFarland and the police force for all they did for his grandson when he was in High School.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Shrodes said the Lions Club and a few High School Students will be putting flags on Veterans graves at Riverview Cemetery and Walnut Grove Cemetery on May 26, 2021 at 11:00 a.m. in preparation for Memorial Day. Anyone is welcome to help.
In regards to dogs in the City Park, Ballfields and recreation areas, Mr. Stecker said that he will prepare an Ordinance listing the penalties for offenders. Signs can also be posted.
Mr. Shrodes said the pay rates for the Dispatchers and hiring of another police officer will be discussed at the May 13th meeting of the Street Committee and Finance and Audit Committee.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
There was a short discussion on Parking Violations. Mayor Davies reiterated that proceeds from tickets written by Police Officers go into the Police Department Fund. Auditor Randall said the Auditors may change the way tickets are handled.
Mr. Rodgers thanked everyone in the Fourth Ward who voted yesterday. Mr. Rodgers will retain his Fourth Ward Council seat.
Mr. Hunker moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned at 6:39 p.m. with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, April 21, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the April 7, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported that the Contractor for the Zane Highway project told him the street should be paved by next week.
Owners of three dilapidated structures, all on corner lots, have agreed to sign their property over to the city for demolition. The structures include: Rose Café, the yellow house on Ellet and Fifth Streets, and the white building on Broadway. The Mayor estimated the cost of the demolition would be $25,000 including insurance and hauling/dumping fees. The Mayor and the city employees would supply the labor. Because the Rose Café is a commercial building, it will have to be abated. Residential, single dwellings do not have to be abated.
Two water lines need to be repaired by contractors. One line is in West Lawn and one is on Highland Avenue in Ferryview. Total cost for replacement of these two lines is around $16,000.
The cemetery only has one tractor. The Mayor asked Council if Permanent Improvement money could be used to buy a new one. Each tractor will be assigned to an employee who will be responsible for the care of the tractor.
The Mayor and Service Director met with local politicians and state representatives regarding the possible installation of a water trunk line running from Tiltonsville to Shadyside and possibly extending to Powhatan Point. Funding is being sought from Federal, State and local entities. This line could ensure that no town along the line would be without water should they incur a major water break. Many studies need to be done regarding this project.
The Mayor would like to establish a Capital Outlay Line Item for the Police Department which would encompass 10% of all police revenue. This money would be used to replace equipment for the department such as Tasers, body armor, etc.
Service Director: Mr. Sutak attended a Civics Meeting on April 20. The Civics thanked Council for their help in getting the fence at the Ballfield in Hillendale and for installing a drainage system on the third base side of Fodor Field. Opening day of softball will be on Saturday, April 24. The Civics also hope to raise funds to install batting cages in the Park and new lighting at Fodor Field.
The Auditor’s Office has completed the paperwork for the forgiveness on the Water Line Loan.
Mr. Sutak told Mr. Shrodes that the curb on Grant Avenue will be painted soon so cars will not block the way for the School Buses to make the turn.
Safety Director: Director Regis praised the two police officers who rushed into a burning duplex last week and saved two women. He praised the neighborhood, police and fire departments for coming together to help in this situation. The Mayor echoed Director Regis’s sentiments and said he was very proud and appreciative of the safety forces in town.
The incident reporting system problems have been fixed and all reports are up-to-date.
On April 24, the fire engines will parade the kids around town to celebrate the opening day of softball.
Auditor: If Council approves the leasing of Tasers by the Police Department, Auditor Randall got permission from Mr. Stecker to take the funds from the Capital Project Fund. The Mayor and Service Director were reminded that Purchase Orders need to be submitted to the Auditor’s Office for recordkeeping.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis scheduled a combined Street and Finance Committee Meeting on Tuesday, May 11, 2021 at 5:30 p.m. in Council Chambers.
Street: Mr. Rodgers reported the Street Committee met on April 15, 2021. An estimate of $70,000-$75,000 was received for the 9th Street paving project. Since the licensing money that the city receives is about $40,000-$45,000 annually, this project was tabled. Mr. Rogers would like the Street and Finance Committee to have a joint meeting to discuss creating a budget line item for repairing of streets. Also discussed was legislation passed at the November 20, 2019 Council Meeting regarding Wheeling Heating and Cooling. Minutes of this meeting will be included with Council Minutes.
Mr. Burns proposed paving and infrastructure repairs on Grant Avenue and Broadway. A full report on this proposal from Mr. Burns is included with Council Minutes. The Mayor said this will be an expensive project and is a top priority in the infrastructure plan.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm stated the Safety Committee held a meeting on Tuesday, April 20. The Police Department performed a Taser Demonstration comparing the old Taser and the proposed new Taser. The committee recommends leasing 5 Taser guns over a 5 year period. Additional add-on features are included with the leasing option. The payment schedule is included with these minutes. Also, the committee recommends the Police Department hire Bob Ney to reduce overtime hours. Mr. Ney is presently dispatching for the Police Department.
Service: Mr. Shrodes reported the Service Committee met on April 12 to discuss ongoing computer problems, a city dog park and abandoned cars on private property. The American Kennel Association was consulted about establishing a dog park. They suggested forming a citizens committee to set up and take care of the Park to relieve the city of any liability. Concerns were aired about the entanglement of computer and communication wire in the basement and the possibility of getting a generator to alleviate problems when power is lost.
Cemetery: Mr. Burns agreed with the Mayor to hold the city employees responsible for the care and maintenance of their assigned lawn equipment.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Jim Howard, North 8th Street, spoke on behalf of the Martins Ferry Park District. He gave a report on the condition of the city swimming pool, which should open Memorial Day Weekend. The alley next to the pool needs paved or the potholes patched. The new doors for the front of the Recreation Center have been ordered. The next meeting of the Park District will be May 7 at 5:30 p.m.
Mr. Burns, 411 Grant Avenue, reported that his wife, Pat Burns, was attacked by a vicious dog in her neighborhood and the animal was allowed to remain quarantined for 10 days at the home. Pat suffered two wounds and was admitted to the hospital for concerns of infection. Mr. Burns has spoken to Chief McFarland and this case will be going to the Prosecutor’s Office. Appreciation was expressed to the Police Department for their help with this dog attack. A copy of Mr. Burn’s complete report was given to the clerk and is included with these minutes.
Lisa Beck, 11 South 3rd Street, spoke regarding the handicap parking space in front of her house. Three months ago, the handicap parking sign was moved 3 feet north from where it has been for the last 15 years. This has caused parking problems for her. Mr. Sutak said he will contact her for more information.
Richard Hord, 915 Virginia Street, inquired why there has been no advertisements for East Ohio Regional Hospital. The Mayor said the hospital is doing well so maybe no advertising is need. Mr. Hord was told there were no updates on the Fracking Barge. Mr. Sutak said the Yacht Club was involved with the barge proposal and he would try and get an update from them. Mr. Stecker said the Chamber of Commerce is holding meetings and all is well. Chief McFarland told Mr. Hord he is still working on the plaque honoring the past police chiefs of Martins Ferry.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Stecker needed Council to commit to spend the money for the demolition of the three properties indicated in the Mayor’s report. The properties will not be transferred to the city until the structures are torn down due to liability issues. Mr. Shrodes made a motion to appropriate up to $25,000 from the General Fund for the purchase and demolition of these three properties: 401 North 5th. Street; 1056 Broadway Street; and 539 North 5th. Street (Rose Cafe). Motion was seconded by Mr. Schramm. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Rodgers made a motion to appropriate $14,500.20 from the General Fund for leasing of Tasers for the Police Department. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. The terms of the lease will be included in these minutes.
Mr. Regis made a motion to appropriate up to $10,000 from the General Fund for the purchase of a tractor for the cemetery. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis asked if a Grinder could be purchased to help grind down the rough patches in the alley next to the pool. The Mayor said he would check on prices for grinders. Selling the DuraPatcher to help with the purchase of a grinder was discussed. It was noted that 40% of the selling price of the DuraPatcher would be owed to Bridgeport since this purchase was a joint effort.
Mr. Stecker will prepare a resolution to create a Capital Outlay Fund Line Item for the Police Department.
Chief McFarland will call Chris Baker, Computer Consultant for the city, to arrange a meeting to address the wiring in the basement. Council will be notified of the date and time of this meeting.
Mr. Rodgers moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, April 7, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the March 24, 2021 Council Meeting were approved as written.
Correspondence: Correspondence for the Liquor License for Ferry Flowers and More, presented at the last meeting, will be addressed under Miscellaneous Business. Mr. Sutak received an additional application from the Liquor Control Board and will send it in if approved by Council.
Reports of Officers of the City:
Mayor: Mayor Davies asked Council Members to contact him if information is needed about a city employee’s Job Description or consult the employment contract passed by Council.
In June, the city will receive the first payment of $614,000 of American Rescue Plan Funding. The second and final payment of $614,000 will be received next June. Currently this money is to be used for critical infrastructure, such as sewer and water line projects. It is hoped that this money could be used for matching funds. Mr. Shrodes asked for a copy of the guidelines for this money and Mr. Sutak said he would have a copy for him in his office.
The Mayor explained the Revolving Housing Loan administered by Bel-O-Mar Regional Council. This money can help citizens upgrade their property.
Update on Demolition: The owner of the Rose Café has signed over the property to the city. The owner of the house on Ellet and 5th will relinquish the property to the city this week. The owner of the white house on Broadway is willing to surrender his property also.
The Central Avenue and the Floral Valley Sewer Projects are complete. Part-time help will be hired next week to begin cutting the cemetery grass.
The Mayor and Service Director are looking into a Trunk Water Line that would run from Yorkville to Shadyside and possible connecting to Wheeling. This would be a 30 million dollars project. The Mayor and Service Director have met with engineers and talked to politicians regarding funding for this project. This line would guarantee that no community within the system would ever run dry.
The Christian Church would like to have a Car Show on May 22, 2021. They asked permission to close the streets from Zane Highway to Pearl Street and Zane Highway to Indiana Street.
The Mayor asked Council to approve $3,800 to replace the doors on the Recreation Center.
City workers, along with a contractor, will begin replacing 3 water lines in Sunset Heights, Old Cadiz Road, and Hillendale.
The Mayor mentioned he has been approached several times about creating a Dog Park. Two places, one near the cemetery and the other by the new city garage, were mentioned as possible sites.
Mr. Regis asked if a hole in the sewer near the 6th Street Sub-Station could be fixed. The Mayor and Service Director will check on it.
Mr. Rodgers said he would mark the tree that needs to be removed in the Walnut Grove Cemetery with yellow caution tape. Mr. Sutak said he would take care of it.
Mr. Rodgers reiterated his concern for the dilapidated house on Center Street and appealed to the administration to find a way to demolish it. Caution tape and cones have been placed around the house alerting the public to the dangerous situation.
Mr. Rodgers asked if several trees could be removed and the sidewalks fixed in town, especially near St. Mary Catholic Church and Belmont Brewerks. Mr. Sutak said these jobs were on the schedule. He also asked if the Street Sweeper could be run on Mackey Avenue, Jeanette Avenue and Hill Street. Mr. Sutak said he would notify the Street Sweeper Operator and make sure he puts those streets on his schedule. Mr. Rodgers was told an order was put in place for someone to investigate the sewer problems at 502 Kuckuck Lane.
Mr. Shrodes asked if the yellow line could be repainted on 8th Street where it dead ends on Grand Avenue. School buses have a tough time making a left turn because people are parking there. The Mayor said paint has been ordered and this spot will be put on the to-do list.
Mr. Hunker inquire if a date has been set to pave South Zane Highway where connections were made to supply Bridgeport with water. The Mayor said that Mr. Suto, Water Superintendent, called the contractor this morning and said asphalt is now being made and he wants this roadway paved.
Mr. Rodgers asked for an update on the dedicated water line that would supply the hospital and business district. The Mayor said this is about an $800,000 project and he and the Service Director have been talking to different funding agencies. They are hoping to get 100% funding for this water line. Mr. Sutak said there have been several meetings with the city’s engineer who has done a cost analyzes to try and get some funding for this critical care project.
Service Director: Mr. Sutak will participate in a Zoom Meeting next week with the elected officials of the communities that would be involved with the Trunk Water Line.
A Nature Work Grant and a Neighborhood Revitalization Grant are being worked on to make improvements to the City Park and upgrade the swimming pool area. This grant is a 75-25 match and it is hoped that the city labor used for some of the project can go towards the 25% match. Mr. Sutak is applying for every grant that is possibly available.
If Council approves the appropriation of $3,800 from the Permanent Improvement Fund for new doors for the Recreation Center, Mr. Sutak will call Deluxe Doors to install the doors.
Auditor: Mr. Stecker said it was permissible to use Permanent Improvement Funds for the Recreation Center doors.
In the January 20, 2021 Council Minutes, it was mistakenly stated an ambulance was purchased with COVID-19 money. The COVID-19 money was used for wages which freed up money to buy an ambulance. She asked that Council rescind this statement and correct the wording to state the money was used for wages.
Auditor Randall distributed the 3rd quarter financial reports and explained new procedures and items that Council needs to monitor. She will also supply Council with a monthly income tax report showing the money going into General Fund, Street Fund and East Ohio Regional Hospital’s holding fund.
Safety Director: Director Regis reported the Easter Bunny Ride was well received by the community.
The EMS Billing Clerk has returned from maternity leave and will resume her duties. Director Regis had assume those duties while she was on leave.
A memo of understanding will be signed this week with the East Ohio Regional Transit Authority through the EMS to provide transportation to Belmont County Residents to get their COVID vaccines.
Law Director: No report.
Police Department: Chief McFarland emailed Council Members and the Administration the proposal comparing purchasing or leasing Body Cameras and Taser Guns. The afternoon and night shift of the Police Force was recognized for their recent substantial drug bust.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis said the Committee will review recommendations for purchase of equipment for the Police Department after the Safety Committee meets. He will schedule a Finance Meeting at the next Council Meeting.
Street: Mr. Rodgers scheduled a Street Committee Meeting on Tuesday, April 13 at 5:00 p.m. The committee will review paving projects and culvert issues.
There was a 10 minutes discussion on the parking situation at Wheeling Heating and Cooling. Trucks are driving over the sidewalk to get to the property. The minutes will be researched to find out the decision regarding access to this property.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: Mr. Regis would like a monthly report or meet monthly with the Code Administrator regarding properties with code violations. Mr. Shrodes mentions it would be helpful to know the date and time when a building will be demolished. The Mayor will talk to the Code Administrator and report back to Council. Mr. Stecker is working on an Ordinance that will give the city more authority in dealing with uncooperative owners of dilapidated properties.
Safety: Mr. Schramm scheduled a Committee Meeting for Tuesday, April 20, 2021 at 5:00 p.m. to discuss new equipment for the Police Department and the possibility of hiring a new officer to alleviate some overtime.
Service: Mr. Shrodes scheduled a Committee Meeting for Monday, April 12, 2021 at 5:30 p.m. It was suggested before this meeting that the Committee Members visit the suggested Dog Park Sites to get measurements and find out what requirements are needed for this project.
Cemetery: The Mayor would like to get a Zero-Turn mower that could cut 90% of the cemetery and the other 10% will have to be cut with the 4-Wheel Drive tractors.
Public Relations: Project Forward will be hosting the Strawberry Festival on Saturday, June 26, 2021.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, inquired when South Zane Highway might be paved. The Engineer has been told that asphalt is now being made and the city wants this section of Highway fixed. When asked if there was a possibility of reopening the Director of Development position for the city, the Mayor said for financial reasons, the city closed this Department and is now using the services of Bel-0-Mar. Mr. Hord asked for an update on the Veterans Banners. Mr. Burns said that he is still working on this project but because of the funding drive for the Veterans Memorial Monument in the Cemetery and the social distancing restrictions of the COVID-19 Pandemic which would restrict a dedication ceremony, the project has been delayed. When asked about the Summer Youth Employment Program, the Mayor said that the Community Action Commission runs this program and although nothing is confirmed, Martins Ferry will probably get a few youth to help at the swimming pool and with grass cutting.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to allow the First Christian Church to conduct a car show on Saturday, May 22, 2021 and closing Pearl Street to Zane Highway and Zane Highway to Indiana Street. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. Motion carried.
Mr. Schramm made a motion to appropriate $3,800 from the Permanent Improvement Fund to repair the doors at the Recreation Center. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodger, and Burns voting yes. Motion carried.
Mr. Regis announced that the Daily Bread Center has moved from the Recreation Center to the building on the corner of Park Street and Zane Highway.
Mr. Rodgers announced on Saturday, June 19, the Elks Lodge will be sponsoring a Free Swim and a Community-Wide Yard Sale at the City Park. Yard Sale participants will be charged a $5 set-up fee and must bring their own table.
Mr. Regis made a motion to correct the minutes of January 20, 2021 to reflect that the COVID-19 money was used for wages which freed up money to purchase the new Emergency Squad. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion was passed.
President Davis reported that she spoke to the owner of Ferry Flowers and More regarding their request for a Liquor Permit. This permit would allow them to include alcoholic beverages with floral arrangements. Mr. Regis made a motion that Council not oppose or request a hearing on the Ferry Flowers and More’s application for a Liquor License. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion was passed.
Mr. Shrodes moved to adjourn, which was seconded by Mrs. Armstrong. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Tuesday, March 24, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Jim Schramm and Jack Regis, Council at Large Members. Mr. Burns alerted President Davis earlier in the day that he would be unable to attend this meeting.
Motion was made by Mr. Regis and seconded by Mr. Schramm to change the order of business so Legislation could be addressed first. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Ordinances and Resolutions:
An Ordinance to Make Appropriations For the Expenses of the City of Martins Ferry, State of Ohio,During the Fiscal Year Ending December 31, 2021, and Declaring an Emergency.
Motion was made by Mr. Rodgers to suspend the rules. Motion was seconded by Mr. Regis. A roll call vote was heard with Rodgers, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Hunker to pass the Ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes. The motion carried and the Ordinance was passed.
Mr. Rodgers then left the meeting due to illness.
President Davis reminded Council that a Financial Disclosure is due by April 5 to the County Election Board for council members running for re-election.
Minutes: Minutes of the Tuesday, March 9, 2021 Council Meeting were approved as written.
Correspondence: A notice was received from the Ohio Division of Liquor Control that The Ferry Flowers and More Shop on Walnut Street has applied for a Liquor License. Council has asked for more information regarding the reason this business is requesting this license. President Davis will contact this shop regarding this request.
Reports of Officers of the City:
Mayor: Mayor Davies said the sewer line on Crawford Heights is finished and the road will be patched as soon as asphalt is available.
The Mayor would like to purchase a commercial grade Cub Cadet lawnmower for use in the cemetery. Depending upon the size and model number, the cost was estimated at $6,000-$8,400.
In the last 3 weeks, the EPA has tested the water twice at the Plant and both times the water passed. This testing was required by the EPA because Martins Ferry is pumping water to Bridgeport. Expenditures will be forthcoming regarding tank repairs and audits. The Mayor stated future plans include replacing a water line in Hillendale and one in Sunset Heights.
The Mayor spoke to the kids using the Basketball Court at the City Park. He encouraged them not to use foul language and to keep the area clean. In exchange for their cooperation, the city would supply paint and materials to maintain the court. The city is going to apply for a Nature Works Grant in which the city would agree to match 25% of the grant. The Mayor hopes if the grant is received, labor supplied by the city might count towards part of the 25% match. The Mayor would like to replace the lighting in Fodor Field with LED lights to save on electricity. He estimated the cost to be around $10,000. Other Park improvements suggested were repairs to the roof on the stage and lighting for the basketball court and the Hillendale Ball Fields. Mr. Sutak will secure the grant application with guidelines and reported back to Council. Mr. Regis was told by the Martins Ferry Civics that they are erecting $20,000 of fencing in three ballfields in the city. In 2018, Council passed a motion to give $4,500 to the Civics. To date, the Civics have not received this money.
Work on the sewer in Floral Valley continues. The Mayor has suggested re-routing this pipeline for easier maintenance.
The city will be receiving stimulus money in the amount of $1.28 mil. The government dictates how this money is to be spent. Presently, the only specifications are sewer and water updates. The city will get ½ of this money in 2021 and the rest in 2022. The Mayor did not know when the city would receive this year’s allotment.
Mr. Hunker asked about the paving of the portion of South Zane Highway where the road was dug up in order to place additional pipelines to supply Bridgeport with water. The Mayor said this paving job was the Engineering Company’s responsibility that was hired through the EPA for Bridgeport.
Service Director: Mr. Sutak reported crews were going to put a catch basin in Floral Valley. Last week, the crews were cold patching potholes.
The Mayor and Mr. Sutak will meet with the attorney to recoup the funds used to run the sewer line to the property where a new home was being built in Crawford Heights. The city extended the sewer line for a single property owner and the owner is responsible for the material and labor costs of running this line to their property.
Safety Director: Director Regis said that the Fire Department will be escorting the Easter Bunny(ies) through the city on Saturday, April 3, 2021 from 1:00 p.m. to 4:00 p.m. Date and time will be posted in the Times Leader.
Fire Reporting has been rectified with the State Fire Marshall Office. Reporting has to be on a regular weekly basis, even if there were no reportable instances. The EMS software problems have been fixed and the billing should be current.
Funding for one of the EMS Squads fell through so the Mayor decided to cancel one of the vehicles. The Department will still receive 1 new squad. Council had appropriated $50,000 from the COVID Relief Line Item to the EMS Fund for wages which freed up money in the EMS Fund for the new squads. After purchasing the first emergency vehicle, there will be about $21,000 left from the $50,000 appropriation in the EMS Fund. The Mayor asked Council for approval to use this money to purchase gear for the protection of the city’s fire fighters. Director Regis said that 6 men will be starting Fire Fighting Training after Easter. They will need to have fire-fighting approved gear for interior structures after passing State Exams. Complete gear for one fire-fighter is approximately $2,300. Mr. Sutak stressed the importance of correctly reporting the use of expenditures from the COVID Relief money in the budget.
Auditor: No report.
Law Director: No report.
Police Department: Chief McFarland reported the results of a house monitored and suspected of being used for drug deals. Also, the culprit responsible for the bomb scare at the Elementary School has been identified. The Department was also alerted that U.S. Marshalls were in town looking for a suspect reportedly involved in a murder at the Voodoo Lounge on Wheeling Island.
The Chief inquired about funding for 2 of his officers who are Taser Instructors and need their certifications renewed soon. The Department’s Taser Guns are 7 years old and need replaced. The Chief will have the costs of these requests at the next Council Meeting.
Funding of a Police Dispatcher was discussed. Mr. Sutak suggested adjusting certain line items in the budget to fund the Police Department and EMS needed expenditures. After more information is gathered regarding all the expenses needed for these departments, a motion can be made on the floor of Council to approve the appropriate funding source.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis asked Council to pass the budget tonight. He would also like to see Council fund Police Department requests, EMS and fire-fighting gear and also help the Civics with fencing at the ball fields. A budget from the Recreation Department has been received. Mr. Regis would like to meet with the Administration, Finance Committee and the Recreation Board liaisons and discuss the Recreation Center’s finances and future plans.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes said he would set up a Service Committee Meeting at the next Council Meeting.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, was delighted with the opening of a Pharmacy at East Ohio Regional Hospital. The Mayor said the hospital is moving along as planned with more things materializing in the future. Another business, the Tokyo Hibachi Restaurant has opening in the space formally occupied by Dairy Queen. Mr. Hord asked if Union Street and Broadway Street could be paved at the same time as South Zane Highway. These roads have been heavily traveled because people are using this route to detour from the rough road created by the pipeline project on South Zane Highway. The Mayor said South Zane Highway will be paved by the Engineering Company. The city is creating a list of streets to be paved but these roadways will not be done at the same time.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to appropriate up to $6,000 from the Permanent Improvement Fund to pay for the fencing at the Hillendale Ball Field. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, and Schramm voting yes. The motion carried.
Mr. Shrodes made a motion and Mr. Schramm seconded to excused Mr. Burns from tonight’s meeting. After an affirmative voice vote, the motion carried.
President Davis thanked Mr. Schramm for the purchase of the new wall clock. She also thanked Mr. Shrodes for the 5 minutes timer reminder.
Mr. Hunker moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Tuesday, March 9, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were: Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Bob Hunker, First Ward Council Member, informed President Davis that he was unable to attend this meeting.
Minutes: Minutes of the February 17, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies announced there will be a free “Clean-Up” Day on Saturday, March 27, 2021. Citizens can take unwanted items to the Transfer Station from 8:00 a.m. – 12:00 noon. Two other “Clean-Up” Days will be scheduled later this year.
On Saturday, April 17, the Civics have requested that Hickory Street from Zane Highway to 4th Street, and 5th Street from Hickory Street to Walnut Street be blocked off for the opening day of the youth baseball season and a Car Show. Time: 11:00 a.m. – 5:00 p.m.
The Transfer Station is now operational and is used when the weather is bad or when the trash is extra heavy. The company that hauls the boxes has requested only 18 tons per box.
The Mayor reported that Mr. Sutak had to attend a school board meeting tonight to discuss the taxes on the dilapidated properties that the city would like to demolish. Mr. Sutak sent the Mayor a message that everything went well. He has also spoken to Ms. Kelich, Belmont County Treasurer, about getting liens released on these properties.
Martins Ferry Water Department is pumping around 20 million gallons of water to Bridgeport every month. This is about twice the amount that was expected.
Grace Presbyterian Church would like to use the City Park on Sunday, June 13, 2021 (not June 11 as previously approved in the February 17 minutes).
One of the mowers used in the Cemetery needs replaced. The Mayor would like to purchase a commercial two-wheel drive gas mower to be used on the flat areas. The cemetery already has 2 four-wheel drive tractors that can be used to cut the grass on the hills. The Mayor will get estimates and report his finding to Council.
At the last meeting, there was a motion to put the COVID money towards an ambulance. This money has to be placed in Fund 47 for EMS wages which will then free up money from Fund 47 to pay for the ambulance.
The Mayor reported crews have been working on a problem with a sewer line in Floral Valley and trying to locate a sewer line in Crawford Heights for the construction of a new home. He reported the Sewer Capital Fund and Water Capital Fund are doing well.
Mr. Rodgers asked the Mayor to check on the sewer line that services 502 Kuckuck Lane. The owner had a company look at it and said the problem was not on his property.
Service Director: No report.
Safety Director: No report.
Auditor: Auditor Randall reported that the Worker’s Compensation figures in the tentative budget previously distributed were incorrect. She is in the process of correcting the error and the budget should be ready for Council to review in the next couple of days. A 2020 R.I.T.A. report was received and the city lost $136,000 of income tax last year.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reported the Finance and Audit Committee met on February 23 and March 2 to discuss the budget. Minutes of these meetings will be filed with the Council Minutes. The next meeting will be Tuesday, March 16 at 5:30 p.m.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked for an update on the location of the River Barge Loading Facility and was told it is still being considered. The Mayor told Mr. Hord that the City Building’s roof is currently “water tight” but it will need a new roof, possibly by using city labor. Also, the Mayor emphasized that people can come to the City Building and ring the doorbell for assistance. Because of the COVID-19 Pandemic, it is unwise to have citizens roaming the building and possibly spreading the virus to the workers. When asked about the positive impact the opening of East Ohio Regional Hospital has had on the city, the Mayor said no income tax money had been received yet, but restaurants, businesses and gas stations have likely seen increased revenue due to the increased traffic flow. PNC bank is leaving Martins Ferry and the Mayor was told this was a corporate decision. Mr. Hord asked for an update on the Plaques for former Police Chiefs and was told that Chief McFarland is working on it.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Regis would like Council to request a current detailed operating budget from the Recreation Department. Mr. Burns concurred with this request. The Recreation Center has asked for Council’s help in replacing the glass front doors. Concerns were aired regarding the condition and upkeep of the building. The Mayor will send Council Members a copy of the lease agreement between the Recreation Center and the City. Mayor Davies stated that according to the major maintenance policy, repairs under $1,500 are the Recreation Center’s responsibility and anything over $1,500 is the city’s responsibility. Mr. Schramm will inquire when, where and what time the Recreation Board meets. President Davis will prepare a letter asking the Recreation Center for a current budget. Auditor Randall thought the County might have specific guidelines regarding obligations of the Park District.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Motion was made by Mr. Rodgers to excuse Mr. Hunker from tonight’s meeting. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to allow the Civics to use the ball field on Saturday, April 17, and block off the city streets from Zane Highway to 4th Street, and 5th Street from Hickory Street to Walnut Street. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Motion was made by Mr. Rodgers and seconded by Mrs. Armstrong to permit Grace Presbyterian Church to use the City Park on Sunday, June 13, 2021 from 12:00 – 6:00 p.m. After an affirmative voice vote, the motion passed. (This is a correction of the date requested in the February 17 minutes).
Mr. Burns informed Council that his daughter, Traci Tuttle, is no longer interested in purchasing the lot at 707 Delaware Street.
Mr. Burns was approached by Dan Cook, owner of Wheeling Heating and Cooling at 111 South Fifth Street regarding his company’s right to back over the curb to gain access to their business. Mr. Cook states that they have been pulled over by the city police for driving over the sidewalk. He is asking that this matter be addressed. Concerns were expressed about the business’s parking practices. Mr. Rodgers said after Easter he will set up a Street Committee Meeting and invite Mr. Cook to discuss the matter.
Mr. Rodgers asked the Mayor for an updated list of houses for demolition.
Mayor Davies informed Council that he received a call from Bernie Albertini, Chief Operating Officer at East Ohio Regional Hospital regarding a refusal of a transport by the Martins Ferry EMS. Mr. Albertini said he was told by EMS personnel that the city doesn’t have a contract with the hospital and they didn’t have to take the transport. The city has lost the contract with the hospital, although the Martins Ferry EMS has done some transports for the hospital. The Mayor said that only transports to Wheeling Hospital, Reynolds Hospital, Weirton Hospital and Trinity Hospital will currently be accepted. EMS personal will now work 8 hour shifts instead of 24 hours shifts.
Mr. Rodgers asked if an estimate has been received on removing the dead tree from the Walnut Grove Cemetery. Mayor Davies asked to meet Mr. Rodgers at the cemetery to identify the exact tree needed to be removed.
Mr. Regis made a motion to reword the COVID Fund motion passed at the last Council meeting. The wording needs changed to say the money in the COVID Fund will be used for EMS wages. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
