The Martins Ferry City Council met in Regular Session on Wednesday, August 18, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the July 21, 2021 Council Meeting and the August 10, 2021 Special Council Meeting were approved as written.
Correspondence: 1. The Walter Drane company has contacted the Council Clerk regarding updating the Codified Ordinances. Ordinances passed since August 5, 2020 have been sent to the company and the Clerk will be notified when the updates page are completed and ready to be shipped.
2. Correspondence was received from the Division of Liquor Control regarding the change of address for the Liquor License of the Dollar General Store. The Clerk has checked with Police Chief McFarland and he has no concerns or issues with this request.
Reports of Officers of the City:
Mayor: Mayor Davies reported that the new EMS Transport Vehicle has arrived and will be “lettered” next week.
With the recent storms, there has been a lot of flooding in town. A lot of the problems seem to be in the creek areas. Crews have been busy cleaning out the creeks and unclogging culverts. Catch basins have been purchased and will be placed in predetermined roads to eliminate some of the water run-off. The Mayor would like to purchase a curb machine and an asphalt grinder to help keep the curb drains opened for water drainage.
The city has signed all the paperwork for the demolition of the Center Street house and the owner was scheduled to come in two weeks ago to sign but did not show. Mr. Stecker said to tear it down since it is considered an imminent danger to the public. The Mayor hopes to begin on Monday to demolish this structure.
Mr. Regis asked if the area at the top of Mackey Avenue could be cleaned up. A tree trimming company, hired by American Electric Power (AEP), threw debri in the woods and Mr. Regis is afraid that it will wash out into the street and cause problems. The Mayor has had problems with this company in the past with illegal dumping. Mr. Sutak will notify AEP about issues with this company.
Since Mr. Dean backed out of signing his Broadway Street property over to the city, Mr. Rodgers asked if the funding that was designated to demolish this property could now be used to tear down a house on 8th Street owned by Mr. Birch. The Mayor said the problem is getting the paperwork in order.
Mr. Rodgers asked about the city building’s roof. The Mayor said currently the roof is secure and waterproof for the inside of the building. He would like to rent a lift to secure the outside of the building and make sure water isn’t getting behind the brick and pushing the wall out. The lift would also be used to take down a couple of trees in both Riverview and Walnut Grove Cemeteries.
Mr. Regis asked about the curbing on Overhill Drive. The Mayor stated the curb is lower in some spots than the catch basins. When it rains hard, the water overwhelms the curb and goes down over the hill. A curb machine would help in this situation. The city once owned a curb machine but it is unclear what has happened to it. Mr. Sutak would like to start a Fixed Assets Program. He would consult with Council on setting the minimum asset value amount.
Mr. Schramm mentioned he has seen a coating of possible limestone dust on his driveway. The Mayor said he would contact the company and see if they could do something to elevate this problem.
Mr. Shrodes asked why State Route 647 had a detour earlier today. The Mayor said crews were cutting the weeds back from the road before school starts next week.
Mr. Rodgers asked if two no-parking signs were installed across from J. C. Manor to alleviate problems for school buses. Mr. Sutak said he would check on this tomorrow. At the intersection of Grant Avenue and 8th Street, Mr. Shrodes asked if 20 feet of curb could be painted yellow so parked cars would not block the way for the School Buses to make the turn.
Service Director: Mr. Sutak has been working with the Engineering Company to apply for grants through House Bill 168 Ohio Public Works. He thanked Mr. Stecker for quickly putting together the Resolution which is needed to be sent in with all grant applications. Mr. Sutak asked Council to pass this Resolution tonight so he can proceed with the funding applications.
Mr. Sutak will check on prices for a curb machine and asphalt grinder. These machines will be extremely helpful in directing the water away from people’s property.
Safety Director: Director Regis thanked all involved in making the Betty Zane Days a successful Community Event. The Christmas Parade is scheduled for Friday, November 26 and Council’s permission was requested to use the City Streets.
Director Regis is checking into scheduling driver safety courses for the EMS and Fire Department which would help to reduce the city’s liability insurance.
The State Fire Marshall has a Revolving Loan Program. It is a no interest loan program with a 60 month payback period. The Fire Chief and the EMS Supervisors have been asked to create a list of “big ticket” items that they need but can’t afford from the regular budget. These items could possibly be purchased using this loan money. The loan application is due at the end of September but the awards won’t be announced until next Spring. Director Regis asks Council for permission to submit this loan application.
The new EMS Vehicle was parked in front of the city building for Council to view. It is not in service yet since the drivers need some training on it first. A new cot is needed for this vehicle at a cost of $22,259.25. This cot would have a Power Lift System which basically takes the human factor out of lifting. Director Regis asks Council to allow the EMS to borrow up to $23,000 from the Permanent Improvement Fund with a 3 year payback period. This cot would last about 15-20 years and comes with a 7 year warranty.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard reported the Park District barely had enough money to pay the lifeguards during the season’s last pay period. The pool is now closed except for 3 days when events/parties are scheduled. The guards will be paid in cash for their services on these days. Mr. Howard informed Council of the following building issues that need addressed: air conditioner is broke and the roof is leaking in the dining room, the diving board needs replaced and the vacuum pump needs fixed or replaced. As of Friday, 2 employees will be laid off but have volunteered their services to the end of the year.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis scheduled a combined Finance and Safety Committee Meeting for Monday, August 30, 2021 at 5:30 p.m. in Chambers.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Kim Tracy, 5 North 10th Street, expressed her appreciation for the city crews checking the creek near her house during the recent storm to make sure the overflow wasn’t clogged.
Richard Hord, 915 Virginia Street, thanked everyone involved in making the Town Hall Meeting with the County Commissioners a success. Mr. Hord noted the U.S. Census stated there was a 9.1% decrease in population in Martins Ferry. The Mayor believes the decrease of population isn’t that high. He said some citizens simply didn’t fill out the forms and there is not a lot of empty houses in town. President Davis said not everyone has the ability to go on-line and fill out the forms and because of COVID-19 they didn’t answer their door for strangers. Mr. Hord asked Mayor Davies his thoughts on the Austin Masters Facility since the Concerned Ohio River Residents Group (CORRG) was currently holding a meeting at the city park. The Mayor stated his concerns about the CORRG spreading misguided information and told Council the Water Plant is safe and continues to be rigorously tested on a regular basis. The CORRG meeting tonight is scripted and citizens had to submit their questions ahead of time. The Mayor said he asked Water Superintendent Bill Suto to test the water before it hits the Water Plant and then after it leaves the plant for radon. Results should be available soon. Regarding the rough road on the south end of Zane Highway, the Mayor will be sending a letter to the contractor and engineer who did the re-paving work to express his displeasure with the job.
Paula Hill, 1114 Pearl Street, spoke to Council about her wet basement and potential harm to her house from the vacant home next door. The house next door to her has been empty for a long time and she fears the clogged drain pipes, the rotting wood beams, the water soaked foundation, and shifting sidewalks will cause further damage to her home if not corrected. The Mayor said the owner has been cited on numerous violations and has 10 days to fix the problems. If the violations are not corrected, the owner will be called into Mayor’s Court. Mr. Stecker said Ms. Hill has certain civil rights that she can pursue and offered to speak to her after the meeting.
Ordinances and Resolutions:
Mr. Regis made a motion to suspend the 72-Hour Rule. Mr. Schramm seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
A Resolution Authorizing The City Of Martins Ferry To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required.
Mr. Rodgers motion to suspend the rules. Mr. Burns seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Mr. Hunker made a motion to pass the Resolution as read. Mr. Burns seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Resolution was declared passed.
Miscellaneous Business:
Mr. Shrodes said there has been several complaints about citizens letting their trees and bushes grow onto other people’s property, sidewalks and alleyways. Property owners need to be aware that they are responsible for trees and shrubs on their property. Mr. Shrodes will give a statement to President Davis for the newspaper.
Mr. Regis made a motion to appropriate up to $23,000 from the Permanent Improvement Fund for a cot for the new squad with repayment over 3 years. Mr. Burns seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Motion was made by Mr. Burns to permit the Fire Department to use city streets for the Christmas Parade and Judges Stand on November 26, 2021. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried.
Motion was made by Mr. Burns to allow the Fire Department to apply to the State Fire Marshall’s Loan Program. (Mr. Stecker will submit an Ordinance at the next meeting). Motion was seconded by Mr. Regis. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried.
Regarding dilapidated properties, Mr. Regis wondered if a lien could be place on the owner’s personal property. Mr. Hunker said there are a lots of citizens complaining about their neighbor’s trees infringing on their property and wondered if there was a way to force the owners to trim the trees.
The Mayor informed Council that a truck hit one of the Water Well Houses causing it to collapse. Damages amounted to $16,000. A claim to the trucker’s insurance company will be made to cover the repairs.
Mr. Regis praised the Street Department Personnel who cleaned up the Streets after recent storms.
Mr. Schramm moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met for a Special Session Meeting on Tuesday, August 10, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro-Tempore Rick Rodgers for legislation only. The Pledge of Allegiance was recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Mr. Rodgers reserved his right to vote.
Ordinances and Resolutions:
Motion was made by Mr. Regis and seconded by Mr. Shrodes to waive the 72 hour rule. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
An Emergency Resolution To Accept The Material Terms Of The One Ohio Subdivision Settlement Pursuant To The One Ohio Memorandum Of Understanding And Consistent With The Terms Of The July 21, 2021 National Opioid Settlement Agreement.
Motion was made by Mr. Hunker and seconded by Mr. Schramm to suspend the rules. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm and Regis voting yes. The motion was declared passed.
Motion was made by Mrs. Armstrong and seconded by Mr. Burns to pass the Resolution as read. A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm, Regis, Hunker and Shrodes voting yes. The motion carried and the Resolution was declared passed.
Miscellaneous Business:
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, July 21, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the July 7, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies said potholes have been patched in the Fourth Ward and patching will begin tomorrow in the Third Ward. Crews have been trying to keep up with the endless job of grass cutting. The house on Ellet and 5th Street has been demolished by the Mayor. The total cost of the project is not known since the landfill bill has not been received but the Mayor estimates the cost to be around $3,500-$4,000. The Center Street house continues to crumble down. The Mayor will demolish this house in the near future.
There was a water break on Victory Road near County Road 4. The lines are galvanized and needed replaced.
The Mayor has set up a meeting with the Management of Austin Masters, the City Administration, Sewer Department, and Water Department Superintendent to discuss the operations at the Austin Masters Plant. The city water is tested frequently by the EPA and it is well within the acceptable ranges. County Commissioner J. P. Dutton has also been contacted concerning the practices of Austin Masters.
The city is in the middle of a computer conversion and that is why Council does not have a cash flow report. Until that is finished, no reports can be drawn from the system.
Mr. Burns told the Mayor he was concerned about slag getting into the catch basins by his house and clogging the sewer. Mr. Sutak said he would get a crew to fix this problem.
The Mayor said a utility company tore up the road between 8th and 9th Street. After contacting the company several times about fixing it and getting no response, city workers repaired it. The Mayor now wants any utility company that is going to tear up a street to post a $50,000 road bond. If the street isn’t fixed by the company, the city can repair the road and take the cost of the labor and materials out of the bond.
Mr. Burns asked the Mayor to have the Water Superintendent check the Water Shut-off Valve at the intersection of Grant and Broadway.
Service Director: Mr. Sutak reported the grass in both cemeteries, the city park and the ballfields has been cut. He also spoke with a company regarding a road bond to guarantee satisfaction of jobs performed by companies that do street work in the city.
Mr. Rodgers asked Mr. Sutak to 1) look at another dead tree at the Walnut Grove Cemetery and 2) patch a large pothole in the alley of the 1300 block of 7th and 8th Streets. Mr. Sutak informed Mr. Rodgers that the sewer problem at the bottom of Kuckuck Lane has been fixed.
Safety Director: No report.
Auditor: No report.
Law Director: Mr. Stecker did not have a report but asked Council to approve a settlement agreement between the City and Donald Mew during Miscellaneous Business.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: Mr. Rodgers called Police Chief McFarland concerning a parking issue causing problems for school buses getting into J.C. Manor. The Chief said two “no-parking” signs are needed to fix the problem. Mr. Sutak will contact the Chief to discuss this issue.
Ordinance: Mr. Shrodes said he will schedule a committee meeting after he gathers more information from Department Heads for the Organizational Chart.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: A Service Committee Meeting was held on Monday, July 19 at 5:30 p.m. in Council Chambers. The Austin Masters issue was not discussed. It was noted that city residents are starting to comply with the trash ordinance. Purchasing new water meters was discussed. The Mayor said 325 analog meters have been ordered. Negotiations have begun for the price of the rest of the meters needed which would include a tower that would read meters and send this information directly to the Utility Office. Use of this tower would eliminate 85% of the current “drive-by” readings. Mayor Davies said that an infrastructure grant is being sought for this project. It is hoped that the Eastern Ohio Regional Wastewater Authority will take into consideration that the city is moving forward and making progress with meter replacements and not charge customers extra for estimated readings. As soon as the Water Department gets caught up with employee vacations, 2-3 workers will be dispatched to replace meters.
Cemetery: Mr. Burns expressed appreciation for all the workers who maintain and cut the grass in the cemetery.
Public Relations: Mr. Rodgers attended the July 13th meeting of the Chamber of Commerce. A dinner is being planned for October 7 at the Recreation Center. Rich Donnelly will be the guest speaker. The Chamber will also have a booth at the Betty Zane Days.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Rev. Michael Seibert, 1117 Indiana Street, thanked the Mayor for his earlier report on Austin Masters. Rev. Seibert said he knows the water is tested regularly and Martins Ferry’s water is meeting all of the standard that are set. He would like to know if the City’s water plant is tested for the same chemicals that the EPA found in Bridgeport’s water and caused the closing of their plant. He would like to know what the standards are and how are they being tested. He urged Council to explore this issue further.
Beverly Reed, 98-5th. Street, Bridgeport, Ohio, also expressed concern for testing at the Water Plant. Some chemicals are only tested every 9 years and if the results are under a certain threshold, then testing doesn’t have to be done for another 9 years. The Austin Masters Plant has been operating for 4-5 years and Ms. Reed named 2 specific chemicals and wondered when the last time testing was done for these chemicals and if the results could be made public. She stated she sent a list of questions to the Administration and asked that they be answered in a reasonable amount of time. Also, she would like to know the emergency response plan if Austin Masters would catch on fire.
Ron Reed, 701 North Lincoln Street, Bridgeport, Ohio, stated that Bridgeport has had a long history of water problems. He was concerned that although Martins Ferry has a good quality water report now, it may not have a good report in 5 years. Mr. Hunker informed Mr. Reed that the City Administration is working on establishing a “trunk water line” that would insure if one town had water problems, they could easily draw water from a neighboring town.
Richard Hord, 915 Virginia Street, announced that a Town Hall Meeting will be held at the Recreation Center on Tuesday, August 10 at 6:00 p.m. with the County Commissioners. When asked about the Betty Zane Festival, Mayor Davies said he felt it would be successful because people want to be social after going through the Pandemic. There has been no information on the Delta variant from the Health Department. Mr. Hord was told that Auditor Randall is at home now and doing well.
Ordinances and Resolutions: There were no ordinances or resolutions read.
Miscellaneous Business:
Mr. Regis made a motion to accept the Settlement Agreement and Repayment Plan between the City of Martins Ferry and Donald Mew. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried and the Settlement Agreement is declared approved.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to cancel the August 4, 2021 Council Meeting. A special meeting could be called if needed. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion is declared passed and the August 4 Meeting of Council is cancelled. The next meeting of Council will be on Wednesday, August 18.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, July 7, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Before this meeting, a budget hearing was held for the Public at 5:30 p.m. No one voiced any concerns at this meeting.
Minutes: Minutes of the June 16, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies was notified by the Police Department just before the meeting that the house at 415 Center Street was collapsing. He consulted with Attorney Stecker and Council regarding the legal ramification of the city tearing this house down. It poses imminent danger to the public. The woman that owns the house is not capable of making decisions. The back taxes on the property amounts to about $25,000 and the city will never recoup the cost of the demolition. The Mayor stated this is a very serious issue. If the City tears down the property, the City assumes responsibility for it. Council discussed this matter for 14 minutes.
Since last year, 1100 meters have been replaced and now 1442 more meters have died. Since all the meters are 10 years old, the Mayor would like to buy 2500 meters which would upgrade the rest of the meter system. He estimates the total cost at $600,000. Eastern Ohio Regional Wastewater Authority (EORWA) is giving the City until the end of September to replace all the meters that have failed. It is hoped that EORWA’s Board will give the city time to install the new meters and won’t penalize customers for estimated readings due to meter failures. The total cost includes the meters and a tower that will sit on one of the water tanks and transmit the monthly readings directly to the Utility Office. This will save on labor and equipment costs. The Water Capital Project Fund can be used for some of the cost of the meters. Since the water debt will soon be reduced for the Water Plant amount, the Mayor asked Council to consider rolling the water debt amount of $5.59 from each water bill into the Capital Project Fund. Water customers will see no difference in their bill and this would help towards the cost of new meters.
The Celebration in the Park on July 5 went well. There was music, food and several vendors. A 14 minutes fireworks display ended the evening. The Mayor thanked Council for their input and support for the project. One of the Food Vendors, Ideal Provisions, has offered to pay for a free swim and free entertainment on August 23.
Work at the cemetery is falling behind because of a lack of personnel.
The Mayor requested an Executive Session at the end of the meeting to discuss personnel.
Service Director: Mr. Sutak reported that a purchase order is needed to buy 325 water meters at an estimated cost of $59,475. The fund has the money in it, but the line item does not. Until a meeting can be held to make appropriation changes, Mr. Sutak asked Council to approve the purchase order from Ferguson Water Works. It takes approximately 3 weeks for the meters to arrive.
Director Sutak asked Council to approve an $8,000 Purchase Order for an emergency purchase by the Water Department from Toma Technology Inc.
The budget looks good and Mr. Sutak will take it to the County for review.
It was recently brought to Mr. Sutak’s attention that the city did not apply for the Service Water NDPES (National Pollutant Discharge Elimination System) Permit. The difficult application was completed and the permit fee has been sent. The city is now active with a NDPES Permit. Mr. Sutak has also been working on an MS4 (Municipal Separate Storm Sewer System) Permit and a Total Storm Water Plan.
Mr. Regis asked about the sewer problem on Madison and Pearl Streets. The Mayor explained how the water flows and drains in this section of the city. To help alleviate some of the problems, the city is keeping the sewer drains clean and the catch basins open. Mr. Sutak has met with the city’s engineer to discuss securing a GIS Mapping of the city’s storm sewers. Funding will be sought for this project.
Safety Director: Director Regis passed out pictures of the new EMS Squad that will be delivered on Monday, August 9. Fire Chief Tom Kelly has submitted a quote for a new generator for the Liberty Fire Station. This station is also used as a cooling station. This purchase will be discussed with the Finance and Safety Committees. Director Regis commended the Mayor and Administration for organizing the celebration and fireworks display on July 5.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: While Auditor Randall is recuperating, Mr. Regis will meet with Trish Headley, Assistant Auditor to review financial issues. He will then schedule a Finance Committee meeting.
Street: No report.
Ordinance: Mr. Shrodes said he has received some additional information to update the Organizational Chart. He will contact committee members and set a date for the next meeting.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes scheduled a Service Committee Meeting for July 19 at 5:30 p.m. in Council Chambers.
Cemetery: Mr. Burns read an article regarding possible Cemetery Grant Funding from the July 4, 2021 issue of The Times Leader. This article and a report from Mr. Burns was given to the clerk and included with these minutes.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, a member of the Concerned Ohio River Residents, spoke about the Austin Masters Facility in Martins Ferry. This facility recycles gas and oil waste and ships the radioactive materials to landfills. Ms. Reed is concerned with the safety practices of this company and worries the city’s water supply may be getting contaminated. President Davis said the Water Department Superintendent is aware of these concerns and monitors the water supply very carefully. She stated Martins Ferry was one of the first cities in Ohio to have a Water Protection Program. Mr. Shrodes invited Ms. Reed to attend the July 19 Service Committee Meeting where this issue will be discussed.
Richard Hord, 915 Virginia Street, commented that the Grand Opening Celebration of East Ohio Regional Hospital went well and hopes the hospital re-opening will be a positive impact on the city. He felt the Strawberry Festival was a very successful event for the city. Council and the Administration were thanked for supporting Library Funding. Mr. Hord inquired about having a Town Hall Meeting with the Belmont County Commissioners on either August 10, August 12 or August 24 at 6:00 p.m. Council was receptive to the idea and Mr. Jim Howard will check to see if the Recreation Center is available on one of these dates. Mr. Hord was told that Auditor Randall is doing well and is in daily contact with the office.
Tom Burns, Council-at-Large Member, 411 Grant Avenue, met with Lesley Link on June 28 to observe the slippage and drainage problems behind her home and the rest of the homes on that side of Colerain Pike. He believes something needs to be done to alleviate this problem. Mr. Burns submitted a report and pictures of this problem which will be filed with the minutes.
Ordinances and Resolutions:
A motion was made by Mr. Regis and seconded by Mr. Schramm to amend the current Resolution regarding the Budget. In the first paragraph it states “Mayor” and should be changed to say “Auditor”. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
A Resolution Adopting a Budget For The City of Martins Ferry For The Fiscal Year Beginning January 1, 2022 and Declaring an Emergency.
This Resolution was given a second reading. Mr. Regis made motion to suspend the rules. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Schramm made a motion that Council pass the Resolution as read. Motion was seconded by Mr. Hunker. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
A Resolution Authorizing The Filing Of The FY 2021 Belmont County Community Housing Impact And Preservation Program Application To The State Of Ohio, Office Of Community Development.
This Resolution was given a second reading. Mr. Shrodes made a motion to suspend the rules. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Mr. Hunker made a motion to pass the Resolution as read. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Resolution was declared passed.
A Resolution Authorizing The Purchase And Use Of An Employee Dishonesty And Faithful Performance Policy.
This Resolution was given a second reading. Mr. Regis made a motion to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Schramm made a motion to pass the Resolution as read. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
An Ordinance Awarding COVID Hazard Pay to City Employees.
This Ordinance was given a second reading. Mr. Shrodes made a motion to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Motion was made by Mr. Shrodes to pass the Ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions in the Police Department.
This Ordinance was given a second reading. Mr. Rodgers made a motion to suspend the rules. Mr. Shrodes seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Hunker to pass the Ordinance as read. Motion was seconded by Mr. Schramm. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Ordinance was declared passed.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to appropriate $35,000 from the General Fund for the demolition of the house at 415 Center Street with options to include the demolition being performed by the City. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
Mr. Rodgers made a motion that Council approve the purchase order of $8,000 for Toma Technology Inc. Motion was seconded Mr. Hunker. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Regis made a motion to appropriate $16,000 to Ferguson Water Works from Water Capital Improvement Projects to the Water Supply Line Item for 325 water meters. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
The Mayor informed Council that the City Administration is negotiating a lease with a Gas and Oil Company for 14 acres in the Crawford Heights area. Motion was made by Mr. Regis to authorize the City Administration to take bids for a lease of 14 acres in Crawford Heights from Gas and Oil Companies. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
The Mayor stated the Mr. Ney was changed from full-time Dispatcher to full-time Police Officer. The full-time Police Officer positions and the full-time Dispatcher positions are all filled. Chief McFarland is looking for some part-time Officers and Dispatchers to alleviate the overtime.
The Mayor asked Council to go into Executive Session to discuss Personnel. Mr. Shrodes made a motion to enter into Executive Session under 121-22, G1. for Personnel. Ohio Revised Code 121-22, G1. reads: Hold an Executive Session for the employment dismissal, discipline, promotion, demotion, compensation of a public employee or an official where the investigation of charges or complaints against a public official, employee, licensee or regulated individual unless the public employee, official, licensee or regulated individual requests a public hearing. Motion was seconded by Mr. Schramm. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Rodgers made a motion to go out of Executive Session. Mr. Burn seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, June 16, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Tom Burns and Jack Regis, Council at Large Members. Jim Schramm, Council at Large Member, informed President Davis he could not attend this meeting because he would be out of town. Rick Rodgers, Fourth Ward Council Member, notified President Davis that he had a death in the family and would be unable to attend the meeting.
Minutes: Minutes of the June 2, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
As previously discussed, Council agreed to change the order of business for the meetings in June so Legislation could be addressed first. Since Mrs. Armstrong needs to leave at 6:30 p.m., this allows her to be present for the reading of legislation. President Davis announced that since only 5 Council members were present, the rules could not be suspended. Council, by majority, can drop the 72 hour rule, and the legislation can be read.
Ordinances and Resolutions:
A Resolution Authorizing The Filing Of The FY 2021 Belmont County Community Housing Impact And Preservation Program Application To The State Of Ohio, Office Of Community Development.
This Resolution was given a first reading. This Resolution will go to a second reading.
A Resolution Authorizing The Purchase And Use Of An Employee Dishonesty And Faithful Performance Policy.
This Resolution was given a first reading. This Resolution will go to a second reading.
Mr. Regis made a motion to suspend the 72 hour rule. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong and Burns voting yes. Motion carried and the Ordinance was read.
An Ordinance Awarding COVID Hazard Pay to City Employees.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Mr. Shrodes made a motion to suspend the 72 hour rule. Motion was seconded by Mr. Hunker. A roll call vote was heard with Shrodes, Armstrong, Burns, Regis and Hunker voting yes. Motion carried and the Ordinance was read.
An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions in the Police Department.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Mr. Regis made a motion to waive the 72 hour rule. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong and Burns voting yes. Motion carried and the Resolution was read.
A Resolution Adopting a Budget For The City of Martins Ferry For The Fiscal Year Beginning January 1, 2022 and Declaring an Emergency.
This Resolution was given a first reading. This Resolution will go to a second reading.
Reports of Officers of the City:
Mayor: Mayor Davies said the water line replacement projects are finished. Workers are busy keeping the grass cut in 2 cemeteries, the Parks and 55 lots around the city.
The Strawberry Festival will be held on Saturday, June 26, 12:00 noon – 10 p.m.
Invitations have been sent to Council for the Official Ribbon Cutting Ceremony at East Ohio Regional Hospital on Monday, June 21, 11:30 a.m. – 3:00 p.m. Music, games, food and inflatable rides for the kids will be available. Governor DeWine will be present.
The Chamber of Commerce is unable to host a Fireworks Display this year. The Administration is trying to secure a date and funding to have a display. If plans fall through for a fireworks display, the Mayor would like to have a 4th of July celebration with music and food vendors in the City Park. Several sponsors have committed funds for this event. The Mayor asked Council to appropriate $2,000 toward this event if it is held.
The city pool is closed due to a broken starter. The repairs will cost $1,500-$3,000. The part should arrive within 3 – 7 days. The Mayor is concerned with the management of the Recreation Center. He read a letter that was sent to the Park District regarding the possibility of terminating the lease agreement between the city and the Park District. A new lease agreement would allow the Park District to manage the pool and concession stands. The city would then assume responsibility for the management and maintenance of the Recreation Center, city parks and ball fields. The Mayor asked Council for permission to write a new lease stating the city will assume management of the city’s recreation facilities and allow the Park District to manage the swimming pool and concession stands.
Service Director: Mr. Sutak will consult with the Mayor and Law Director and write a new policy regarding the cost of water shut-offs and restoration of water services. Sewer and building permit rates will also be addressed. An Ordinance will be written listing the rates for these services.
Council was asked to review the Budget. Mr. Sutak proposed having a Public Hearing for the Budget on July 7 at 5:30 p.m. The Budget needs sent to the County by July 20.
Mayor Davies gave an update on the request to purchase property, owned by the city, adjacent to the Draft Co. Building. The gentleman that made the request does not own the former Draft Co. Building but is looking to purchase it. Councilman Shrodes said he would like to put this request on hold.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will schedule a Public Hearing on Wednesday, July 7, at 5:30 p.m. President Davis said she spoke to Mr. Stecker before the meeting regarding the 2 bonus Hazard Pays and the Police Department part-time employee pay increase. These items have already been acted upon and the ordinances presented tonight are to back-up the actions taken at the last meeting. Mr. Stecker said these adjustments can be paid out before the Ordinance is acted upon.
Street: No report.
Ordinance: The Ordinance Committee met on June 15, 2021. They are in the process of updating the Organizational Chart for the city.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns met a woman, traveling through the area, who said she loved Martins Ferry and the beautiful well-kept Riverview cemetery.
Public Relations: No report.
Real Estate/Utility: Mr. Hunker asked Mr. Sutak to notify the Utility Committee when the rate structure is written regarding the city utility services. The Committee would like to review it before the Ordinance is written.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, commented that East Ohio Regional Hospital has received the Reemerging Business Excellence Award by the Eastern Ohio Development Alliance. He wondered why city officials were not at the ceremony. The Mayor wasn’t concerned about the oversite because the main objective was to get the hospital reopened. Mr. Hord asked about the financial impact the hospital reopening had on the city. The Mayor said to date, the income tax collect is $47, 167. The city will get 25% of this revenue. Mr. Hord was at the Belmont County Commissioners Meeting and learned that they are taking bids to construct a retaining wall on Colerain Pike. Regarding Auditor Randall’s condition, Mr. Hord was told she is feeling better and stronger every day!
Leslie Link, 1033 Colerain Pike, addressed Council regarding water run-off on her property. She has lost the use of a large percentage of her property because of this water problem. She submitted pictures of the property to Council. This problem is now affecting all the properties along the run-off. She has talked to the city’s Service Directors about this problem for the past 5 years. Mr. Sutak has had the city’s engineering company look at the property. Mayor Davies will check with the Corp of Engineers to see if a temporary fix can be done to secure the bank and allow the water to run through. Mr. Sutak is looking into grant funding for this project.
Jeremy Shrodes, 1305 North 7th. Street, is having issues with weeds and rodents at the house next door to his property. The address is 1307 North 7th Street where Councilman Rick Rodgers receives his mail. Mr. Rodgers has been fined and called into Court several times. The house does not have running water and is not owned by Mr. Rodgers. Mr. Hunker suggested that the City should be dealing directly with the actual owner of the property about these matters. Mr. Stecker stated that the house can be marked “Uninhabitable” until the conditions are remedied. The Law Director further clarified that a person is allowed to enter the facility but not spend the night. The Mayor directed Chief McFarland to post an “Uninhabitable Sign” on the property at 1307 North 7th Street and asked the police to make sure no one spends the night at the house. City workers will also cut the grass and the cost of labor will be added to the homeowner’s taxes.
Miscellaneous Business:
Mr. Burns asked when the house at 913 Jefferson Street will be torn down. A woman bought the house next to this property and wanted to know the date of demolition. Mr. Sutak will call Bel-O-Mar and ask if a date has been set.
Mayor Davies spoke with Christopher Dean who owns the property at 1056 Broadway Street regarding the demolition of the property. Mr. Dean now states he has an interested buyer for the property. The city will send another summons for dilapidated property and if Mr. Dean does not show up for court, a bench warrant will be issued.
The Mayor asked Council for permission to get bids for logging on Memorial Park Road next to Riverview Cemetery. If this property is logged, 5 additional acres could be made available to extend the cemetery.
Mr. Regis made a motion that Council allow the Mayor to meet with the Law Director to compose a lease with the Park Board, with the changes indicated by the letter that the Mayor submitted to the Park District. Motion seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes and Burns voting yes. Motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to excuse Mr. Rodgers and Mr. Schramm from tonight’s meeting. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Mr. Hunker, Mr. Shrodes, Mr. Burns and Mr. Regis voting yes. Motion carried.
Mr. Regis made a motion and Mr. Shrodes seconded to appropriate $2,000 from General Fund to use for the 4th of July celebration in the Park. A roll call vote was heard with Regis, Hunker, Shrodes and Burns voting yes. Motion carried.
Mr. Burns made a motion that Council allow the Mayor to investigate logging on Memorial Park Road. Motion was seconded by Mr. Regis. A roll call vote was heard with Burns, Regis, Hunker and Shrodes voting yes. Motion carried.
Mr. Shrodes made a motion to tabled discussion of the sale of property near the former Draft Co. Building. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Burns, Regis and Hunker voting yes. Motion carried.
Mr. Shrodes mentioned he has had several complaints regarding the loud noise created by a Recycling Truck making pick-ups, between 3 a.m.-4 a.m., near the Dollar Tree Store. The Mayor said he is aware of this situation and will take care of it. Mr. Sutak said he will send a certified letter to the Recycling Company and propose pick-ups be made a little later in the day so the neighbors would not be disturbed by the noise.
Mr. Shrodes reminded everyone that with the warmer weather to please take extra precaution to bag trash properly so sanitation workers don’t have to deal with bugs and maggots.
Mr. Regis mentioned the alley behind his house is full of poison ivy. He worried about the sanitation workers picking up the trash. Mr. Sutak said he will try and arrange to have the area brush hogged.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, June 2, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the May 19, 2021 Council Meeting were approved as written.
Correspondence: Council received a letter from Columbia Gas of Ohio informing the Mayor and President of Council that Columbia Gas of Ohio will file an application at the end of June with the Public Utilities Commission of Ohio to increase Columbia’s base distribution rates and to implement an alternative rate plan. President Davis will scan the document received and send to all Council Members with the rates. She will give the document to the Mayor Office to make public for citizens to view.
As discussed at the last meeting, Council agreed to change the order of business for the meetings in June so Legislation could be addressed first. This would insure not only a quorum but to allow Mrs. Armstrong to be present for the reading of legislation since she needs to leave the June meetings at 6:30 p.m.
Ordinances and Resolutions:
An Ordinance Directing The Allocation of 4% of Net Income Tax Revenue Received To The Street Department Capital Projects Fund Beginning January 1, 2022.
Motion was made by Mr. Rodgers to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Authorizing The Auditor To Establish The Street Department Capital Projects Fund.
Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Hunker to pass the ordinance as read. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Directing The Allocation of 10% of Net Fine Revenue Generated By The Police Department to the Police Department Capital Projects Fund Beginning July 1, 2021.
Motion was made by Mr. Schramm to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried. Motion was made by Mr. Burns to pass the ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Regarding Dogs in City Parks.
Motion was made by Mr. Shrodes to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Motion was made by Mr. Regis to pass the ordinance as read. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance Authorizing Auditor to Establish the EMS Levy Fund.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mr. Regis. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
A Resolution Authorizing City Service Director To Apply For, Accept, and Enter Into A Water Supply Revolving Loan Account (WSRLA) Agreement on Behalf Of The City Of Martins Ferry For Construction Of Water Facilities; And Designating A Dedicated Repayment Source For The Loan.
Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Resolution was declared passed.
Reports of Officers of the City:
Mayor: Mayor Davies commended the Martins Ferry Police Department and all the safety forces involved in the quick response to the shooting on Washington Street on Memorial Day.
Council was reminded that the city cuts grass in Riverview Cemetery, Walnut Grove Cemetery, the ball fields, the city park and on 51 lots that do not belong to the city. City employees are keeping up as best as they can. The Code Administrator is out daily fining people for high grass.
Water lines have been replaced in North Lawn. Crews should finish replacing the water line in Hillendale next week. The water line replacement project in the Sunset Heights area should be finished this week. These water lines have incurred multiple breaks over the past few years. It is hoped that by replacing these problem lines, employee overtime can be avoided.
A new pump and motor has been purchased for the city swimming pool. As soon as other plumbing supplies are received and installed, the pool will be ready for the summer season. It will be up to the Park District on when the pool will be opened.
City Administration has met with local and state officials regarding funding for a trunk water line that would run from Tiltonsville to Shadyside and possibly to Powhatan and Wheeling, WV. When meeting with Mr. Herron, Wheeling City Manager, he mentioned that Wheeling also supplies water to Pennsylvania. This project could possibly be a 3 state project and would ensure that no city or town tying into this line would run out of water.
The Street Sweeper was repaired and is now operational. The Sewer Truck is broke and is being fixed. The Mayor is very dissatisfied with the company the sewer truck was purchased from and will not deal with them again.
The Demolition of three properties has been slowed due to paperwork. As soon as all the necessary paperwork has been filed, the Mayor will demolish these structures using his own equipment.
The Mayor asked Council for permission to schedule activities in the Park every weekend during the summer, except of course for those weekends already reserved by organizations. Funding is being sought to repair the Park’s Amphitheater and to update the Park.
Service Director: Mr. Sutak reported that workers cut the grass and trimmed the City Park and it looks very nice. The bucket truck will be used to trim some of the trees in the Park. The Fountain area needs cleaned. It is hoped that a group would undertake the Fountain area as a service project and plant flowers around it. The Walnut Grove Cemetery has also been cut and trimmed. Some trees need pruned there also.
An application, for funding a direct water line to the hospital and business district, is almost ready to be submitted.
State Route 7 has been cut and trimmed. Mr. Sutak will try and get ODOT to use a brush hog and trim up near the fence.
Mr. Schramm asked to Mr. Sutak to check on property owned by Mr. Bozo on the 6th Street Extension. There is a tree growing from the foundation and it is blocking the sidewalk.
Auditor: Auditor Randall distributed the May Financials to Council Members. Regarding recent questions about the income tax, the Auditor directed Council to the Revenue Report that clearly shows the Income Tax collected under each fund. According to the State of Ohio, the city has the authority to spend up to $50,000 without Council’s approval. The Auditor is aware of the appropriations and budgets and tries to stay within these bounds, but sometimes expenditures arise and they go over appropriations. She will need approval of Council for payment for 3 items: an armature, a golf cart and a bill for $29,060 to rebuild a high service pump for the water department. She reminded the Administration of the need for purchase orders.
Safety Director: Director Regis apologized for missing the last 2 meetings. The new ambulance will be arriving by the end of July. Betty Zane Days will be held on Wednesday, August 4-Saturday, August 7. The Fire Department seeks permission from Council to use the Park from August 1-8 to give them enough time to prepare, set up, and clean the Park after Saturday night. Director Regis witnessed the shooting on Washington Street on Memorial Day. He highly praised the city’s safety forces on their professionalism in their response to secure the scene, apprehend the suspect, and rendered aid to the victim before EMS arrived.
Law Director: No report.
Police Department: Chief McFarland echoed the sentiments of the Mayor and Safety Director regarding his department’s response to the shooting on Memorial Day. He thanked Mr. Shrodes for coordinating the volunteers who placed flags on veteran’s graves. The Chief reported that a full-time dispatcher position is open and there are no part-time dispatchers trained to move into this position. He would like to see the wage increased for part-time police department employees. The Mayor asked the Chief to consider an amount that he would like to see paid to part-time employees, and bring it to the next meeting.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will schedule a meeting after the Auditor receives notices of Liability Insurance costs and Health Insurance costs for employees.
Street: Mr. Rodgers thanked Council Members for passing the Ordinance Allocating 4% of Net Income Tax Revenue to the Street Department Capital Projects Fund.
Ordinance: Mr. Shrodes scheduled an Ordinance Meeting for Tuesday, June 15 at 5:30 p.m. to review the city’s table of organization.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns thanked everyone involved in keeping the cemetery looking nice.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked if another bank or business has shown interested in the buildings formerly occupied by PNC Bank and Dollar General. The Mayor said nothing definite but there has been some interest in all the downtown area buildings. Mr. Hord also inquired if any recognition was being planned for 4 recently retired businessmen who have contributed to the city. Nothing yet has been planned. The Mayor was asked what he would like to accomplish before the end of the year. Top priorities are: More business in the downtown area, more activities in the city park, and secure funding to upgrade the infrastructure. Mr. Hord asked when the Curley Residence might be torn down. Mr. Sutak said that house is on the list to be torn down and Bel-O-Mar is submitting bids for demolition of this structure.
Thomas Burns, 411 Grant Avenue, thanked Chief McFarlan, Mayor Davies, Mr. Stecker and Belmont County Judge Chris Berhalter for removing the vicious dog that bit and mauled his wife. He said that Martins Ferry has an excellent Police Force and he appreciates everything they do.
Miscellaneous Business:
Mr. Shrodes thanked Mayor Davies, Mr. Sutak and all the employees for keeping the cemetery trimmed and looking nice. Also, he thanked all who came out to put flags on the Veterans Graves.
For the past year and a half, city employees have done an outstanding job with the COVID-19 problems and restrictions. He would like to show these employees appreciation for their hard work during the Pandemic. Therefore, Mr. Shrodes made a motion to allocate $500 from the COVID Money to each currently employed, full-time, permanent employee who worked during the COVID Pandemic in the year 2020. This is a bonus for hazard duty. Motion was seconded by Mr. Schramm. After a 10 minute discussion, a roll call vote was heard with Shrodes, Burns, Schramm, Regis, and Hunker voting yes. Mr. Rodgers abstained. The motion carried by a majority.
Mr. Rodgers made a motion to raise the wage of Part-Time Police Department Employees to $16.50 an hour. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried.
Mr. Shrodes motioned to authorize the Mayor to utilize the City Park for functions as he sees fits this summer. Exclusions include June 13, June 19 and August 1-8. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Rodgers, Burns, Schramm, Regis, and Hunker voting yes. Motion was declared passed.
Mr. Rodgers made a motion Council approve the expenditures as submitted by the Auditor for the Swimming Pool Pump, the Golf Cart and the high service pump for the Water Department. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried and the purchases were approved by Council.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Shrodes made the motion to excuse Mrs. Armstrong retroactively from the May 19, 2021 Council Meeting. Mr. Rodgers seconded the motion. After an affirmative voice vote, the motion passed.
Now that the Pandemic is ending, Mr. Burns would like to schedule a ceremony to dedicate the Veteran Banners. A pamphlet will be available listing a story on each Veteran.
Mr. Rodgers reported that 3 new flags for the Cemetery are at Jim Nicholson’s office. He reported that the funeral flowers, sent by the city, for the father of former Mayor Krajnyak, were gorgeous. Also, Mr. Rodgers received a call from Ken Bonnell saying his grandparents grave stone in Riverview Cemetery is off its base. Mr. Bonnell was told by a person in the Utility Office that it was the city’s responsibility to repair the stone. Mr. Sutak noted that only stones displaced due to ground movement are the City’s responsibility. The Mayor said many stones need attention and he hopes crews can get to this in the near future.
Mr. Hunker asked if any progress has been made on the South Zane Highway regarding the poor paving job done by the contractor. This job was arranged by Bridgeport’s Engineer and the work was done by a contractor from Wellsburg, WV. The Mayor directs all calls received about this stretch of highway to the Engineer and Contractor.
Mr. Regis aired his concerns about the management of the Recreation Center and Parks. The Mayor said a meeting was held with 3 Park Board Members last week. They discussed the lack of personnel to take care of these properties. The Mayor asked the Park Board to relinquish control of the Recreation Center, the city Park, the cemetery, and the ball fields to the City. The Park District would only be responsible for running the swimming pool and concessions. The Park Board is meeting on June 3 to consider future plans. The Mayor would like to attend this meeting, and hopefully Mr. Burns and Mr. Schramm can also attend.
Mr. Rodgers made a motion to allocate $250 from the COVID-19 Relief money to each currently employed, part time, permanent personnel, who worked during the COVID Pandemic in the year 2020. This will be considered as compensation for hazard duty. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried.
Mr. Rodgers moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, May 19, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Absent: Suzanne Armstrong, Third Ward Council Member and Rick Rodgers, Fourth Ward Council Member. Mrs. Armstrong informed President Davis that she was unable to attend the meeting. President Davis reminded Council that if Mr. Rodgers did not show, the rules cannot be suspended and no legislation can be acted upon. (Mr. Rodgers did arrive a few minutes after the meeting started.)
Minutes: Minutes of the May 5, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Valves and a pump have been replaced at the Water Works and the plant is in great shape. Two water lines, that have had multiple breaks in the last year, are currently being replaced. One is in the Hillendale area and should be finished next week. The second line, in North Lawn, has been contracted out and should be finished by the end of the week. These two replacement lines should alleviate the need for repairs thus cutting down on the overtime labor costs. One more problem water line, in Sunset Heights, is scheduled for replacement before the end of the year.
Crews are mowing the cemetery and 35 lots in town. The Mayor explained the city cuts many lots, not owned by the city, as a curtesy to the citizens. The city is not responsible to maintain these lots.
Line painting has started on Broadway Street and crews will continue to work their way through town.
A golf cart has been purchased for use by the Parking Enforcement Officer and Coder Administrator.
The Mayor and Service Director met with the County Commissioners about running a trunk water line from Yorkville to Shadyside, with all the cities in between tying into it. This line could ensure that no town along the line would be without water should they incur a major water break. This is about a 30 million dollar project and funding is being sought from local, state and federal agencies.
On Wednesday, May 26, flags will be placed on Veterans graves at Riverview Cemetery and Walnut Grove Cemetery for Memorial Day. Anyone willing to help can meet at the top of Riverview Cemetery at 11:00 a.m.
The owner of Rose Café has returned the necessary paperwork for the city to demolition the building. Mr. Stecker is finalizing the rest of the details. He will draft a letter to the County Auditor to release all the back liens before the city tears the structure down.
The father of former Mayor Krajnyak passed away last week. The city will send a card and flowers to the family.
The Mayor reported that the water plant debt will be paid off at the end of the year. This debt is being paid by a $.59 surcharge on all customer’s monthly bills. Instead of reducing monthly bills by this minimal amount, he asked Council to consider putting this money into a capital outlay fund so the city can start replacing water lines.
Mr. Regis asked for an update on the swimming pool pump. The Mayor said they are looking for a new one and it may cost around $8,000 if one can be found. Mr. Regis will send the Mayor the name of a vendor in Pennsylvania who may be able to secure one.
Service Director: Mr. Sutak met with Omega about different grants and funding. He also participated in a ZOOM Meeting to understand how the American Rescue Care Relief Money can be used.
It is hoped that the funding for the trunk water line from Yorkville to Shadyside can come from the EDA (Economic Development Administration). The City of Wheeling may also be interested in tying into this line. This line would be an incentive for the proposed Cracker Plant in Dilles Bottom. Funding is still being sought for a direct water line to the hospital.
Mr. Sutak asked Council to approve two ordinances to authorize the filing of a Natureworks Application for the city park and one for the ballfield in Hillendale. This funding could possibly be used for new lighting, resurfacing the basketball court, fencing, and other upgrades to the park. The city would be required to match 25% of this grant. The Water Department has opened up the water fountain in the Park for the season. Some of this Natureworks grant may be used to make improvement to the fountain.
Mr. Sutak is working with Bel-O-Mar on a Neighborhood Revitalization Application to receive funding to finance the upgrade of the amphitheater and lighting in the City Park.
Dan Brown, owner of the old DraftCo Building on South 4th Street, would like to purchase a portion of the railroad property behind the building owned by the city. It will cost approximately $1,000 to survey this property. Mr. Sutak asked Council to consider setting a price for this property. Mr. Stecker said the city can set a minimum bid for the property. Reasonable criteria can be stipulated in the sale of the property. Mr. Rodgers was concerned about the use and appearance of the property. The Mayor said he would speak to Mr. Brown and find out his intent for the property and report back to Council.
Personnel from the Water Department will be replacing old analog meters. If the meters aren’t replaced, Eastern Ohio Regional Wastewater Authority (EORWA) will begin charging those customers whose meters register an “E” (for estimated) approximately $11 more on their bill. EORWA has given the city 90 days to replace the meters before they begin charging customers the additional fee.
Safety Director: No report.
Auditor: A cash statement, as of May 19, was distributed. Auditor Randall said there is COVID money left from last year and can be used until September 30 for COVID purposes. One restriction is that if the city is going to allow employees to use this money for COVID sick leave instead of using their own sick leave, Council must make a motion to permit this spending up to 80 additional hours.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard thanked the Mayor for quickly working on problems of the Park District. Mr. Sutak told Mr. Howard he would check with Deluxe Doors to see when the new doors for the Recreation Center will be delivered.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reported the committee met on Thursday, May 13 at 5:30 p.m. Insurance rates were unavailable to review at that time. The Committee discussed the need to generate income for the General Fund and the hiring of a new police officer. Minutes of this meeting will be included with Council Minutes.
The Mayor added that the gentleman being considered for new police officer position is currently a police dispatcher and is training two new dispatchers. After he finishes training the new dispatchers, he will be then be recommended for the police officer position.
Street: The Street Committee met with the Finance and Audit Committee on Thursday, May 13. The Street Committee recommends, beginning in the Year 2022, that 4% of the Income Tax Money be put in a line item designated for street paving.
Ordinance: Two ordinances will be presented later in the meeting for consideration.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes praised the water department staff for the immaculate condition of the water plant. He referred to it as a “Showpiece”.
Cemetery: No report.
Public Relations: The Chamber of Commerce is not financially able to sponsor the Fourth of July Fireworks this year. It is hoped that another entity would be able to assume this responsibility.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, thank the Mayor for supporting the maintaining of funds for the library through the State of Ohio. He also asked if the Fracking Barge was still being considered. The Mayor said permits were being sought to put it in. In regards to striping South Broadway and Etna Streets, the Mayor said this was done today and they are waiting to borrow an arrow template to finish the job. PNC Bank will be closing on Friday and Mr. Hord asked if any other bank or business expressed interest in the building. The Mayor said several banks may be interested in the site.
Ordinances and Resolutions:
Mr. Regis made a motion to suspend the 72 Hour Rule for both pieces of legislation regarding the Natureworks applications. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and the 72 Hour Rule was waived.
An Ordinance Authorizing the Filing of a Natureworks Application for the City Park.
An Ordinance Authorizing the Filing of a Natureworks Application for the Hillendale Ballfield.
Motion was made by Mr. Hunker to suspend the rules. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Schramm and Regis voting yes. The motion carried and the rules were suspended. Mr. Regis made a motion to pass both ordinances as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and both ordinances were declared passed.
Miscellaneous Business:
The Mayor reported that a man would like to do some logging on city property. If Council approved, funds generated from this project would go into the General Fund. The property is on Memorial Park Road. Concerns were aired about the bidding process and how the property would be left after the logging. If Council is interested in this project, the Mayor could also show the man the wooded area of the cemetery.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
President Davis relayed concerns from Mrs. Armstrong about the meetings in June. She has conflicts with both dates. She is able to come to the June meetings but would need to leave early. Council agreed to change the order of the June meetings so Mrs. Armstrong could be present for any legislation needed to be read. The meetings will still be on June 2 and June 16 beginning at 6:00 p.m.
Mr. Shrodes noted the Lions Club planted flowers around town and in front of the city building. They have ordered hanging baskets for the downtown area and city workers will use the bucket truck to place the baskets on poles. Ferry Hardware is donating a sprayer so the baskets can be watered every day.
Mr. Shrodes made a motion that the City does not give permission for an additional 80 hours of employee sick leave to be covered by COVID money. Mr. Schramm seconded the motion. A roll call vote was heard with Shrodes, Rodgers, Burns, Schramm, Regis, and Hunker voting yes. The motion carried.
Mr. Stecker will prepare a Resolution to set up a new fund for paving and resurfacing streets within the city. Four percent of the city’s income tax money will be placed in this fund.
Mr. Rodgers apologized for being late to the meeting.
Mr. Schramm moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned at 6:39 p.m. with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, May 5, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Councilman Rodgers reserved his right to vote.
Minutes: Minutes of the April 21, 2021 Council Meeting were approved as written.
Correspondence: Correspondence was received from the Department of Commerce, Division of Liquor Control, regarding Council’s right to object to the renewal of any alcoholic beverage license and request a hearing. Permits to sell alcoholic beverages in Martins Ferry will expire on July 1, 2021. It is the responsibility of every permit holder to file a renewal application. Chief McFarland said there were no issues with any establishments that sold alcoholic beverages in the city.
Reports of Officers of the City:
Mayor: Mayor Davies reported city employees have been working on the wiring in the basement of the city building to try and get it better organized.
The new tractor for the cemetery cost $11,800. At the last meeting, Council approved taking $10,000 from the Permanent Improvement Fund to pay for the tractor. The remaining $1,800 was taken from the Street Department Fund since the tractor is also used for cutting grass on Route 7 and other properties in town. Crews are doing their best to cut the grass in the cemetery but with recent heavy rainfall, the grass is growing faster than it can be cut. This week a sewer was capped and concreted over on Zane Highway and it will be covered with dirt on Friday.
The Mayor informed Council that a new warehouse business has recently opened in the city along with several other smaller businesses.
A gentleman, in partnership with the James C. Dawes Welding Company, wants to lease the building just north of the company and place a 1,000 gallon propane tank in the back for filling smaller propane cylinders. The Mayor checked with Mr. Stecker regarding Zoning for this property and was told this is a permitted use.
As soon as the weather is warmer, city employees will begin replacing water lines from North Ridge Drive to Highland Road in Hillendale. There have been multiple water breaks in this area and this replacement project will alleviate the problems.
Mrs. Armstrong reported the railroad ties near Nickles Bakery on Route 7 South are deteriorating. Mayor Davies said he would contact the Railroad Company and report the problem.
Service Director: Mr. Sutak could not attend tonight’s Council Meeting because he was participating in a ZOOM Meeting with Bel-O-Mar.
Safety Director: No report.
Auditor: Auditor Randall passed out the end of the month reports for April, 2021.
Law Director: No report.
Police Department: Chief McFarland reported a full-time Dispatcher came in contact with someone who tested positive for COVID-19. The Dispatcher is now quarantined. A full-time Officer has re-enlisted in the Army Reserves and will be gone a few weeks in June and 1 weekend a month henceforth. Due to a dog-biting incidence at the ballfield in Hillendale, Chief McFarland has consulted with Mr. Stecker about possibly preparing an ordinance prohibiting dogs in the City Park and ballfields.
Chief McFarland discussed with the Mayor about placing the profits from Street Sweeper violations into the Police Department Fund. He also proposed raising the part-time wage from $11 to $15. A schedule of Part Time Wages, paid by other towns along the Ohio River, was distributed.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard reported the Park District has received several generous donations. Pool passes are now being sold and applications for life guards are being accepted. The Belmont County Health Department is doing a one-time COVID-19 Vaccination Clinic at the Recreation Center on Tuesday, June 1, 2021. The next meeting of the Park District is Thursday, May 6, 2021 at 5:30 p.m.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis re-scheduled the combined meeting of Finance and Audit and Street Committees for Thursday, May 13 at 5:30 p.m. Originally this meeting was scheduled for May 11.
Street: The Street Committee will meet with the Finance and Audit Committee on Thursday, May 13 at 5:30 p.m.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Pro-Tempore Rogers reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, stated he has been appointed to serve on the Belmont County District Library Board. The Library Board is concerned that the State of Ohio is considering lowering the current funding rate of 1.7% to 1.66% which would take effect July 1, 2021. He asked the Mayor to consider contacting the State Senators and Representatives and ask them to keep the current funding rate of 1.7%. Mayor Davies said he would send them a letter tomorrow. Mr. Hord asked about the $479,718 carry-over money in the General Fund. The Mayor said the biggest reason was the COVID-19 funding which was used for wages for the city’s safety forces which freed up money in the General Fund. Mr. Hord noted that Belmont County ranked 3rd in the State of Ohio for the largest occurrences of COVID-19. The Mayor said the City follows the safety guidelines from the Governor.
Tom Burns, Council-at-Large Member, 411 Grant Avenue, said he would like to see the Parking Meter Fines kept in the Meter Fund for upkeep/repairs on the meters and help with the salary of the Meter Enforcement Worker. The Mayor said the meter funds and the off-street parking funds all go into Parking Enforcement. If a police officer writes a street sweeper ticket, the proceeds go into the Police Department Fund. If the Parking Enforcement Worker writes a street sweeper ticket, the proceeds go into the Parking Enforcement Fund. Mr. Burns reported a couple of meters in town weren’t working. Mr. Stecker said he would prepare an ordinance to clarify the appropriate funds for the Parking Meter, Off-Street Parking and Street Sweeper proceeds. Mr. Burns thanked Chief McFarland and the police force for all they did for his grandson when he was in High School.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Shrodes said the Lions Club and a few High School Students will be putting flags on Veterans graves at Riverview Cemetery and Walnut Grove Cemetery on May 26, 2021 at 11:00 a.m. in preparation for Memorial Day. Anyone is welcome to help.
In regards to dogs in the City Park, Ballfields and recreation areas, Mr. Stecker said that he will prepare an Ordinance listing the penalties for offenders. Signs can also be posted.
Mr. Shrodes said the pay rates for the Dispatchers and hiring of another police officer will be discussed at the May 13th meeting of the Street Committee and Finance and Audit Committee.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
There was a short discussion on Parking Violations. Mayor Davies reiterated that proceeds from tickets written by Police Officers go into the Police Department Fund. Auditor Randall said the Auditors may change the way tickets are handled.
Mr. Rodgers thanked everyone in the Fourth Ward who voted yesterday. Mr. Rodgers will retain his Fourth Ward Council seat.
Mr. Hunker moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned at 6:39 p.m. with a salute to the flag.
The Martins Ferry City Council met in Regular Session on Wednesday, April 21, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Seating was spaced for social distancing and other precautions were observed in accordance with the COVID-19 compliance.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the April 7, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported that the Contractor for the Zane Highway project told him the street should be paved by next week.
Owners of three dilapidated structures, all on corner lots, have agreed to sign their property over to the city for demolition. The structures include: Rose Café, the yellow house on Ellet and Fifth Streets, and the white building on Broadway. The Mayor estimated the cost of the demolition would be $25,000 including insurance and hauling/dumping fees. The Mayor and the city employees would supply the labor. Because the Rose Café is a commercial building, it will have to be abated. Residential, single dwellings do not have to be abated.
Two water lines need to be repaired by contractors. One line is in West Lawn and one is on Highland Avenue in Ferryview. Total cost for replacement of these two lines is around $16,000.
The cemetery only has one tractor. The Mayor asked Council if Permanent Improvement money could be used to buy a new one. Each tractor will be assigned to an employee who will be responsible for the care of the tractor.
The Mayor and Service Director met with local politicians and state representatives regarding the possible installation of a water trunk line running from Tiltonsville to Shadyside and possibly extending to Powhatan Point. Funding is being sought from Federal, State and local entities. This line could ensure that no town along the line would be without water should they incur a major water break. Many studies need to be done regarding this project.
The Mayor would like to establish a Capital Outlay Line Item for the Police Department which would encompass 10% of all police revenue. This money would be used to replace equipment for the department such as Tasers, body armor, etc.
Service Director: Mr. Sutak attended a Civics Meeting on April 20. The Civics thanked Council for their help in getting the fence at the Ballfield in Hillendale and for installing a drainage system on the third base side of Fodor Field. Opening day of softball will be on Saturday, April 24. The Civics also hope to raise funds to install batting cages in the Park and new lighting at Fodor Field.
The Auditor’s Office has completed the paperwork for the forgiveness on the Water Line Loan.
Mr. Sutak told Mr. Shrodes that the curb on Grant Avenue will be painted soon so cars will not block the way for the School Buses to make the turn.
Safety Director: Director Regis praised the two police officers who rushed into a burning duplex last week and saved two women. He praised the neighborhood, police and fire departments for coming together to help in this situation. The Mayor echoed Director Regis’s sentiments and said he was very proud and appreciative of the safety forces in town.
The incident reporting system problems have been fixed and all reports are up-to-date.
On April 24, the fire engines will parade the kids around town to celebrate the opening day of softball.
Auditor: If Council approves the leasing of Tasers by the Police Department, Auditor Randall got permission from Mr. Stecker to take the funds from the Capital Project Fund. The Mayor and Service Director were reminded that Purchase Orders need to be submitted to the Auditor’s Office for recordkeeping.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis scheduled a combined Street and Finance Committee Meeting on Tuesday, May 11, 2021 at 5:30 p.m. in Council Chambers.
Street: Mr. Rodgers reported the Street Committee met on April 15, 2021. An estimate of $70,000-$75,000 was received for the 9th Street paving project. Since the licensing money that the city receives is about $40,000-$45,000 annually, this project was tabled. Mr. Rogers would like the Street and Finance Committee to have a joint meeting to discuss creating a budget line item for repairing of streets. Also discussed was legislation passed at the November 20, 2019 Council Meeting regarding Wheeling Heating and Cooling. Minutes of this meeting will be included with Council Minutes.
Mr. Burns proposed paving and infrastructure repairs on Grant Avenue and Broadway. A full report on this proposal from Mr. Burns is included with Council Minutes. The Mayor said this will be an expensive project and is a top priority in the infrastructure plan.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm stated the Safety Committee held a meeting on Tuesday, April 20. The Police Department performed a Taser Demonstration comparing the old Taser and the proposed new Taser. The committee recommends leasing 5 Taser guns over a 5 year period. Additional add-on features are included with the leasing option. The payment schedule is included with these minutes. Also, the committee recommends the Police Department hire Bob Ney to reduce overtime hours. Mr. Ney is presently dispatching for the Police Department.
Service: Mr. Shrodes reported the Service Committee met on April 12 to discuss ongoing computer problems, a city dog park and abandoned cars on private property. The American Kennel Association was consulted about establishing a dog park. They suggested forming a citizens committee to set up and take care of the Park to relieve the city of any liability. Concerns were aired about the entanglement of computer and communication wire in the basement and the possibility of getting a generator to alleviate problems when power is lost.
Cemetery: Mr. Burns agreed with the Mayor to hold the city employees responsible for the care and maintenance of their assigned lawn equipment.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Jim Howard, North 8th Street, spoke on behalf of the Martins Ferry Park District. He gave a report on the condition of the city swimming pool, which should open Memorial Day Weekend. The alley next to the pool needs paved or the potholes patched. The new doors for the front of the Recreation Center have been ordered. The next meeting of the Park District will be May 7 at 5:30 p.m.
Mr. Burns, 411 Grant Avenue, reported that his wife, Pat Burns, was attacked by a vicious dog in her neighborhood and the animal was allowed to remain quarantined for 10 days at the home. Pat suffered two wounds and was admitted to the hospital for concerns of infection. Mr. Burns has spoken to Chief McFarland and this case will be going to the Prosecutor’s Office. Appreciation was expressed to the Police Department for their help with this dog attack. A copy of Mr. Burn’s complete report was given to the clerk and is included with these minutes.
Lisa Beck, 11 South 3rd Street, spoke regarding the handicap parking space in front of her house. Three months ago, the handicap parking sign was moved 3 feet north from where it has been for the last 15 years. This has caused parking problems for her. Mr. Sutak said he will contact her for more information.
Richard Hord, 915 Virginia Street, inquired why there has been no advertisements for East Ohio Regional Hospital. The Mayor said the hospital is doing well so maybe no advertising is need. Mr. Hord was told there were no updates on the Fracking Barge. Mr. Sutak said the Yacht Club was involved with the barge proposal and he would try and get an update from them. Mr. Stecker said the Chamber of Commerce is holding meetings and all is well. Chief McFarland told Mr. Hord he is still working on the plaque honoring the past police chiefs of Martins Ferry.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mr. Stecker needed Council to commit to spend the money for the demolition of the three properties indicated in the Mayor’s report. The properties will not be transferred to the city until the structures are torn down due to liability issues. Mr. Shrodes made a motion to appropriate up to $25,000 from the General Fund for the purchase and demolition of these three properties: 401 North 5th. Street; 1056 Broadway Street; and 539 North 5th. Street (Rose Cafe). Motion was seconded by Mr. Schramm. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Rodgers made a motion to appropriate $14,500.20 from the General Fund for leasing of Tasers for the Police Department. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. The terms of the lease will be included in these minutes.
Mr. Regis made a motion to appropriate up to $10,000 from the General Fund for the purchase of a tractor for the cemetery. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis asked if a Grinder could be purchased to help grind down the rough patches in the alley next to the pool. The Mayor said he would check on prices for grinders. Selling the DuraPatcher to help with the purchase of a grinder was discussed. It was noted that 40% of the selling price of the DuraPatcher would be owed to Bridgeport since this purchase was a joint effort.
Mr. Stecker will prepare a resolution to create a Capital Outlay Fund Line Item for the Police Department.
Chief McFarland will call Chris Baker, Computer Consultant for the city, to arrange a meeting to address the wiring in the basement. Council will be notified of the date and time of this meeting.
Mr. Rodgers moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
