Martins Ferry City Council Meeting Minutes of June 1, 2022

Posted on: June 16, 2022

The Martins Ferry City Council met in Regular Session on Wednesday, June 1, 2022, at 6:00 p.m., at the Martins Ferry Recreational Center.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.     

            Minutes:  Minutes of the May 18, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Mayor reported the force main sewer coming out of Turf Care (formerly Lesco) has been broken for a while.  Sewage has been transported by septic truck to First Street in order to be disposed.  Mayor Davies has signed a contract to fix this pipe.  Drilling will have to be done under St. Rt. 7 to determine where the break is located. 

The swimming pool is opened and the Youth Room at the Recreation Center opened today.  The grass at Riverview cemetery was cut and looked great for the Memorial Day weekend. 

Patching was done around the outside of the Water Plant.  Water Transport Trucks caused damage to the sides of the plant and repairs were needed.   The project cost around $12,000.

The crosswalk lines in the downtown area have been painted.  Crews are cutting grass and clearing empty lots. 

The Mayor asked Council’s permission to purchase a new Packer Garbage Truck at a cost of $193,661.88.  A loan could be secured with a 3% interest rate with a down payment of $50,000 and monthly payments of $2,185 for 5 years.  It was estimated it would take 3 months to get the Packer.

The Mayor asked Council to give Mr. Sutak approval to submit an application to acquire the license tag fee money from the County’s Municipal Street Fund to use for the 9^th Street Paving Project. 

Mr. Hunker asked for an update on repairing the unacceptable paving job at the south end of the town.  The Mayor said when the Gas Company finishes their pipeline work on Zane Highway, the city will contract with their paving contractor to re-pave this section of South Zane Highway.  Mr. Regis questioned when the Gas Company might be finished with their project.  Mr. Sutak offered to call the Gas Company to see if a completion date is known. 

The Mayor told Mrs. Armstrong he sent a message to the owners of the abandoned house on Seventh Street (next to the Kosky house), and asked what they wanted to do with this property.  The Mayor has not received a reply.  He will try and touch base with the owner again. 

Service Director:  Mr. Sutak informed Council that the City’s Bond Council will be in touch with Mr. Stecker to draft Ordinances for the city to borrow $1.2 million for the proposed paving project. 

Council’s permission was request to allow Mr. Sutak to enter into an agreement with Cory Delguzzo to research and determine who owns the property that St. Rt. 647 runs through.  If the city owns it, it will be easier to de-annex St. Rt. 647 back to the State of Ohio. 

Mr. Regis asked Mr. Sutak to check on two pieces of property on North 9^th Street that need weeds cleared and the grass cut.  He also asked that the “dip” near the sub-station on Wood Lane be flattened when the schedule permits. 

Safety Director:  Director Regis spoke to Mr. Sutak regarding traffic concerns on Border Lane. It was agreed to lower the speed limit to 15 mph.  Signs will be installed this week. 

Director Regis reminded everyone that it is ‘Festival Season” and there will be many street closures in the upcoming months.  Please be patient with these little inconveniences since these festivals are good for the city.  The Strawberry Festival will be held on Saturday, June 4 and much of 4^th Street and Walnut Street will be closed.  President Davis added to be on alert for children running in the streets, especially near the ballfields. 

Auditor:  No report. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Regis reminded Council that there will be a public hearing on the Budget on Wednesday, July 13 at 5:30 p.m. prior to the Council Meeting.

Street: No report.

Ordinance:  Mr. Shrodes scheduled an Ordinance Meeting for Thursday, June 9, 2022, at 10:00 a.m. in Council Chambers to discuss the Ordinances for loans to fund the proposed Paving Project.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Director Regis told Mr. Schramm that out-of-service city vehicles will be included in the City’s Auction.  Councilman Regis will try and meet with the Auctioneer later this month to discuss Auction details. 

            Service:  Mr. Shrodes reported over 40 people were involved in the outstanding preparation of the cemetery for the holiday weekend.  Also, the Poppy Sale, held by the American Legion, was very successful. 

            Cemetery:  Mr. Burns thanked Mr. Shrodes, the Legion and all involved who placed flags on the Veterans Graves in both cemeteries.  Police Chief McFarland has some ideas on how to hook-up the electrical system so that there can be a light on the monument in the cemetery.  Mr. Burns expressed appreciation for the employees who are taking good care of the cemetery, especially in the summer heat.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Tom Burns, Council-at-Large Member, reported he cleaned up the alley extending from Kroger to the Dollar General Store.  Mr. Burns spoke to Mr. Sutak about putting a sign up on the corner of Broadway and Jefferson Streets, directing truck traffic to the left on Jefferson Street.  Trucks are coming down Broadway and wrapping around to Jefferson Street, many times hitting Mr. Burn’s car. 

Frank Cika, 1105 North 9^th Street, inquired about the details on the paving job of North 9^th Street.  The Mayor said the road will be dug up with a 2 inch fill but first a water problem will need to be fixed on Ohio Avenue. 

Richard Hord, 915 Virginia Street, asked the Mayor about the new hospital being built in St. Clairsville, Ohio.  The Mayor replied he thought it was a good thing for patients to have emergency care close by.  He doesn’t feel this will effect East Ohio Regional Hospital since most patients transported through St. Clairsville EMS go to Wheeling Hospital.  Plans are in the works to honor Phil Wallace and his company.  The Mayor reviewed a list of houses that have been torn down in the city so far this year and in the months to come.  There is nothing definite on what might occupy the former Staffilino Building.  The Mayor said the owner is working on a few ideas. 

Paul Cantor, 55380 Barnes Road, thanked President Davis for changing the venue of the Council Meeting to the Recreation Center in order to be handicap accessible.  The Mayor said a lift chair is being considered for the city building.  Mr. Cantor asked about the Safety/Fire Plan for the Austin Masters Building.  Director Regis said the Fire Department would access the needs of the situation before taking any action when answering a fire call at the property.  President Davis explained that Council does not have any authority over Austin Masters beyond City Ordinances.  The Mayor received a report today saying the Radon levels in the city’s water supply is “non-detectable”. 

Alexandria Goddard, 910 Carlisle Street, ask Council the status of the complaint that was filed regarding the Ordinance and the violations that were alleged against Austin Masters.  Mr. Stecker said the city in the informal reconciliation process as described in the ordinance.  The Administration met with the Austin Masters Property Owners who shared a draft of their response.  They are finalizing their draft and Mr. Stecker anticipates receiving their response in the next week or so. 

Robert Reed, 701 N. Lincoln Ave, Bridgeport, Ohio, expressed concern about what is in the standing water in the basement of Austin Masters and that there are problems that need to be addressed.  The Mayor explained that the sewers are plugged and the water does not drain off the road.  President Davis said everything regarding the Austin Masters site is being referred to Mr. Stecker.

Beverly Reed, 98 5^th Street, Bridgeport, Ohio, reviewed the relationship of the Concerned Ohio River Residents (CORR) and the city administration regarding concerns with Austin Masters Company.  She expressed the desire of the group to work with the Administration in order to put the Groups concerns to rest.  It was stated that ODNR (Ohio Department of Natural Resources) and EPA (Environmental Protection Agency) regulates the operations at Austin Masters.  The Mayor said the test well is currently not being used because the city wants to secure it with a steel block.  Currently, it is capped and locked. 

Jack Regis, Jr., Safety Director, a 30 year member of the Martins Ferry Fire Department and past Fire Chief, commented that the city’s volunteer Fire Department was one of the best in the State of Ohio.  He said if a fire call would be called for Austin Masters, he trusts the entire department to do the right thing to not harm themselves or others. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Mr. Schramm made a motion to appropriate $193,661.88 from the Sanitation Fund to purchase a new Packer Garbage Truck.  Mrs. Armstrong seconded the motion.  A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes.  The motion carried. 

Mr. Regis made a motion to approve an agreement with Cory Delguzzo and the Service Director to research properties along St. Rt. 647.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried. 

Mr. Rodgers inquired about a new public address system for Council Chambers.  President Davis said she contacted Mr. Baker, who is gathering information and will be preparing a quote for a new system.

Mr. Hunker made a motion to authorize the Service Director to submit an application to the County Engineer to use permissive tax money for paving.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes.  The motion carried. 

The Mayor asked Council if money could be borrowed from the Permanent Improvement Fund to build a Splash Pad at the Pool.  It is anticipated that donations will assist with repayment of this expense.  Mr. Regis made a motion to appropriate dollars, to be determined, from the Permanent Improvement Fund for a Splash Pad.  Motion was seconded by Mr. Burns.   The exact cost for the Splash Pad will be given to Council at the next meeting.   A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried.     

Mrs. Armstrong moved to adjourn, which was seconded by Mr. Shrodes.  After an affirmative voice vote, the meeting was adjourned at 7:06 p.m. with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of May 18, 2022

Posted on: June 3, 2022

The Martins Ferry City Council met in Regular Session on Wednesday, May 18, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.     

            Minutes:  Minutes of the May 4, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies presented a Declaration of Proclamation to Don Falbo, who has been a barber in the city of Martins Ferry for 70 years. 

Pothole and street patching has been difficult because of the weather and access to asphalt.  Also, because of the rainy weather, grass cutting in the cemetery is falling behind and workers are trying to get caught up.   

The water line on Center Street that runs in front of the old city garage down to the Martins Ferry Yacht Club, has been replaced. 

Several citizens, including several young men, worked to get the swimming pool ready for the season.  The pool is currently being filled.  No opening day has been set. 

Two houses, one on Indiana Street and one on Washington Street, have been demolished since the last Council Meeting.  One garage was torn down on Breitenstein Lane.  The garage which was falling down in the alley between 4^th and 5^th Streets, was torn down a couple of weeks ago.

An interest rate of 4.9% was quoted to the Administration on a loan of $1,200,000 for the paving project discussed at the last meeting.  Mr. Sutak is checking other financial institutions for better rates. 

The new Veterans Memorial Monument was set in place yesterday in the Cemetery.

 The Fireworks in the Park Event is set for July 2.  The Mayor asked Council for $5,000 to purchase fireworks.  Some private citizens have promised money toward the purchase of fireworks, but nothing has yet been received.  The fireworks need to be ordered soon before they sell out.  Also, there will be a free swim for the kids at the city pool on July 2. 

Recently another letter was sent to the gentleman who owns the house on “S” Curve of Broadway Street, giving him 15 days to complete the demolition of his house.  The Administration will meet with the owner tomorrow and tell him he has until Monday to get his belongings out of the house.  The city will then demolish the house and haul the debri away.  Council was asked to appropriate up to $5,000 from the General Fund for the destruction of this house.

The Mayor met with Bel-O-Mar last week and gave them the names of three Contractors to solicit for bids to tear down the former Curley residence.  The price for the job should be below $50,000.  One house on Jefferson Street, one on Virginia Street, one on Center Street and one house on Zane Highway should be demolish within the next month. 

Mrs. Armstrong asked for an update on the Kosky House.  The Mayor said the owner was going to secure the building but it hasn’t been done yet.  The front lawn was mowed.  The Mayor will contact the owner again.

Service Director:  The Mayor said Mr. Sutak apologized for not being at this meeting.  He had another meeting to attend.

Safety Director:  No report. 

Auditor:  No report. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Regis reminded Council that there will be a public hearing on the Budget on Wednesday, July 13 at 5:30 p.m. prior to the Council Meeting. 

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm announced that there will be a Safety Committee Meeting on May 19 at 9:30 a.m. in Council Chambers. 

            Service:  Mr. Shrodes asked the Administration to send a follow-up letter after Property Violations are issued.  He expressed thanks and praise to the Civics and other individuals who took the time last weekend to clean the City Park.  Mrs. Armstrong asked if the sidewalks at the Park could be swept and cleared of grass clippings. 

            Cemetery:  Mr. Burns reported he fixed a Veteran’s Flag that was chopped up by a mower and will check on another flag when he gets the location of the grave.  He will also do some touch-up work on the shed. 

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, thanked the City for honoring Don Falbo with a Declaration of Proclamation.  It was stated that a plaque has been erected to honor the past Fire Chiefs and hangs to the left of the Chiefs of Police plaque.  Mr. Hord asked if East Ohio Regional Hospital had plans for expansion.  The Mayor said EORH is checking to secure funding for new projects and they are trying to be more visible in the surrounding communities.  When asked what the plans might be for the Curley property once the house is demolished, the Mayor replied there has been interest in the property but no concrete plans as of yet.  The Land Bank has demolished a yellow house across from Totterdale Brothers Supply Co. but future plans for demolition were unknown at this time. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Since the Veteran’s Monument is now in place, Mr. Burns will focus on advertising and selling flags to honor or memorialize Veterans.  The flags will be erected in the downtown area and possible Zane Highway.  He also shared his experience of escorting City Police Officers on their 3-11 shifts. 

President Davis reminded Council that July 13^th will be the only meeting in July.  A public meeting for the budget will be held before this meeting at 5:30 p.m. 

A citizen, who has accessibility issues with Council Chambers, has requested to attend the June 1^st meeting.  Therefore, President Davis announced the June 1^st meeting will be held at 6:00 p.m. at the Recreation Center. 

Mr. Regis made a motion to appropriate $5,000 from the General Fund for the Fireworks on July 2 at the Park.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried. 

Mr. Shrodes made a motion to appropriate up to $5,000 from the General Fund for demolition of property on Broadway Street with a lien to be put on property for the used amount.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes.  The motion carried.  

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Regis.   After an affirmative voice vote, the motion passed.  

Mr. Regis made a motion to appropriate $450 from the General Fund for compensation for the cleaning services performed at the swimming pool by Trey Regis, John McFarland, and Alexander Finsley ($150 each).  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried. 

Mr. Rodgers moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned at 6:37 p.m. with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of May 4, 2022

Posted on: May 19, 2022

The Martins Ferry City Council met in Regular Session on Wednesday, May 4, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member,; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member;  Jim Schramm and Jack Regis, Council at Large Members.  Bruce Shrodes, Second Ward Council Member and Tom Burns, Council at Large Member informed President Davis and President Pro Tempore Rick Rodgers that they were unable to attend this meeting.  Councilman Rodgers reserved his right to vote.   

            Minutes:  Minutes of the April 20, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Mayor asked the Council Clerk to read the Declaration of Proclamation for the Rev. William O. Webster.  Rev. Webster came to Grace Presbyterian Church in November, 1987 shortly after Clerk McFarlan’s father retired from Grace Church.  Rev. Webster thanked the Mayor and said it was a privilege to give back to the city and community.  Rev. Webster received a standing ovation. 

The City Clean-Up, held at the city garage, went well and the Mayor praised the employees who worked that day.  Curbside clean-up will be held in the fall. 

Crews are patching potholes in-between raindrops.  Grass cutting has begun in the cemeteries and work will begin soon on the wall in Riverview Cemetery. 

The Grant Avenue catch basins are finished.  Part of a sewer collapsed on Broadway Street and has now been repaired.  Work on the Impound Lot has begun. 

The City Park was cleaned and the grass cut for the Opening Day of Baseball/Softball Season on April 30, 2022.  The Mayor announced the members of the Park Board.  The diving board, at the swimming pool, will need repaired or replaced. 

A water line project will begin next week near Wilson Blacktop and the old city garage. 

The Youth Room at the Recreation Center is almost ready to be opened.  The Mayor made a plea on Social Media for a number of items needed such as a pool table, air hockey table, gaming devices, etc.  and the response was overwhelming. 

The back of the third reserve Packer is in bad shape and repairs would cost about $90,000.  The estimated cost of a new Packer is $194,000.   The Mayor and Service Director are working on funding options for a new Packer. 

The State of Ohio has $500,000,000 to be given to Appalachia Communities.  Contacts have been made to see what monies the city might be eligible to receive. 

Mr. Sutak continues to work on a paving plan.  Currently the city has enough County Permissive Tax money to pave 9^th Street.  The Mayor asked for Council’s permission to advertise for paving bids for 9^th Street, Crawford Heights, Hillendale and Floral Valley.  He also outlined a funding plan for a $1.2 million paving project for next year. 

The one-story dilapidated house on Broadway Street has now been declared a public nuisance and hazard by the Safety Director.  A letter has been sent to the owner stating this issue will be sent to court.  The Mayor stated this house must be demolished. 

Mr. Regis reported that he saw 4 kids exiting the rear of the former Curley House.  This house needs to be torn down.  The Mayor will again send city employees to board up doorways and windows to secure the property. 

Mr. Rodgers asked for an update on the sewer line at Floral Valley.  The Mayor said that Ohio/West Virginia Excavating couldn’t locate that pipeline and had to use a special procedure.  No completion date is known but the project is moving ahead. 

Service Director:  Mr. Sutak said the Mayor covered everything in his report. 

Safety Director:  People were concerned when they heard the fire engine and police car sirens this past weekend.  It is a tradition that when one of the high school teams win a championship, it is celebrated with a mini parade through town. 

Director Regis will meet with the Police Chief and Fire Chief to develop a protocol on when to activate the Emergency Siren and for what situations such as tornado, hazardous material spill, etc. 

Director Regis would like Council’s permission to move forward with an auction for vehicles and other equipment the city is no longer using.  Councilman Regis has a lot of experience with auctions and has offered to help. 

It was also mentioned that code enforcement is becoming a big issue for the city.  Ideas are being explored to pressure citizens to be more accountable for their property’s maintenance. 

            Auditor:  The Financial Report for April as well as the 2023 Budget was distributed to Council.   Auditor Randall explained that she wanted Council to have time to look over the 2023 Budget and encouraged them to ask questions.  This budget must be submitted to the Belmont County Auditor by July 20^th.  It was proposed to cancel the July 6^th and July 20^th Council Meetings and schedule a Public Hearing on July 13 at 5:30 p.m. followed by a Council Meeting to approve the budget. Mr. Sutak would like to have a Budget Hearing with the County Budget Commission to discuss funding that may or may not be coming to the city. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Regis will schedule a meeting when it is convenient for Auditor Randall. 

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm spoke to Chief McFarland regarding the high number of miles on some of the Police Cruisers.  The Mayor is meeting with a representative from Enterprise on May 19.  After this meeting, a decision will be made whether to continue with the service of Enterprise or revert to the city directing purchasing police vehicles. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Pro-Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.  

Shannon Kosky, 211 North 7^th Street, notified Council that she lives next to the house at 225 North 7^th Street and it has become a nuisance property.  Parts of the house are falling in and a menagerie of animals live in the structure.  The Mayor said he has spoken to the owner and they said the grass would be cut once every two weeks.  This is a huge house and it would cost a lot to tear it down.  The Mayor will send a crew to the house and board up the broken windows/doors to secure the property. 

Richard Hord, 915 Virginia Street, asked if there has been any business prospects for the vacant lot on the corner of 5^th and Hanover and the former Staffilino property.  The Mayor replied there are no definite plans for either properties at this time.  Mr. Hord also inquired if there were any prospects for the former Valley Vending Services Building on the corner of 4^th and Jefferson Street.  He was told the building is being used for storage.  Mr. Hord thanked the individuals responsible for the creation of the plaque honoring all the chiefs of police in Martin Ferry.  When asked his opinion on yesterday’s Primary results, the Mayor said he doesn’t see a lot of change for the city until the general election. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis made a motion to cancel the July 6^th and the July 20^th Council Meeting and schedule a Council Meeting for July 13^th in order to pass the 2023 Budget.  A public hearing on the budget will be held at 5:30 p.m. before the July 13^th meeting.  The motion was seconded by Mr. Schramm.  A roll call vote was heard with Regis, Hunker, Armstrong, Rodgers, and Schramm voting yes.  The motion carried. 

Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mrs. Armstrong.   After an affirmative voice vote, the motion passed.  

Mr. Rodgers acknowledged all teachers, in both the private and public sectors, for National Teacher Awareness Week. 

Mr. Rodgers made a motion to excuse Mr. Burns, Mr. Shrodes and President Davis from tonight’s meeting.  Motion was seconded by Mr. Hunker.  After an affirmative voice vote, the motion passed.  

Mr. Regis made a motion to allow the administration to advertise for bids on the paving project of North 9^th Street, Hillendale, Crawford Heights and Floral Valley.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Regis, Hunker, Armstrong, Rodgers, and Schramm voting yes.  The motion carried. 

             Mr. Schramm moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned at 7:03 p.m. with a salute to the flag.

___________________________________               ________________________________      
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Date: ______________________________

Martins Ferry City Council Meeting Minutes of April 20, 2022

Posted on: May 5, 2022

The Martins Ferry City Council met in Regular Session on Wednesday, April 20, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.                

            Minutes:  Minutes of the April 6, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Recreation Center cameras have been installed.  Vandalism was recorded on the first day the cameras were in operation.  Minor damage amounted to $300 and Police Chief McFarland has filed charges against the perpetrator.  Estimates are being researched for doors that can be opened by the Police Dispatcher when someone who has rented the Center seeks entry.  The Mayor reported that the Recreation Center has generated over $11,000 in revenue this year. 

Fire Hydrants are being flushed this week.

Crews are cutting grass and removing fallen trees in the cemeteries. 

Equipment has been moved to the area where the Impound Lot will be located.  As soon as the weather breaks, crews will begin installing the fencing. 

Crews took advantage of the nice weather today and did some pothole patching.

The Catch Basins on Grant Avenue, that were crushed and destroyed by a truck, have been repaired. 

The demolition job in the alley behind Falbo’s Barber Shop is almost done. 

The American Legion is requesting permission to use 5^th and Hanover Streets, and Zane Highway for a Poppy Day Fundraiser from 12:30 p.m. – 6:30 p.m. on May 27.  They also request permission to display Poppy crafts around the Veteran’s Memorial in Riverview cemetery. 

The Street Sweeper has begun cleaning streets.  For the first two weeks of operation, only warnings will be issued. 

Service Director:  Mr. Sutak is checking with banks on interest rates in case the city would borrow $1,200,000 for the proposed paving project.   He distributed calculations on ways to repay this debt and a breakdown of projected revenue sources.  It was estimated that the loan would be paid off in 15 years, possibly sooner if additional revenue is secured.  A grant application will be submitted to the Ohio Public Works for possible funding to pave additional streets.  Hopefully the paving can be done in July or August.  When estimates for the paving costs are collected, Mr. Sutak will contact Mr. Rodgers to schedule a Street Committee Meeting to discuss the findings. 

Safety Director:  No report. 

            Auditor:  No report. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   A Finance and Audit Committee Meeting will be set when Auditor Randall is able to meet.

 Mr. Regis made a motion to pass the ASFCME contract as negotiated by the Mayor and the Administration.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.   The motion carried and the ASFCME contract was declared passed. 

Street: No report.

Ordinance:  The Committee met on April 18 to discuss the Ordinance regarding Notification of Public Business.  It was decided to update the wording of the ordinance to include allowing the Clerk to serve notice by email message when someone requests being notified of a meeting to discuss a certain topic.  A vote on this Ordinance will be taken later in the meeting. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  The Committee met on April 8, 2022 to discuss changing the prices charged at the Riverview Cemetery.  Chairman Tom Burns distributed the new price schedule to Council.  Minutes of this meeting, as well as the New Price Schedule, will be filed with these minutes. 

Public Relations:  Mrs. Armstrong reported the Academic Awards Banquet was discussed at the last Chamber of Commerce Meeting, 

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Robert Reed, 701 N. Lincoln Ave, Bridgeport, Ohio, asked the Mayor if there were any concerns about the findings of the high level of Radium 238 in the soil that was gathered near the old Wheeling Pittsburgh Steel Plant on First Street.  Mr. Reed said the Concerned Ohio River Citizens submitted these findings to ODNR and the EPA.  Mayor Davies said that the neither ODNR nor the EPA has contacted him with any concerns with the soil report.

Richard Hord, 915 Virginia Street, was told that the Hall of Honor Committee will meet at the end of the month to name the new inductees.  The Mayor said Columbia Gas is installing new gas lines on South Zane Highway and progressing nicely.  As soon as the weather gets warmer, crews will be out painting new lines on the roadways including the intersection of Broadway and Etna Streets.  The Mayor asked Mr. Hord to meet after the meeting to obtain more information on honoring Phil Wallace (Ohio Valley Printing), Don Falbo (Falbo’s Barber Shop) and William O. Webster (Grace Presbyterian Church).  Mr. Hord was told that Rita Randall has been working in the office and from home and is doing well. 

Frank Cika, 1105 North 9^th Street, asked how to request a speed limit reduction on Border Lane.  This matter was referred to Chairperson Jim Schramm and the Safety Committee. 

Jeremy Shrodes, 1305 North 7^th Street, ASFCME Local 1260 President, thanked Council and the Administration for their support and for passing the contract. 

Jane Cluke, 923 Pearl Street, asked for an update on the Veteran’s Banners.  She is an active member of the American Legion.  Mr. Burns said the banners will be 2’ x 3’ and will be hung in the downtown area and hopefully along Zane Highway.  Target date for display of these banners is November 11 (Veteran’s Day). 

Alexandria Goddard, 910 Carlisle Street, conveyed to Council that April was Sexual Assault Awareness Month.  Mr. Sutak will contact Ms. Goddard for additional information and place a notice on the City’s Website.    

Ordinances and Resolutions:  

            Motion was made by Mr. Shrodes to suspend the 72 Hours Rule.  Motion was seconded by Mr. Regis.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes.  The motion carried.  

            An Ordinance Amending Codified Ordinance 107.05 To Allow the Clerk to Serve Notice by Email and Requiring the Requester to Provide An Email Address. 

            This Ordinance was given a first reading.  Motion was made by Mr. Regis to suspend the rules.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried and the rules were suspended.  A motion was made by Mr. Shrodes to pass the Ordinance as read.  Motion was seconded by Mrs. Armstrong.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes.  The motion carried and the Ordinance was passed. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis made a motion to allow the American Legion to use 5^th and Hanover Streets, and Zane Highway on May 27 for a Poppy Day Fundraiser Sale.  Also, they request permission to display Poppy crafts around the Veterans Memorial at the Riverview cemetery.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motioned carried. 

Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Mr. Sutak said he would call Bel-O-Mar and see if the Curley House has been place on the schedule for demolition. 

Mr. Shrodes make a motion and Mr. Hunker seconded to allow Service Director Sutak to research available rates and methods for repayment of a possible repaving loan.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes.  The motion carried.  

Mr. Regis made a motion that the City of Martins Ferry recognize the Month of April as Sexual Assault Awareness Month.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  Motioned carried. 

Seasonal workers are being used to maintain 58 delinquent properties and empty lots.  The Mayor asked Council’s thoughts on using these workers to clean-up properties that contain trash.  The cost of this clean-up would then be place on the owner’s utility bill.  Mr. Stecker said the clean-up cost could be place on the utility bill but if the owner chooses not to pay this portion of the bill, the water could not be shut-off due to non-payment. 

The City has been dealing with a run-down property on Broadway Street and now is now deemed unsafe.  A fence has been removed and sections have been cut out of the wall.  Mr. Regis suggested having the Safety Director declare the property a public safety hazard and give the owner two weeks to tear it down or the city will tear it down.  Mr. Regis made a motion and it was seconded by Mr. Schramm to allow the Mayor to contact the Safety Director and declare this property a public nuisance.  Mr. Shrodes advised to block off the area so no one can access the property and get hurt.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. 

President Davis will investigate prices for a new public address system.

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned at 7:07 p.m. with a salute to the flag.

___________________________________               ________________________________      
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Date: ______________________________

Martins Ferry City Council Meeting Minutes of March 16, 2022

Posted on: April 8, 2022

The Martins Ferry City Council met in Regular Session on Wednesday, March 16, 2022, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.                

            Minutes:  Minutes of the February 16, 2022 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  The Martins Ferry Civics would like permission to close Zane Highway to 4^th Street and 5^th Street to Hickory Street in order to have a Car Show on April 30, 2022 (Opening Day of Baseball). 

Most of the potholes in town have been patched. 

A large waterline has been replaced on Old Cadiz Pike.  Another smaller waterline will be replaced near the old City Garage toward the Yacht Club. 

A garage at 100 North 5^th Street is collapsing and falling into the alley causing an extreme hazard.  The current resident cannot get a deed for the property since he bought it on land contract and the owner is now deceased.  The current resident is financially unable to have the structure torn down.  If the city has to take the structure down, the debri disposal will be the biggest expense since it has to be hauled to the landfill.  A lien could be placed on the property but there is already a lien of $12,000 against it for back taxes. 

The Recreation Center is 90% complete.  The Weight Room and Cardio Room will be ready by April 1, when memberships will start.  Two gentlemen have agreed to teach wrestling as soon as the mats are laid in the Racquetball Court.  The Mayor would like to open up a room in the Center where kids can have a safe place to hang out. 

Part-time workers will begin working in the Cemetery at the end of March or early April.  Material has been secured to rebuild some of the cemetery walls.  Rebuilding and replacing the cemetery walls will be an ongoing project.  An Eagle Scout has offered to rebuild a small wall near the storage shed for his service project. 

The Sewer Department will begin work on 12 critically deteriorating Catch Basins.  A few Catch Basins will need to be added to be in compliance with the EPA.  Capital Improvement Money and American Rescue Money will be used to fund this project. 

Mayor Davies said it will cost about $30,000 to build an Impound Lot on the former Rose Café property.  The gravel lot will measure about 100’ x 100’ with a 6’ fence with barb wire on top.  The Mayor would like to get a loan from the Permanent Improvement Fund to finance this project.  

The Mayor proposed borrowing 1.2 million dollars to pave many of the city’s roadways now because material costs will only continue to rise in the future.  The 15 year repayment plan of this loan will mainly come from the income tax money and county money.  Grant funding will also be searched for to fund this project.  The Mayor shared the suggested areas for paving. 

Service Director:  Mr. Sutak explained the 15 year payback plan for the proposed 1.2 million dollar road paving job suggested by the Mayor.  Funding would come from the yearly 4% of city income tax designated for paving, County Permissive Money, and Street Department Funds.  Mr. Sutak asked Council to consider this proposal.

Martins Ferry was not selected for the Ohio Department of Natural Resources (ODNR) Grant that would have enabled the city to enhance the City Park.  Many applications were received which caused considerable competition.  Mr. Sutak will contact ODNR for suggestions on how to improve our application and then re-apply next year. 

Safety Director:  No report. 

            Auditor:  No report. 

            Law Director:  No report. 

            Police Department:  Chief McFarland reported that 2 full-time positions are open at the department and in April an officer will be retiring.  Two new officers will be starting at the end of March and one will start in April. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The Committee met on March 8, 2022 to discuss budget appropriations.  Adjustments may have to be made due to the Police and AFSCME contracts still being negotiated and the uncertainty of rising fuel costs.   Issues with the Street Lights, Parking Meters, and State Route 647 were also discussed.  Mr. Regis asked Council to consider passing a motion to repay a $3,500 note and an $800 note from Sanitation to the Permanent Improvement Fund.  Minutes of this meeting will be filed with these Council minutes.

Street:  Mr. Rodgers scheduled a joint Street Committee and Finance Committee Meeting on Monday, March 28, 2022 at 10:00 a.m. in Council Chambers to discuss the proposed 1.2 million dollar street paving project. 

Ordinance:  Mr. Shrodes said that the Committee is recommending changes to the Ordinance regarding Notification of Public Business.  Mr. Stecker is working on re-wording this Ordinance. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  Mr. Shrodes scheduled a Service Committee Meeting for Monday, April 4, 2022 at 5:30 p.m. in Council Chambers to discuss dilapidated houses and trash violations.

            Cemetery:  Mr. Burns has spoken to several Funeral Directors and Cemetery Staff about cremations and the need for a Columbarium.   He gave a report on the construction, need, and cost of a Columbarium for Riverview Cemetery.   Estimated cost to build the building is between $44,000 and $50,000.  

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Michael Bianconi, Pease Township Trustee and a member of the JB Green Team, Belmont County, thanked the Mayor and Council for their efforts in getting East Ohio Regional Hospital re-opened.  Mr. Bianconi distributed the 2022 Community Clean-Up Schedule and explained what items are accepted.  There will also be a date for Tire Collection.  Mr. Sutak offered to host a Tire Collection Day for the JB Green Team later in the year so it could be more accessible for citizens on this side of the County to dispose of tires. 

Richard Hord, 915 Virginia Street, heard that the Port Authority was working with Dr. Johnson of East Ohio Regional Hospital on a future project.  The Mayor did not know anything about this issue.  Mr. Hord was told there are no plans to hire a Director of Development since the city works closely with Bel-O-Mar, an organization that plans community and economic development in Belmont, Ohio and Marshall Counties.  When asked about the former Staffilino Property, the Mayor said he and Mr. Sutak met with the owner who would like to meet with other business owners in the area regarding possible ideas for the property.  Regarding the re-paving of South Zane Highway, Mr. Hord was told that the Administration was still working on it.  Mr. Hord asked if the city could honor Don Falbo who will be celebrating 70 years as a barber and also Ohio Valley Printing, owned by Phil Wallace, which has been in business for 100 years.  The Mayor said he has 5 citizens nominated for proclamations of appreciation. 

Ordinances and Resolutions:  

            An Ordinance To Make Appropriations For The Expenses Of The City of Martins Ferry, State of Ohio, During The Fiscal Year Ending December 31, 2022, and Declaring An Emergency.    

             This Ordinance was given a first reading.  Motion was made by Mr. Regis to suspend the rules.  Motion was seconded by Mr. Burns.   A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried.  Motion was made by Mr. Shrodes to pass the Ordinance as read.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes.  The motion carried and the Ordinance was declared passed. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Regis made a motion to appropriate $10,000 from the General Fund for the demolition of a garage at 100 North 5^th Street, considered to be an imminent danger, with the stipulation that if the cost is over $10,000, the Administration will revisit the issue with Council regarding the additional payment.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried.

Mr. Regis made a motion that Council repay two notes from Sanitation, one for $3,500 and one for $800, to the Permanent Improvement Fund.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried.

Mr. Schramm made a motion to appropriate $30,000 from the Permanent Improvement Fund for the cost of an impound lot, with re-payment made from the proceeds.  Motion was seconded by Mr. Regis.  A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes.  The motion carried. 

Mr. Regis made a motion to allow the Civics to close Zane Highway to 4^th Street and 5^th Street to Hickory Street in order to have a Car Show on April 30, 2022 (Opening Day of Baseball).  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.  The motion carried.

Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

             When the Water Department replaces the water line near the Martins Ferry Yacht Club, Mr. Rodgers asked Mr. Sutak to check on the water meter and usage at the Club. 

             Mr. Shrodes moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date