The Martins Ferry City Council met in Regular Session on Wednesday, October 2, 2024 at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman, James Agnew and Jim Schramm, Council at Large Members.
Minutes: Minutes of the September 18, 2024 Council Meeting and the September 26, 2024 Special Council Meeting were approved as written.
Correspondence: There were 2 items of Correspondence:
The Walter Drane Company has notified the clerk that it is time to update the Codified Ordinances.
A Thank-You note was received from the Davies family for the love, support and flowers received upon the death of the Mayor’s wife.
Reports of Officers of the City:
Mayor: The curbside Clean-Up Week is going well.
Ms. Kendall from the Kendall Behavior Solutions is asking to block the intersection at Walnut Street (not Zane Highway) to Seventh Street for a Trunk or Treat on Tuesday, October 29 from 5:00 – 7:30 p.m.
The Pickle Ball Court project is moving along. The person in charge of the project called the Mayor regarding a building permit. He was told they did not need a permit because the property is owned by the city and there is no tax evaluation.
The Mayor requested a meeting with the Committee in control of building and grounds to discuss the bids received to do repairs to the city building. Mayor Davies is an experienced contractor and does not like the way the companies have worded their contracts and he explained his reasons. He would like to schedule a separate meeting with each company to firm up some details.
Service Director: Mr. Sutak gave Council an update on the Water Plant Improvements including the Skadis System, Air Compression Room, Well #5, Heating System, Filter Beds, Ozone Room and safety power lights on the Exit Signs.
Mr. Sutak would like to get a natural gas generator for the Sunset Heights Water Tank to ensure continuous pumping operation in case the power would go out. Estimates for a generator will be presented at the next meeting. Next week, city crews will begin replacing the water line on East Road where there has been several water breaks.
Auditor: Council was reminded that a motion is needed to note they have received and reviewed the September Cash Summary, Check Registry and Payroll Summary. Auditor Regis clarified that there was only a motion to proceed with formal bidding on the roof project. A specific figure was never discussed.
Law Director: No report.
Police Department: Chief Murphy gave the end of September Monthly Police Department Report. A brief discussion was held on the use and equipment needed for electric bikes in the city as well as disciplinary action that is taken if the safety rules are broken. Mayor Davies reported that if a person does not show up for Mayor’s Court, the case will be transferred to the Northern District Court. If the person doesn’t show up for Northern District Court, an arrest warrant can be issued. Chief Murphy explained the different reasons some cars are towed to the city’s impound lot versus being towed to the local towing company’s private lot.
Fire Department: Justin Smith, Assistant Fire Chiefgave the 3rd quarter Fire Department Report. On October 10, the Fire Department will be going to the Martins Ferry Elementary School to do a Fire Prevention Week Presentation. Mr. Smith reminded everyone that Belmont County is still under a “Burn Ban”. Mr. Sutak asked that Mr. Smith stop by the Utility Office with information on the “Burn Ban” so it can be placed on the city’s website.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Committee met on September 23, 2024 to discuss the needed repairs to the city’s roof and parapet walls. It was decided to create an ordinance under an emergency measure to get the project fixed as soon as possible. Minutes of this meeting will be included with these minutes.
Street: Mr. Sutak is getting estimates on paving Spring Haven Drive. When the estimates are received, Mr. Rodgers will call a meeting.
Ordinance: No report.
Sewer/Sidewalk: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Code Administration: No report.
Real Estate: The Committee met on September 23, 2024 to discuss the sale of the property on 9th Street. The person interested in the property did not see the advertisement. However, this person is still interested in purchasing the property but believes the minimum bid is too high. Service Director Sutak will speak to Mr. Stecker about the city’s options regarding the sale. Mr. Hunker believes that we should get at least our advertising fees back from the sale. Minutes of this meeting will be included with these minutes.
Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Jack Regis, Jr., Fiscal Administrator at Belmont County Job and Family Services, spoke in support of the Children’s Services Renewal Levy that will be on the ballot in November. He also explained how it will effect property owner’s taxes.
Richard Hord, 915 Virginia Street, asked about the status of East Ohio Regional Hospital. The Mayor said the former C.E.O., Mr. Bernie Albertini, retired. Phase One of the Austin Master’s clean-up is complete. Phase two is currently on hold until the bidding specs are completed. Once completed, some of the 3,000 tons of hazardous waste will be hauled to the current landfill and the rest will be shipped by train to Texas. Code Administration is conducted by Terri Leasure and Officer Tim Starkey. Mr. Hord reminded everyone that the Martins Ferry Public Library is hosting a “Meet the Candidates” night on Thursday, October 3 at 6:00 p.m.
Tom Thomas, President of the Martins Ferry Historical Society, spoke about the past and current financial situation of the society which operates the Sedgwick House Museum on Hanover Street. They now depend on donations to operate the museum and funds are being depleted. Mr. Thomas asked if the city could possible help the Society. President Davis said Council will discuss it and possibly refer it to the Finance Committee.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Schramm made a motion to allow the Walnut Street intersection to Seventh Street to be blocked off on October 29, 2024, 5:00 p.m. – 7:30 p.m. for Trunk or Treat hosted by the Kendall Behavior Solutions. Mr. Rodgers seconded the motion. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Neiman and Agnew voting yes. The motion carried.
Mr. Echemann made a motion and Rev. Agnew seconded to note that Council has received and approved the Statement of Cash Position with MTD Totals, Payroll Summary and the Report of New Hires. After an affirmative voice vote, the motion passed.
The Mayor asked Council to consider supporting the Martins Ferry Historical Society with a donation this year and then refer this issue to the Finance Committee for a yearly donation. Mr. Schramm made a motion and Mr. Neiman seconded to appropriate $2,500 from the General Fund to the Martins Ferry Historical Society for calendar year 2024. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, Neiman and Agnew voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Echemann. After an affirmative voice vote, the motion passed.
Mr. Sutak will contact the companies that submitted bids for the roof / masonry project and set a date to meet separately with each company to discuss their proposals. Hopefully these meetings can take place on the same day – possibly October 10, starting at 9:30 a.m. Mr. Sutak will confirm the date with the Service Committee.
The Mayor spoke in support of the Children’s Levy and shared his insights regarding the kids that attend the city’s after school program at the Recreation Center.
In August, 2024, Mr. Hunker filed a complaint with the Public Utilities Commission regarding the rough railroad crossing on SR 7. He shared the response he received today from the PUC stating they have contacted the Railroad. The Railroad is currently trying to have a paving company grind the approaches and is working with ODOT to replace the tracks and surface of the crossing next year.
President Davis announced that she will be making some minor adjustments to the committee assignments. If any Council member has a specific request regarding a certain committee, please let her know by the next meeting.
Mr. Schramm was contacted by a resident of 403 Vine Street who reported that a van is parked part-way in the alley behind her house. Feral cats hang around this van. The Belmont County Animal Shelter has agreed to trap these animals and spay or neuter them. Mr. Schramm will give Chief Murphy the license plate of the van so hopefully it can be towed to the impound lot. The person who owns the van is in jail. President Davis has also received complaints regarding feral cats. Current ordinances do not specifically address feral cats. This issue was referred to the Ordinance Committee to discuss at their next meeting.
Mr. Sutak reported crews placed blocks around a water line on the dead end road, just off of Broadway Street, behind Kroger. Kroger then paved the road and seeded the grass which made the area look nicer.
Mr. Hunker moved to adjourn, which was seconded by Mr. Neiman. After an affirmative voice vote, the meeting was adjourned at 7:06 p.m. with a salute to the flag.
The next meeting of the Martins Ferry Council will be on Wednesday, October 16, 2024 at 6:00 p.m. in Council Chambers.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Special Session on Thursday, September 26, 2024 at 9:30 a.m. at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber followed by prayer. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; and Ben Neiman and Jim Schramm, Council at Large Members. James Agnew, Council-at-Large Member informed President Davis he was unable to attend this meeting. Six Council Members were present at this Special Meeting. This Special Meeting was called for the purpose of consideration of legislation only.
Mr. Hunker made a motion and Mr. Schramm seconded to suspend the 72 hour rule. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Schramm voting yes. The motion carried and the 72 hour rule was suspended. This Ordinance was given a first reading.
An Ordinance Determining That A Real And Present Emergency Exists In The City Building And Authorizing The Mayor And Service Director To Seek Quotes And Enter Into A Contract For The Repair and/or Replacement Of The Roof And Masonry Work Necessary To Stop Leaks Damaging The City Building And Creating Potentially Hazardous Conditions.
Mr. Rodgers made a motion to suspend the rules for 3 readings. Mrs. Armstrong seconded the motion. A roll call vote was heard with Rodgers, Neiman, Schramm, Hunker, Echemann and Armstrong voting yes. The motion carried.
Mr. Schramm made a motion to pass the Ordinance as read. Mr. Echemann seconded the motion. The Ordinance was then explained by Service Director Sutak. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, and Rodgers voting yes. Mr. Neiman voted no. The motion carried and the Ordinance was declared passed.
Motion was made by Mrs. Armstrong and seconded by Mr. Hunker to adjourn. After an affirmative voice vote, the meeting was adjourned at 9:55 a.m. with a salute to the flag.
The next meeting of the Martins Ferry Council will be held on Wednesday, October 2, 2024 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Regular Session on Wednesday, September 18, 2024, at 6:00 p.m., in the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman and James Agnew, Council at Large Members. Jim Schramm, Council at Large Member was unable to attend this meeting.
Minutes: Minutes of the September 4, 2024 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies expressed gratitude for the compassion shown to his family upon the death of his wife last week.
A group has approached the Mayor asking for permission to transform the Basketball Court into a Pickle Ball Court at the City Park. The Basketball Court is in disrepair and if approved, this group has offered to fund 100% of the cost of the Court’s transformation. This group will cover the cost of paving the court and installing the fencing and netting. It may be possible to get a grant to fund 75% of the project which would enable the city to replace lighting, security cameras and fencing. When the Court is rented out, proceeds will be given to the Park District. If Council wants to create another Basketball Court, the Mayor suggested the area south of the swimming pool near the small parking lot or by the Fourth Street side.
Service Director: Mr. Sutak received estimates for masonry work and roof repairs to the City Building. He requested the Finance Committee meet to discuss funding mechanisms for the project.
Council was asked to approve a Purchase Order for $142,150 from W-Quick-Sol Engineers for Martins Ferry’s portion of the Beretta Drive/Dutch Hill Road Project. Another invoice, expected to be around $15,000, is expected from an Engineering Company that is doing the core sampling.
Mr. Sutak asked Council to pass the Ordinance to sell property in Crawford Heights by public bid, which will be read later in the meeting.
Auditor: Mr. Regis asked Council to approve 4 new positions with pay raises. One position replaces the Parking Meter Enforcer to Service Clerk Floater and the other 3 positions are Crew Leaders. Current employees are being elevated to these positions because of their leadership skills. Job Descriptions of these positions were distributed to Council Members and will be filed with these minutes.
Mr. Regis asked Council to making a motion showing that Council has received the Statement of Cash Position MTD for August along with the Check Report by check number. He also asked Council to approve a transfer of $15,000 from the General Fund to the Cemetery Fund.
Law Director: No report.
Police Department: Chief Murphy gave a report on recent arrests by the Department and activities of the School Resource Officers. The Department has been awarded a grant of $250,000 for the “Cops Hiring” Program from the Community Oriented Policing Service.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Hunker set a Finance Committee Meeting for Monday, September 23 at 10:00 a.m.
Street: Mr. Sutak will get an estimate on paving Spring Haven Drive. When a quote is received, Mr. Rodgers will call a committee meeting to discuss the issue.
Ordinance: No report.
Sewer/Sidewalk: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Code Administration: No report.
Real Estate: No report.
Utility: The Committee met on September 5, 2024. A list of delinquent accounts was distributed to the members and the shut-off accounts were highlighted. The city will now be purchasing antilog water meters. The Sanitation Department is doing better with the updated fee structure for the high rise apartment buildings in town. There will now be a $3.00 fee for every extra bag after the three can limit. A new system has been installed that keeps citizens from being able to turn their water back on after the city has shut off their water due to nonpayment. Minutes of this meeting will be filed with these minutes.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Phil Wallace, 801 Spring Haven Drive, presented a petition from residents of Spring Haven Drive, Willetta Street and Grandview Street. They are asking Council to pave their streets, install storm drainage and set-up devices to divert water where it is running from the street into resident’s basements. Mr. Wallace said any help would be appreciated. The Mayor said the Sewer Department is planning on installing a catch basin to alleviate the water problem, hopefully before winter. Council will need to give permission for the paving.
Richard Hord, 915 Virginia Street, thanked the Administration for fixing a divot in the road at 917 Virginia Street. He also announced that a “Meet the Candidate” night will be held at the Martins Ferry Library on October 3rd at 6:00 p.m. The Mayor received a letter from the Martins Ferry Historical Society asking for funding. This matter will be discussed at a Finance Committee Meeting. Because of the expensive repairs looming for the current city building, Mr. Hord suggested other buildings in town that might be used for a City Building. The Mayor stated that whatever is decided, the present building has to be repaired to prevent further deterioration. The Street Sweeper will run again during the 1st week and 2nd week of November and then shut down until the spring. The new sweeper schedule seems to be working well.
Ordinances and Resolutions:
Motion was made by Mr. Hunker to suspend the 72 Hour Rule. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Agnew voting yes. The motion carried and the Ordinance was given a first reading.
An Ordinance Authorizing The Director Of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bid.
Mr. Echemann made a motion to suspend the rules. Mr. Rodgers seconded the motion. A roll call vote was heard with Echemann, Armstrong, Rodgers, Neiman, Agnew and Hunker voting yes. Motion carried. Motion was made by Mr. Hunker to pass the Ordinance as read. Mrs. Armstrong seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Agnew voting yes. The motion carried and the Ordinance was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Hunker made a motion to note that Council has received the Statement of Cash Position MTD for August along with the Check Report by Check Number. Rev. Agnew seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Echemann made a motion and Mr. Neiman seconded to transfer $15,000 from the General Fund to the Cemetery Fund. A roll call vote was heard with Echemann, Armstrong, Rodgers, Neiman, Agnew, and Hunker voting yes. The motion carried.
Mr. Hunker made a motion to approve the Purchase Order in the amount of $142,150 for W-Quick-Sol for the Beretta Drive/Dutch Hill Road Project. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Agnew voting yes. The motion was declared passed.
The Mayor announced that the Curbside Clean-Up Week will be September 30-October 4. Mattresses and Box Springs are $20 each and must be wrapped. Paint, Tires and Electronics will not be accepted.
Mrs. Armstrong made a motion to approve the 4 new positions including the pay rates which will be filled within the current workforce. Mr. Echemann seconded the motion. A roll call vote was heard with Armstrong, Rodgers, Agnew, Hunker and Echemann voting yes. Mr. Neiman voted no. The motion carried.
Mrs. Armstrong made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Rodgers made a motion to give permission to the group interested in setting up a Pickle Ball Court (where the Basketball Court has been) to make that change. Mr. Neiman seconded the motion. A roll call vote was heard with Rodgers, Neiman, Agnew, Hunker, Echemann and Armstrong voting yes. The motion carried.
Mr. Echemann made a motion and Mr. Rodgers seconded to excuse Mr. Schramm from tonight’s meeting. After an affirmative voice vote, the motion passed.
Mr. Rodgers moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The next meeting of the Martins Ferry City Council will be held on Wednesday, October 2, 2024 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Regular Session on Wednesday, September 4, 2024, at 6:00 p.m. in the Donald Myers Council Chambers. The meeting was called to order by Council President Pro-Tempore Rick Rodgers, with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. A moment of silence was held for Tom Kelly, former Fire Chief and city employee, who passed away earlier today. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman, James Agnew and Jim Schramm, Council at Large Members. Mr. Rodgers reserved his right to vote.
Minutes: Minutes of the August 21, 2024 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies was unable to attend this meeting. No report.
Service Director: City crews have finished patching holes caused by recent water breaks. Part-time employees are trying to keep up with grass cutting at the city owned lots and the cemetery.
Mr. Sutak asked that Council go into Executive Session later in the meeting to discuss pending legislation regarding the school roads.
The Administration has received one estimate on the masonry work for the city building and they are waiting on 2 estimates for the roof. As soon as these estimates are received, Mr. Sutak would like to schedule a Finance Committee Meeting to discuss how to fund the cost of this project, as well as the removal of fire sirens and the small building on the roof.
Mr. Sutak has estimated the value of the Crawford Heights property at $9,900 and asked Council to approve this as a minimum bid to sell the property. Once approved, Mr. Stecker will bring in an Ordinance for Council to pass so the property can then be advertised for bid.
Mr. Sutak expressed frustration over the high grass, overgrown bushes and weeds that property owners are not addressing. He states he is getting phone calls from neighbors of run down properties asking the city to do something about the situation. The city doesn’t have the manpower to address the problems of all these properties. Mr. Stecker will look into putting a registration block on the property owner’s driver’s license. After the block is in place, property owners will need to contact the city and pay the fines in order to renew their license.
Mr. Sutak updated Council on the Water Plant upgrades. Council Members will be invited to tour the Plant when the upgrades are completed. Mr. Hunker asked how the city was going to get rid of the water softener tanks. Mr. Sutak said the City’s Engineer is looking into options of disposing the tanks.
Mrs. Armstrong asked about the date for Curbside Clean-Up. Mr. Sutak thought it was in October but he will check with the Mayor and inform Mrs. Armstrong of the date.
Mr. Echemann asked if weeds at a property on Carlisle Street (across from where the old High School stood) could be trimmed. Mr. Sutak will try and get workers to trim around the bushes. This structure is on the city’s list to get demolished when funding becomes available.
Mr. Rodgers asked when work on Beretta Drive will begin. No starting date has been set. After the core sample results have been received, final plans can then be completed.
Auditor: Mr. Regis asked Council to make a motion that they have received and reviewed the Financial Report, Payroll Summary and Report of New Hires. As soon as the total cost of the roof project is known, Mr. Regis will check into funding for the project. Regarding the softener tanks, Mr. Regis warned they contained hazardous material.
Law Director: No report.
Police Department: Chief Murphy was unable to attend this meeting but provided an August Monthly Report which was distributed to all Council Members.
Fire Department: Justin Smith, Assistant Fire Chief, expressed his condolences to the family of Tom Kelly. He noted that the Fire Department will be escorting Mr. Kelly’s funeral procession to Riverview Cemetery on Saturday.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: Mr. Rodgers would like an estimate on paving Spring Haven Drive and then see if there might be funds available for the project.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate: No report.
Utility: Mr. Hunker scheduled a Utility Meeting for Thursday, September 5 at 10:00 a.m. in Council Chambers.
Income Tax: No report.
Citizens To Be Heard: President Pro-Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked that city crews check out an indentation on the road in front of 917 Virginia Street. It seems to always have water or liquid in it even when it doesn’t rain. Mr. Hord asked if the Staffilino Building or The Times Leader Building might be considered for a new site for the city building. Mr. Sutak said it would depend on the price of another building and how much it would cost to remodel the structure to meet the city’s needs. Also, the cost to tear down the current building would have to be considered. The city will have utilities in place for the Lion’s Club Fall Fest to be held in the City Park on September 14. If inclement weather, the Recreation Center would be available. When ask for an update on the Austin Masters Facility, Mr. Sutak said the hazardous material continues to be removed.
Frank Papini, President of the United Steel Workers of America, Retiree Organization of Martins Ferry, Ohio and a resident of Bridgeport, Ohio asked if there might be an increase in the water rates for Bridgeport residents. Mr. Sutak said a decision has not been made about the water rates for Bridgeport Residents. Regarding a time table for the clean-up of the Austin Master’s Facility, Mr. Sutak states the Mayor has a letter from ODNR stating the projected completion date but he didn’t know the exact date. ODNR will not issue a permit to any industry that wants to use the building for hazardous waste storage. Council also passed an Ordinance addressing this issue.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Hunker made a motion to go into Executive Session under the Ohio Revised Code G121.22, G3, regarding the subject of pending or imminent court action. Mr. Neiman seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, Agnew and Schramm voting yes. The motion carried. Rev. Agnew abstained and excused himself from the Executive Session due to a conflict of interest.
Mr. Schramm made a motion to go out of Executive Session. Mr. Hunker seconded the motion. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers and Neiman voting yes. The motion carried and Council went back into regular session.
Mr. Hunker made a motion to put a $9,900 minimum bid on the Crawford Heights property. Mr. Echemann seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Schramm voting yes. The motion carried. Mr. Stecker will prepare an Ordinance for the sale of this property.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mrs. Armstrong. After an affirmative voice vote, the motion passed.
Mrs. Armstrong made a motion to accept the Financial Report, Payroll Summary and Report of New Hires. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Hunker motioned and Mr. Echemann seconded to approve the Law Enforcement Trust Fund, (a Written Internal Control Policy which will be incorporated into the Police Department Handbook). This document was presented by Chief Murphy at the last meeting. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Neiman, and Schramm voting yes. The motion carried.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Neiman. After an affirmative voice vote, the meeting was adjourned at 7:00 p.m. with a salute to the flag.
The next meeting of the Martins Ferry Council will be on Wednesday, September 18, 2024 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The City of Martins Ferry is looking for a Class 2 Operator of Record to contract with the City. For any additional information or to apply please call Service Director Andrew Sutak at 740-579-2707.
Clean up week will be held curb side from Monday September 30th to Friday October 4th. This is on your normal scheduled trash day. Mattresses and box springs will still be $20 a piece and need wrapped in plastic. No hazardous materials, tires or paint.
The Martins Ferry City Council met in Regular Session on Wednesday, August 21, 2024, at 6:00 p.m., in the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Ben Neiman and Jim Schramm, Council at Large Members. Rev. James Agnew was unable to attend this meeting due to a death in his family.
Minutes: Minutes of the July 17, 2024 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies read a letter from the Martins Ferry Historical Society requesting a monetary donation to help support the organization. Mr. Sutak will check to see if the Society pays city utilities and if so with Council’s approval, these can be waived.
East Road has had several water breaks recently and the line will have to be replaced. Materials have been ordered to repair the line and the project should be finished by the end of September.
City crews are doing general maintenance. The summer employees are finished for the season, therefore grass cutting, for the lots the city maintains, has slowed down.
Mayor Davies remarked that the sanitation line-item has increased on the cash flow report.
There were no bids summited for the 9th Street property that was advertised for a minimum bid of $9,000. Mr. Stecker said if someone bids in the next week or two, it will not have to be re-bid. But if someone shows interest a month from now, the city would have to re-bid it.
Hazardous waste debris continues to be removed from the Austin Masters Building. The Mayor and Service Director will seek permission from ODNR to enter the facility to insure the clean up is progressing.
To prepare for the winter weather, four hundred tons of road salt has been ordered. There is 200 tons of salt left from last year which will bring the total amount of available salt to 600 tons.
An anonymous person called the Ohio EPA complaining about black mold on the second floor of the city building. The Ohio EPA then referred the issue to the Belmont County Health Department. The EPA is waiting for a reply from the city regarding a strategy to fix this problem. The Mayor stated the roof and a wall on the backside of building are deteriorating. Panhandle Cleaning and Restoration has submitted an estimate of $3,493.74 to clean the office where the roof is leaking. Nothing has been done yet because the roof still leaks. The Mayor needs to report to the EPA how the problem will be remedied and where the city will get the money to make the repairs. He estimates the cost will be $300,000 – $500,000.
Service Director: Mr. Sutak updated Council on the Water Plant upgrades which are progressing nicely. In order to save money, after the Pro-Tech Systems Group completed work on the Skadis System, Mr. Sutak had the company stay and complete the subpanels on the 7 remote stations so they would not have to make a return trip to do that job. He asked that Council approve the Pro-Tech invoice for $52,080 which was $7,000-$8,000 short of the purchase order already in place. It is estimated that everything should be completed by the first part of next year.
Two roofing companies and one stone and brick restoration company will submit bids for the possible roof and city building repair project. A couple of fire alarms on the roof will be considered for removal as well as a small building.
Auditor: Auditor Regis distributed the current Statement of Cash Position with MTD Totals. He stated that the Auditors would like it noted in the minutes that Council received the monthly Mayor’s Court Report. Invoices for Forefront Technology for $11,000, Atkinson Enterprises for $24,000 and the Fire Department for $4,051.35 needs approved. The Mayor, Service Director and Auditor Regis met with East Ohio Regional Hospital concerning payments for 2022-2023. Figures will be forthcoming.
Law Director: No report.
Fire Department: Justin Smith, Assistant Fire Chief, thanked Council for their support of Betty Zane Days.
Police Department: Chief Murphy gave the end of July, 2024 report. Fees collected from the impound lot amounted to $1,500. Currently there are 5 vehicles in the impound lot. Maintenance and repairs were done to the department’s firearms range by Office Trigg. Martins Ferry School Resource Officers and members of the Special Operations Team of the Belmont County Sheriff’s Office toured Martins Ferry Schools to get familiarize with any emergency response considerations. The Special Operations Team then followed up with training within the school. Chief Murphy distributed a “Law Enforcement Trust Fund”, which is a Written Internal Control Policy. This Policy now puts the Department in compliance. Mr. Stecker said this internal policy could be adopted by a voice vote. Mr. Sutak was informed that officers were following up on the list of expired tags that he submitted to the Department.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Finance Committee met on July 22. The Sanitation and Water line items are looking better. Chief Murphy would like to purchase the old cruisers instead of leasing them since there has been problems with the leasing company. The Finance Committee also met on August 16 to discuss the city building’s leaking roof after an anonymous person call the EPA to say there was a black mold problem on the second floor. As soon as bids are received, the committee will meet to discuss funding possibilities. Minutes of these 2 Finance Committee Meetings will be filed with these minutes.
Street: Mr. Rodgers did not have a report but noted there have been several complaints about Tractor Trailer Cabs parking on side streets. Mr. Stecker said that commercial vehicles can’t park on the Street but are allowed in-off street parking or in driveways. Chief Murphy said if someone sees a commercial vehicle parked illegally to call the Police Department and an officer will come and ticket the vehicle. The Mayor suggested putting a 5 ton weight limit signs on residential streets to solve this issue. Later in the meeting, road repairs on Spring Haven Drive were discussed. Mr. Rodgers said that he will discuss the issue with Mr. Stecker and then call a Street Committee Meeting.
Sewer/Sidewalk: No report.
Safety: No report.
Service: No report.
Cemetery: No report but Mr. Neiman stated the Cemetery looks good.
Public Relations: No report.
Real Estate: The committee met on July 22 to discuss the sale of property in Crawford Heights. The Committee agreed that the property should be sold and a minimum bid established. Mr. Sutak will research the property value, set the minimum bid, and get the information to Mr. Stecker. Minutes of this meeting will be filed with these minutes.
Utility: Mr. Hunker will set a date and time in September for the Committee to meet.
Ordinance: No report.
Code Administration: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, commented that the Betty Zane Days Festival was a success again this year. Regarding property clean-up, city crews are cutting the grass and the cost of the time/labor is placed on the property owner’s taxes. The debris from the Austin Masters Facility is being removed in a timely manner but it will take some time to clear the facility. Overall, East Ohio Regional Hospital has a positive impact for city. The Mayor explained that financially the city receives one fourth of 1% of income tax generated and businesses in town benefit from increased visitor traffic created by the hospital. Regarding the city building, the Mayor stated it is a historic icon but the cost of repairing the current building has to be considered compared to the cost of building a new building.
Gary Zelenski, 419 North 9th Street, requests the city cut down a tree across the street from his house that he believes belongs to the city. The debris, such as leaves and fallen branches, is a nuisance to his home and a liability to the city. One fallen branch just barely missed his car. The debris is also filling up catch basins in the area. He also noted there is a stop sign at the intersection of 9th Street and the hill coming off of Delia Avenue that is almost completely obscured because of the high weeds. He wanted to know if Liberty Avenue is part of the city due to recent paving stopping at this road. The Mayor states that the tree Mr. Zelenski is referring to is not on city property. Regarding the stop sign, the Mayor will check into it but the since the summer help is gone now, it limits the city’s manpower on what can be done. Liberty Avenue is a dead end street and according to the County, permissive tax money for paving can’t be used on dead end streets. The catch basin mentioned is on a list to be cleaned out. The Mayor stated the Sewer Department, with only 2 employees, is responsible for over 1,000 catch basins in the city. If more employees were to be hired for the Sewer Department, utility rates would have to be raised. The Mayor states that one of the Administration’s goal is to keep the utility bills as reasonable as possible. Rates have not been raised since this Administration took office. The Mayor and Service Director will research who owns the tree across from Mr. Zelenski’s house & inquire about costs for removal of the tree. Mr. Zelenski will be notified of the results of these findings.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Schramm made a motion and Mr. Hunker seconded to authorize payment of the following invoices: ForeFront Technology, $11,000; Pro-Tech, $52,080; Atkinson Enterprises, $24,000 and the Fire Department, $4,051.35. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers, and Neiman voting yes. The motion carried.
Mr. Echemann was contacted by Phil Wallace, a former Martins Ferry Mayor, who is looking into getting repairs done to Spring Haven Drive. The Mayor said the city can’t use County Permissive Tax Money for dead-end roads. Another citizen contacted Mr. Echemann and expressed appreciation for the recent pothole patching on their street.
The Administration meets regularly with Auditor Regis to work on budget issues in order to avoid raising utility rates.
Mrs. Armstrong made a motion and Mr. Echemann seconded to note that Council has received and reviewed the Financial Statement of Cash Position. After an affirmative voice vote, the motion passed.
Mr. Sutak received a call from a school bus driver asking that the overgrowth of cattails and weeds on the Hill Street Exit be cut down because they are blocking the view to safely enter onto Route 7. Pictures of this area will be taken and sent to the State asking them to address this issue since it is the State’s property and responsibility. The city doesn’t have the manpower to control the overgrowth of weeds on Route 7. Mr. Zelenski asked if the State could also be notified to smooth out the railroad crossings on Route 7. Mr. Sutak said the railroad tracks are under the jurisdiction of the Railroad Company.
Mrs. Armstrong made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to excused Rev. Agnew from tonight’s meeting. Mr. Neiman seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Echemann moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The next meeting of the Martins Ferry Council will be on Wednesday, September 4, 2024 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in regular session on Wednesday, July 17, 2024, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member, Ben Neiman, James Agnew and Jim Schramm, Council at Large Members. Rick Rodgers, Fourth Ward Council Member notified President Davis that he was unable to attend this meeting.
Before this meeting, a budget hearing was held for the Public at 5:30 p.m. No one voiced any concerns at this meeting.
Minutes: Minutes of the June 26, June 27 (2 meetings), and the July 5 Council Meetings were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: City Workers are doing basic maintenance such are garbage pick-up, cutting weeds and fixing water breaks.
The Celebration in the Park on July 6 went well and the Fireworks Show was great! The Mayor expressed appreciation for Council’s support for this event.
Court proceedings, regarding clean-up of the Austin Masters Facility, are going well. On July 18, two Martins Ferry Fire Chiefs and an experienced hazmat Chief from Youngstown will tour the Austin Masters Building and devise an emergency plan in case an event, such as fire or flood, would arise before the hazardous material is removed. ODNR will also have a representative on the scene. Mayor Davies spoke to the property owner who said he would not lease the property to another gas and oil company.
Someone has expressed interest in purchasing a piece of city-owned property in the Crawford Heights area. The Mayor asked Council to consider selling this property. A minimum price could then be established and the property would be advertised for bid.
Service Director: Mr. Sutak updated Council on the Water Plant upgrades. Sandblasting and coating of Contact Tanks 3 & 4 should be finished by tomorrow. The filter bed lines have been checked. Dehumidifiers and louvers should be installed by next week.
A new motor and dry unit will be installed at the Woodmont Pumping Station. There are also plans to upgrade the city’s other pumping stations.
The road to the city’s wells on First Street is now closed to traffic, specifically truck traffic from National Limestone.
Auditor: Auditor Regis asked Council to pass the budget tonight so he can get it to the County Auditor by Friday. The yearly audit is proceeding well and should be finished by the end of July. Auditor Regis asked Council to make a motion that Council has recognized the transfer of $15,000 to the Cemetery Fund. The Sanitation, Insurance, Water and Electric line items are being carefully watched. Mayor Davies noted that landfill fees have increased significantly. Since the city had to buy the new Packer, the Administration has discussed increasing the Sanitation fee by $5 and then removing this fee when the Packer is paid off. It was mentioned that even though it has been 5 years since there was an increase to the sanitation bill, the Administration has continued the 2 yearly free Clean-Up Days as a service to the residents. Mr. Regis asked Mr. Hunker to schedule a Finance Committee Meeting. He reminded Council to make a motion to note the Payroll Summary Report and the Statement of Cash Report was received.
Law Director: Mr. Stecker asked that an Ordinance Committee Meeting be scheduled to discuss creating an Ordinance regarding items on the sidewalks in the downtown area.
Police Department: Chief Murphy gave the June, 2024 end of the month Police Report. A copy of this report will be included with these minutes. The Mayor will send Chief Murphy information regarding city-owned vehicles on First Street so these vehicles can be placed on the Auction Site.
Fire Department: Justin Smith, Assistant Fire Chief, reported on the second quarter calls for the Fire Department. He noted there was a structure fire on Pearl Street last week and thanked the Colerain and Bridgeport Fire Departments for their mutual aid. Betty Zane Days, sponsored by the Fire Department, will be held on July 31-August 3 at the city park.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Hunker set a Finance Committee meeting for Monday, July 22 at 10:00 a.m. He also asked that a short meeting for the Real Estate Committee beheld immediately after this meeting.
Street: No report.
Ordinance: The Ordinance Committee will meet on Friday, July 19 at 1:00 p.m. at Mr. Stecker’s Office to discuss an Ordinance for items on sidewalks in the downtown area.
Sewer/Sidewalk: No report.
Code Administration: Rev. Agnew reported a meeting will be scheduled soon.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: The Committee will meet immediately after the Finance and Audit Committee Meeting on July 22 to discuss the sale of property in the Crawford Heights area.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, expressed his appreciation for the excellent city sponsored Fireworks Show on July 6. Mayor Davies said no request for funding has been received from the Historical Society. Rev. Agnew informed Mr. Hord that the former Curley Property is being used as a parking lot for his Church. When asked how many structures were on the Belmont County Land Bank list to demolish, Mr. Sutak said 10-12 parcels have been submitted for demolition. If someone is interested in purchasing the property once demolition is completed, the Land Bank makes demolishing these properties a higher priority in order to get these properties back into tax collection.
Frank Papini, President of the United Steel Workers of America, Retiree Organization, Martins Ferry, asked about the deadline given to the owners of Austin Masters for clean-up. The Mayor said the deadline was July 22 and ODNR is prepared to start the clean-up on July 23. ODNR will use bond money and possibly taxpayer’s money for the clean-up. Martins Ferry will not have to pay for the clean-up. Also, Mr. Papini asked how often Martins Ferry’s ground water is tested. The Mayor replied “daily”. He will get a list of the items tested to Mr. Papini. Mr. Sutak said that the Water Department follows all the EPA Guidelines.
Beverly Reed, Bridgeport, informed Council that the President of the Parent Company of Austin Masters will go to jail on July 29 if he does not post the $1.2 million bond to clean up the mess at the Austin Masters Facility. She would like to know if the bond is not posted, where will the money come from and what will be the cost of the clean-up? She believes this information should be available to the public.
Ordinances and Resolutions:
A Resolution Adopting A Budget For The City Of Martins Ferry For The Fiscal Year Beginning January 1, 2025 And Declaring An Emergency.
Motion was made by Mr. Schramm to suspend the rules. Motion was seconded by Rev. Agnew. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Neiman and Agnew voting yes. The motion carried. Motion was made by Mr. Hunker to pass the Resolution as read. Mr. Echemann seconded the motion. A roll call vote was heard with Hunker, Echemann, Armstrong, Neiman, Agnew and Schramm voting yes. The motion carried and the Resolution was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mrs. Armstrong made a motion to approve the transfer of $15,000 from the General Fund to the Cemetery Fund. Mr. Neiman seconded the motion. A roll call vote was heard with Armstrong, Neiman, Agnew, Schramm, Hunker, and Echemann voting yes. The motion carried.
Mr. Echemann made a motion that Council acknowledges receipt of the Payroll Summary and the Statement of Cash. Rev. Agnew seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Echemann. After an affirmative voice vote, the motion passed.
Mr. Echemann made a motion to excuse Mr. Rodgers from the meeting tonight. Rev. Agnew seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Hunker moved to adjourn, which was seconded by Mr. Schramm. After an affirmative voice vote, the meeting was adjourned at 6:39 p.m. with a salute to the flag.
The next meeting of the Martins Ferry Council will be held on August 21, 2024 at 6:00 p.m. in Council Chambers.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Special Session on Friday, July 5, 2024 at 10:00 a.m. at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Spencer Echemann, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; and James Agnew and Jim Schramm, Council at Large Members. Ben Neiman, Council-at-Large Member informed President Davis he was unable to attend this meeting. Six Council Members were present at this Special Meeting. This Special Meeting was called for the purpose of consideration of legislation only.
President Davis explained the changes to the amendments.
Mr. Hunker made a motion and Mr. Schramm seconded to suspend the 72 hour rule. A roll call vote was heard with Hunker, Echemann, Armstrong, Rodgers, Agnew, and Schramm voting yes. The motion carried and the 72 hour rule was suspended. This Ordinance was given a first reading.
An Ordinance Amending Chapter 1155, Source Water Protection Area, Of The Codified Ordinances Of The City Of Martins Ferry, Ohio.
Mr. Rodgers made a motion to suspend the rules. Rev. Agnew seconded the motion. A roll call vote was heard with Rodgers, Agnew, Schramm, Hunker, Echemann and Armstrong voting yes. The motion carried. Mr. Schramm made a motion to pass the Ordinance as read. Mr. Rodgers seconded the motion. A roll call vote was heard with Schramm, Hunker, Echemann, Armstrong, Rodgers and Agnew voting yes. The motion carried and the Ordinance was declared passed.
Motion was made by Mr. Hunker and seconded by Mrs. Armstrong to adjourn. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The next meeting of the Martins Ferry Council will be held on Wednesday, July 17, 2024 at 6:00 p.m. in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
