The Martins Ferry City Council met in Special Session on Friday, July 21, 2023, at 10:00 a.m., at the Donald Myers Council Chambers. This meeting was called to discuss legislation, specifically to hear the third reading of an Ordinance and to hear the first reading of a Resolution.
The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Agnew, and Jim Schramm, Council at Large Members. Tom Burns, Council at Large Member was absent.
This Ordinance was given a third reading.
An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency.
Motion was made by Mr. Schramm and seconded by Mrs. Armstrong that an ordinance for putting Electric Aggregation on the ballot not be pursued. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, and Agnew voting yes. The motion carries and was declared passed.
*********************************
Motion made by Mr. Shrodes and seconded by Rev. Agnew that the 72 Hour Rule for reading the Ordinance be suspended. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Agnew, Schramm and Hunker voting yes. The Motion carried.
A Resolution Authorizing And Directing The Board Of Elections Of Belmont County, Ohio, To Conduct An Election Of The Electors In The City Of Martins Ferry, Ohio, At The General Election To Be Held On November 7, 2023, On The Question: Shall Ordinance 2023-08 Adopted By The Council Of The City Of Martins Ferry, Ohio Proving On January 1, 2024, For An Additional One Percent (1.00%) Levy On Income To A Total Rate Of Two Percent (2.00%) With Funds Generated By The 2.00% Income Tax To Be Appropriated Solely For The Purpose Of General Municipal Operations And Functions Be Passed?
This Resolution was given a first reading.
Motion was made by Mr. Rodgers and seconded by Rev. Agnew to Suspend the Rules for three readings of the Ordinance. A roll call vote was heard with Rodgers, Agnew and Schramm, Hunker, Shrodes, and Armstrong voting yes. The Motion carried.
Motion was made by Mr. Schramm and seconded by Mr. Rodgers to pass the Resolution as read. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, and Agnew voting yes. The Motion carried.
Motion was made by Mr. Shrodes and seconded by Mrs. Armstrong to adjourn. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The next regular Council Meeting will be held on August 2, 2023 at 6:00 p.m. in Council Chambers.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Special Session on Thursday, July 20, 2023, at 10:00 a.m., at the Donald Myers Council Chambers. This meeting was called to discuss legislation, specifically to hear the second reading of an Ordinance.
The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
This Ordinance was given a second reading.
An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency.
This Ordinance will go to a third reading.
A motion was made by Mr. Schramm and seconded by Mrs. Armstrong for Council to NOT bring in an ordinance to put the option of Electric Aggregation on the ballot at this time. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes. The motion was declared passed.
Motion was made by Mr. Shrodes and seconded by Mr. Schramm to adjourn. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
There will be a special Council Meeting on Friday, July 21, 2023 at 10:00 a.m.
The Martins Ferry City Council met in Regular Session on Wednesday, July 19, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Council approved changing the order of the meeting so the Mayor could read proclamations for several EMS workers, recognizing their life-saving efforts in recent emergency calls. Also, representatives from Regor Energy, Aspen Energy, and Palmer Energy, were permitted 5 minutes each to explain and promote their companies’ Electric Aggregation Program.
Minutes: Minutes of the June 7, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Lions Club would like permission to close Zane Highway to Grant Street during their Fall Fest on October 14 in the City Park.
Street paving estimates were distributed. If council would like to move forward with this paving project, the Mayor will advertise the specifications for a formal bid.
A resident on Pearl Street is concerned about a Maple tree near her property. The tree’s roots have been disturbed by recent gas line work and a water break that was fixed by the city. The owner is afraid the tree will die and possibly harm her property. She would like the city to remove the tree.
Service Director: The lowest bid for the replacement of the Air Conditioning Units at the Recreation Center was $41,079. Since only $40,000 was appropriated for this project, Mr. Sutak ask Council approve up to $42,000 to cover the cost.
Mr. Sutak informed Council that a large swim meet was held at the Martins Ferry Pool on Saturday. The Concession Stand was very busy and the Park was utilized as well.
Safety Director: No report.
Auditor: Auditor Regis would like another meeting with the Finance Committee in the next couple of weeks. He reported that the EMS would like to move all their calls to 911. Starting after this pay period, Police and EMS salaries will be taken out of the General Fund. The Vigilant Fire Department Building’s roof cannot be covered with foam because it is in too bad of shape. Along with the monthly financial reports, Mr. Regis distributed the following: list of new hires (6-15-23 to 7-15-23), job and wage changes (6-15-23 to 7-15-23), and copies of lab certificates for two Water Plant employees. The Mayor explained the reasoning and cost savings of changing two job descriptions at the Water Department.
Law Director: No report.
Police Department: Chief Murphy gave the June Month End Service Report. Also in June, K-9 Officer Patch assisted in tracking and apprehending a prisoner who escaped from a WV Law Enforcement Agency.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Hunker set a Finance Committee Meeting for Wednesday, July 26 at 10:00 a.m.
Street: The Committee gave the Administration permission to put the paving jobs out for bid.
Ordinance: Three pieces of legislation will be read tonight.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes commented that the Street Department was doing a great job with the pothole patching. Mr. Regis asked if The Times Leader could remind citizens to slow down when crew are out patching roads.
Cemetery: Mr. Burns had no report but thanked everyone who has worked at keeping the cemetery in good shape.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Mark Sambuco, 52699 Orchard Drive, Colerain, Ohio, asked the Mayor for an update on the waterline situation in his neighborhood. The Mayor stated the city turned the bid over to the Solicitor yesterday. The Law Director is working on the legal steps that need to be addressed.
Richard Hord, 915 Virginia Street, inquired about the 8 filled positions and 6 openings in the Police Department that was noted in a newspaper article on the City Auditor in The Times Leader. Auditor Regis explained his statement was misconstrued and that there is more than 8 active positions at the Department but there will be officers on sick leave in the near future. When asked about the 3 reported job openings at the Water Department, the Mayor explained the cost savings measure taken by the city by not filling any openings at the Water Department. Mr. Hord was told that at least once a year, grants are searched to help make the city building handicap accessible. The Mayor doesn’t think the new Trinity Health System Hospital being built in St. Clairsville will have a negative impact on East Ohio Regional Hospital. Mr. Hord reminded everyone about the Town Hall Meeting with the Belmont County Commissioners on Tuesday, August 1, 2023 at 6:00 p.m. at the Martins Ferry Recreation Center.
Auditor Jack Regis, 1104 N. 9th Street, explained that his brother-in-law died at home and was not found for several days. He praised and thanked the EMS members and Police Officers that assisted in the removal of his brother-in-law’s body.
William Graft, 514 North 8th Street, reported a tree from the cemetery fell during a recent storm and landed in his driveway. He dragged the tree into the street where city crews then cut it up and hauled it away. He is concerned that the trees on the bank of the cemetery will fall and damage his house. Mr. Graft reported a large pothole in front of 510 North 8th Street and asked that the city patch it.
Ordinances and Resolutions:
An Ordinance To Amend Section 193.06(A) Of The Codified Ordinances Of The City Of Martins Ferry Regarding The Credit For Taxes Paid To Other Municipalities And Declaring An Emergency. This Ordinance was given a third reading. This Ordinance died for a lack of a motion.
A Resolution Declaring It Necessary To Levy A Tax In Excess Of The 10 Mill Limitation And To Replace A 0.05 Mill Fire Truck Levy For A Continuing Period And Declaring An Emergency.
This Resolution was given a first reading. Mr. Sutak said Fire Chief Kelly asked that the Resolution be withdrawn. Therefore no action was taken by Council.
Mr. Shrodes made a motion to suspend the 72 Hour Rule. Mr. Schramm seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm and Hunker voting yes. The motion carried. An Ordinance Approving Amending Chapter 193, Income Tax Sections 193.03 And 193.04 Of The Administrative Code Of The City Of Martins Ferry, Ohio To Provide For Imposition Of Annual Income Tax Rate Of Two Percent (2.00%) Per Year On Income On Or After January 1, 2024 And Declaring An Emergency. This motion was given a first reading. This motion will go to a second reading. Several Council Members spoke in favor of passing this Ordinance and increasing the income tax. It was suggested to have a Town Hall Meeting to inform the citizens about the importance of the Income Tax increase.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
The Mayor reported that a bid of $5,000 was received from the Tree of Life Church for the former Curly Property and a late bid of $1,000 was received from the Naylor Brothers (minimum bid was $5,000) for the former Booster Club Property on Broadway Street. Mr. Shrodes made a motion and Mr. Rodgers seconded to accept the $5,000 bid on the former Curly Property and reject the bid on the Broadway Street Property. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm and Hunker voting yes. Rev. Agnew abstained. The motion was passed by a majority vote.
Mr. Shrodes made a motion and Rev. Agnew seconded to allow the Lions Club to close Grant to Zane Highway on Saturday, October 14, 2023, 12:00 noon – 7:00 p.m. for Fall Fest. After an affirmative voice vote, the motion carried.
Mrs. Armstrong made a motion to appropriate an additional $1,500 from the Permanent Improvement Fund for the bid from H.E. Neumann for the new air conditioner units for the Recreation Center. A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, Hunker and Shrodes voting yes. The motion carried.
Mr. Hunker made a motion and Rev. Agnew seconded to accept the list of New Hires Report submitted by the Auditor for the period of June 15 – July 15, 2023. After an affirmative voice vote, the motion carried.
Mr. Rodgers made a motion to allow the Mayor and Service Director to advertise for bids for the proposed street paving projects. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes, and Armstrong voting yes. The motion carried.
Discussion lasted for 12 minutes on removing the position of EMS dispatcher and routing all calls through 911. This issue was referred to the Finance Committee.
No decision was made concerning the tree on Pearl Street.
President Davis reminded Council Members that they must complete the Sunshine Law Training by the end of this term. Fraud Assessment Forms need to be completed and given to the Auditors by July 20.
Mr. Shrodes thanked the Lions Club for cleaning up the Park and the Fountain. On Saturday they will be painting the Pavilion and benches.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to note that Council has received and reviewed the Financial Reports for the previous month of June, 2023 which included a Statement of Cash Position with MTD Totals and Payroll Summary. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
The meeting was adjourned at 7:34 p.m.
The next Regular Council meeting will be August 2, 2023 in Council Chambers. Council will meet in Special Session tomorrow, July 20, 2023 at 10 am, and again in Special Session on Friday July 21, 2023 at 10 am. Both Special Sessions will be held in Council Chambers and will be for the consideration of legislation only.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Regular Session on Monday, June 26, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed with a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Before this meeting, a budget hearing was held for the Public at 5:30 p.m. No one voiced any concerns at this meeting.
Council approved changing the order of the meeting and to read Legislation first since Councilman Hunker needed to leave early.
Ordinances and Resolutions:
A Resolution Requesting the County Auditor To Certify To The City of Martins Ferry The Total Current Tax Valuation of the City of Martins Ferry and the Dollar Amount of Revenue That Would Be Generated By A Half (0.5) Mill Replacement Levy and Declaring An Emergency.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Resolution as read. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Resolution was passed.
A Resolution Adopting A Budget For the City of Martins Ferry For The Fiscal Year Beginning January 1, 2024, and Declaring An Emergency.
Motion was made by Mr. Shrodes to suspend the rules. Motion was seconded by Rev. Agnew. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried. Motion was made by Mr. Burns to pass the Resolution as read. Mr. Rodgers seconded the motion. A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried and the Resolution was declared passed.
Minutes: Approval of the June 7, 2023 Council Meeting Minutes will be considered at the July 19 Council Meeting.
Ceremony: At this point in the meeting, Mayor Davies swore Sergeant Jerry Murphy into the office of Chief of Police of Martins Ferry. Chief Murphy gave an acceptance speech and received a standing ovation.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies said the problem with a pump at the swimming pool has been resolved. The air conditioners in the Recreation Center need replaced. One unit has a compressor that needs replaced and another unit is leaking Freon. A new energy-saving unit was estimated to cost about $40,000.
The Mayor reviewed and explained the changes to the new EMS Negotiated Contract. The Contract is backdated to May 1, 2023. Mayor Davies asked Council to consider approving this contract so he can get it to Auditor Regis and the Payroll Clerk.
Service Director: Mr. Sutak reported that the Ohio Department of Transportation (ODOT) has installed new guard rails on St. Rt. 647. This project was done with no cost to the city. Mr. Sutak contacted ODOT about setting up a meeting to discuss the future of St. Rt. 647. ODOT representatives can’t meet until after July 10. Council was asked to submit dates on when they would be able to meeting with ODOT representatives. Hopefully the meeting can take place in Martins Ferry.
Auditor: Auditor Regis asked Council to consider addressing the Ordinance that was tabled at the May 3, 2023 Council Meeting regarding the credit for taxes paid to other municipalities. Mr. Regis suggested giving the EMS Dispatcher issue to the people who do the cost allocations and let them send a proposal back to Council. The city audit will begin on Wednesday, June 28.
Service Director: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Schramm noted that the Finance Committee will meet on Monday, July 17, 2023, at 10:00 am.
Street: No estimates have been received for the proposed street paving projects. The Mayor said it will have to be advertised in the paper for bid. He wants the project finished before the weather gets cold. Street patching will begin again tomorrow if it doesn’t rain.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: Mrs. Armstrong reported plans are being made for a Chamber Banquet to be held in September at the Recreation Center.
Real Estate/Utility: No report.
Income Tax: Mrs. Armstrong reported the Income Tax Committee met with the Finance Committee on June 15 to discuss the city’s finances. No recommendations to report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, announced there will be a Town Hall Meeting with the Belmont County Commissioners on Tuesday, August 1, 2023 at 6:00 pm at the Recreation Center. Flyers, advertising the event, are available. Currently, there are no plans to hire a Director at the Recreation Center. When asked for comments on the meeting with Charlie Brown, brother of Ohio Senator Sherrod Brown, Service Director Sutak said the meeting was productive for residents who aired their concerns. Bids for the sale of the former Curley Property are due by June 29. There are no updates regarding the future of the former Staffilino Property. Hopefully a new business will soon occupy the former Keith Sommers Law Office.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
The Mayor reminded Council that the Celebration in the Park will be held on Saturday, July 1st. There will be a free swim, live bands, craft vendors, food trucks and fireworks at dusk.
The Elks Lodge was thanked for recently providing a free swim. A tremendous amount of children enjoyed the opportunity to use the pool.
The Mayor asked Council for direction on enforcement of fines upon citizens for high grass and trash. Certified letters sent to offenders ordering them to Mayor’s Court costs $8.13 each and most people ignore the letter and don’t show up at the hearing. Mr. Stecker did not think the city could detain people on a civil fine when there is no possibility of jail time. He suggested using a Collection Agency to collect the fines. After a 10 minute discussion, Mr. Stecker was asked to draft a letter to be sent with the fine to violators stating if the fine is not paid, they will be referred to a Collection Agency.
Mrs. Armstrong made a motion to appropriate up to $40,000 from the Permanent Improvement Fund to replace the air conditioners at the Recreation Center. Mr. Rodgers seconded the motion. A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, and Shrodes voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Shrodes motioned and Mr. Schramm seconded to allow the Auditor to talk to the company that does the city’s cost allocations regarding payment of a dispatcher by EMS funds. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes. The motion was declared passed.
Auditor Regis reported that a very productive meeting was held at the school campus with Mr. Fogle. Mr. Fogle has agreed to 3-5% of the Administrative Costs for a School Resource Officer. An official contract will be signed in a couple of weeks and will be renewed every year. Auditor Regis also met with a roofing company regarding the work needed at the Vigilant Fire Station. Pictures and a report will be sent to Council Members as soon as they are received.
Mr. Schramm made a motion to remove the Ordinance regarding the Income Tax Credit from the table. Motion was seconded by Mr. Burns. A roll call vote was heard with Schramm, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Ordinance was taken off the table for a second reading.
Mr. Schramm made a motion and Mr. Burns seconded to pass the EMS Contract. A roll call vote was heard with Schramm, Shrodes, Armstrong, Rodgers, Burns, and Agnew and voting yes. The motion was declared passed.
Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:03 pm with a salute to the flag.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Regular Session on Wednesday, June 7, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed with a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.
Minutes: Minutes of the May 17, 2023 Regular Council Meeting and the May 24, 2023 Special Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies apologized to Council for the high grass situation on 65 lots, not owned by the city, but cared for by the city because the owners are not taking responsibility for the maintenance of their property. Because of lack of personnel, Seasonal Employees are being used in other departments. Also, these lots can only be cut, not manicured, because of time constraints.
The American Heritage Girls Organization from the First Christian Church, have asked if they can have a 5K Race in November and use the same route as the Betty Zane Days 5k Race. The Mayor will give Council the exact date at the next meeting.
The Town Hall meeting with the Belmont County Commissioners will be held on Tuesday, August 1, 2023 at 6:00 p.m. at the Recreation Center.
The Mayor asked Council to approve a transfer of $10,000 from the Permanent Improvement Fund to the Recreation Center Fund to cover the cost of the Splash Pad’s fence and turf installation.
Mr. Shrodes praised the Administration for the operation and cleanliness of the pool and splash pad. On Saturday he observed kids enjoying the facilities. He noted admission prices and season passes are very reasonable.
Service Director: Mr. Sutak has been working with Auditor Regis on a Bond Participation Note which will be sent to Bond Council. This process is necessary in order to borrow funds from Unified Bank to purchase the new Packer.
The Administration is looking into installing solar panels on the Water Plant to save on utilities costs which currently run about $20,000-$22,000 per month at the facility. The city would not own the solar panels and would not be responsible for the maintenance of the panels or the roof. A representative from the Solar Panel Company will do an analysis for the city. If Council is interested in this program, the representative would meet with Council and review his findings. The Mayor said there would be no out-of-pocket cost to the city.
Mr. Burns inquired about the 2 properties that the city will be selling. Mr. Sutak said he just received a parcel number for one of the properties and will prepare the advertisement for the newspaper tomorrow. The notice will run consecutively for 2 weeks.
Mr. Sutak reported that the $18,750 ODNR Grant money for the Ball Field Lights has been received and placed back into the Permanent Improvement Fund.
Auditor: Auditor Regis asked Council to make a motion to transfer $10,000 from the Permanent Improvement Fund and place it in the Recreation Center line item to cover expenses for the Splash Pad. If an ordinance is needed, Mr. Stecker will prepare one for the next meeting. The State Auditor requests when payments from line items are changed or moved, a motion should be noted in the minutes so the Auditors can examine the action when they perform the Audit. Auditor Regis asked Council to make a decision regarding the credit for taxes paid to other municipalities and also decide what to do with the EMS situation.
Auditor Regis asked Council to cancel the June 21, 2023 meeting and instead schedule a public hearing on the Budget on June 28 at 5:30 pm followed by the regular Council Meeting. This will give him time to prepare the budget and get it to the Court House before he leaves for vacation.
Safety Director: Director Regis reported $10,000 in grant money from the Department of Natural Resources has been received by the Fire Department for the Side-by-Side Utility Vehicle. This vehicle needs emergency lighting installed before it can be put into service.
Last week Director Regis received several complaints about junk and clutter in the yard and front porch of a house on Washington Street. Officer Nixon was notified and the house is now cleaned up. Mr. Regis is also using Social Media to locate owners of dilapidated properties in the city.
Certain items from the Police and Fire Department for the city auction are emergency sensitive -related equipment such as police cruiser lights and cage protectors. Director Regis would like permission to advertise these items on govdeals.com. This website is strictly an on-line auction for government entities to ensure the equipment doesn’t end up in the hands of the general public.
Law Director: No report.
Police Department: Police Chief Jerry Murphy gave the end of May, 2023 Service Report for the Police Department. A K-9 Demonstration was conducted for a local Boy Scout Troop. Thanks and praise were given to the officers who took the time to meet with the troop and shared their professional experiences.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Committee met on May 26 to discuss the 2023 budget shortfalls in the General Fund. Options and changes were discussed. It was agreed that decisions need to be made soon. Mr. Hunker set a Finance Committee Meeting for Thursday, June 15, 2023 at 9:30 a.m. The Income Tax Committee will also meet with the Finance Committee.
Street: The committee met on June 5, 2023. Mr. Rogers reported approximately $240,000 is left from the borrowed money for street paving. Estimates will be secured on 4 streets that the committee would like paved. At the next meeting, the committee will discuss sending letters to Representative Bill Johnson and Senator Frank Hoagland regarding the deteriorating roads leading to the school campus.
Ordinance: The Ordinance Committee is researching options on handling Public Speaking at Council Meetings.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes would like to schedule a Committee Meeting with Mr. Sutak to further discuss the solar panel options and building permits.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: Mrs. Armstrong reminded Council that East Ohio Regional Hospital was given a 10 year income tax credit of 75% on taxes collected from their employees. Income tax from the hospital amounts to around $280,000 yearly. Mrs. Armstrong gave 2 scenarios regarding increasing the city income tax: 1) If the city income tax was raised to 1.25%, revenue would increase $376,595, and 2) if the city income tax was raised to 1.50%, revenue would increase $753,282. Council was reminded that an increase in the city income tax would need to be placed on the ballot and approved by the citizens.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, addressed local business closings. The Mayor said some of the buildings are being looked at by new businesses. There is no news regarding the former Staffilino building. Mr. Hord was told the former Curley property will be for sale soon. The Mayor announced Interim Chief Murphy was chosen to be the permanent Chief of Police. Mr. Hord was told that Columbia Gas is having an issue with pressuring the lines on Virginia Street and it may be 2-3 weeks before they can return to paving the sidewalks on Zane Highway. The Mayor said that the Strawberry Festival was well attended and continues to grow every year. Mr. Hord asked the city administration to send something in writing regarding the Town Hall Meeting Event to the Belmont County Commissioners. Mayor Davies said he will get a notice to them tomorrow.
Ordinances and Resolutions:
Mr. Hunker made a motion to suspend the 72 Hour Rule. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion carried and the Ordinance was given a first reading.
An Ordinance Authorizing The Issuance Of $198,000.00 of Sanitation Vehicle Acquisition Bond Anticipation Notes, Series 2023, To The Costs of Acquiring A Sanitation Vehicle and Related Equipment and Appurtenances Thereto, And Declaring An Emergency.
Mr. Shrodes made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried. Mr. Schramm made a motion to pass the Ordinance as read. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns and Agnew voting yes. The motion carried and the Ordinance was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Sutak will schedule a meeting with an ODOT District #11 Representative regarding how ODOT might help the city with road issues on St. Rt. 647.
Mr. Burns raised questions about citations. The Mayor explained how he handles violations in Mayor’s Court and gave several examples. The wording has been changed slightly in the letter that is sent to citizens in violation of ordinances. Mr. Stecker will be consulted to insure violations notices are handled properly.
Mayor Davies officially announced that Office Murphy is now Martins Ferry’s new Chief of Police. Chief Murphy was given a round of applause.
Mr. Shrodes asked that the Finance and Income Tax Committees have a joint meeting to discuss the budget issues.
Mr. Shrodes made a motion to cancel the June 21, 2023 regular meeting and to schedule a Public Hearing for 5:30 p.m. on Monday, June 26, 2023 followed by a regular Council Meeting at 6:00 p.m. Also, the July 5, 2023 meeting will be cancelled. The motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Hunker made a motion to approve paying the Meter Maid from the Code and EMS Funds for her hours. Rev. Agnew seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion carried.
Mr. Hunker made a motion that the Meter Maid is paid retroactively to November 22, 2022, with 30% of her salary paid from the Meter Fund and 70% of her salary paid from the General Fund. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm, voting yes. The motion was declared passed.
Mayor Davies announced the Celebration in the Park will be on Saturday, July 1, 2023 beginning at noon. There will be a free swim, bands, food trucks, vendors and Fireworks at dusk. Rain date will be July 2. Director Regis noted there will also be fireworks on August 5, (the last night of the Betty Zane Festival).
Mr. Shrodes made a motion to transfer up to $10,000 from the Permanent Improvement Fund to the Recreation Center Fund for turf and fence installation at the Splash Pad. Mr. Burns seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Schramm made a motion and Mr. Burns seconded to allow the American Heritage Girls to hold a 5K race, beginning and ending at the First Christian Church in November (the exact date to be supplied later). After an affirmative voice vote, the motion carried.
Mr. Rodgers made a motion to allow the Police, Fire and EMS Departments to sell unused equipment on the govdeals.com website, with the profits returned to the Police, Fire and EMS Departments. Motion was seconded by Mr. Schramm. A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes and Armstrong voting yes. The motion was declared passed.
Mr. Schramm ask Mr. Sutak if he could get a crew to cut the weeds around the Corporate Limit Sign on C.R. 22. The weeds are blocking clear access to the roadway.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mr. Burns made a motion to note in the minutes that Council has received and accepted the payment of bills as noted in the Check Register for May, 2022. Mr. Schramm seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Burns made a motion to note that Council has received and reviewed the Financial Reports for the previous month of May, 2023. Mr. Shrodes seconded the motion. After an affirmative voice vote, the motion carried.
Mr. Shrodes made a motion and Mr. Hunker seconded to accept the list of new hires for May, 2023 as submitted by the Auditor’s Office. After an affirmative voice vote, the motion carried.
Mr. Shrodes moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:26 p.m. with a salute to the flag.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met for a Special Meeting on Wednesday, May 24, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. This meeting was called to discuss Legislation only, specifically on amending the Ordinance of 2018 to purchase a new garbage packer truck.
Council President Kristine Davis called the meeting to order and the Pledge of Allegiance was recited by those present, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew and James Schramm, Council at Large Members.
Ordinances and Resolutions:
An Ordinance Amending Authorizing The Director Of Public Service To Purchase A New Garbage Packer Truck, And Declaring An Emergency.
This Ordinance was given a first reading. Mr. Schramm moved to suspend the rules for reading the Ordinance. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. Motion carried. Mr. Hunker moved to pass the Ordinance as read. Motion was seconded by Mr. Burns. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes. The motion carried and the Ordinance was declared passed. The Mayor said the cost of the Packer will be financed through Unified Bank with a 5.81% interest rate.
The Mayor has received an offer of $10,000 for the purchase of the sandstone retrieved from the house that was demolished on Center Street. President Davis said last year’s minutes will be reviewed to see how Council had decided to handle this sale. An Ordinance may have to be established for this sale.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Schramm. After an affirmative voice vote, the meeting was adjourned at 6:06 p.m. with a salute to the flag.
The next regularly scheduled meeting of the Martins Ferry City Council will be held on June 7, 2023 at 6:00 in Council Chambers at the City Building.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
The Martins Ferry City Council met in Regular Session on Wednesday, May 17, 2023, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro-Tempore Rick Rodgers, with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members. Mr. Rodgers reserved his right to vote.
Minutes: Minutes of the May 3, 2023 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported the Street Sweeper is currently operating. Citations will be given to vehicles parked illegally even if the Sweeper does not run that day. The new Packer, ordered 2 ½ years ago, is ready. The Mayor and Service Director will meet with the supplier and talk about funding options.
Seasonal Workers are being used to cut grass on abandoned properties not owned by the city. Tickets are being issued to property owners with grass over 12 inches high. No exceptions. Tickets will not be voided. The cemetery grass has been cut and is looking good.
New pumps and a controller have been installed at the swimming pool so it can be opened in a timely manner.
Donations have been received for the July 1stCelebration in the Park. This will be an all-day event which includes free swimming, music, food trucks, craft vendors and ending with fireworks at dusk. Mr. Sutak asked that this event be advertised in The Times Leader.
The Strawberry Festival will be held on Saturday, June 3. The Mayor announced the streets that would be closed during the Festival.
Street Crews are currently filling potholes. The City Clean-Up Event on May 6th went well.
The Mayor and Service Director are meeting with a few businesses to help them facilitate moving to the city.
Mayor Davies asked Council to prepare a list of streets they would like paved. Bids can then be secured and the streets can be paved before the weather turns cold. The number of streets paved will depend on how much the budget can accommodate.
Columbia Gas has patched South Zane Highway but it is still has rough spots. The Mayor told the Project’s Supervisor that there were no bumps or potholes in the road before the gas lines were replaced and that’s the way it needs to be when the gas company is finished.
The Mayor summarized the details of the new EMS contract. As soon as it is written up, he will get it to Council. They requested that EMS not pay for a dispatcher and instead use 911.
Service Director: Mr. Sutak will continue to look for match funding for Capital Projects. He will research the ODNR matching grants which the city would have to pay 25% of the project cost.
It is hoped that the July 1st Celebration in the Park will bring people from across the Valley to the city.
Safety Director: No report.
Auditor: Auditor Regis asked Council to carefully consider the elimination of the EMS Dispatcher position and let him know as soon as possible their decision.
An Auditor’s Report regarding the General Fund was distributed and highlights of the cost saving measures being taken by the city were reviewed by Mr. Regis.
Law Director: At the last Street Committee Meeting, Mr. Stecker was asked to draft a letter to the Ohio Department of Transportation to request their assistance with some of the repairs that are needed to St. Rt. 647. The letter will need to be signed by every Council Member.
Police Department: Interim Police Chief Jerry Murphy reported that two cruisers, under a lease program with Enterprise, are scheduled to be returned. Officer Murphy is also negotiating to release another vehicle from its lease with Enterprise. These cruisers will be stripped of equipment which can then be sold at the City’s Auction. A report was given of police call activities. The Police Department has received a grant to purchase 6 laptop computers. Total cost of the laptops and hardware is $25,188, which needs to be paid upfront. The grant would then reimburse the city $18,891which is 75% of the cost. The remaining 25% of this purchase would need to come from city funds. Officer Murphy asked for Council’s permission to move forward with this purchase. A matching 75%/25% grant has been awarded to the Department for body cameras. Negotiations for a 5-year contract with the Axon Company, distributor of the cameras, is currently underway.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: A Finance Committee was held on May 10th. In addition to the report Auditor Regis gave, Mr. Hunker informed Council that there is an 8% increase in Health Insurance cost for city employees. This will need to be discussed at the next Finance Committee Meeting which was scheduled for Friday, May 26 at 10:00 a.m.
Street: Mr. Deguzzo, a lawyer with North West Title, informed the Committee that there was no documentation of the State of Ohio turning over St. Rt. 647 to the City. Because Martins Ferry is a city with a population over 5,000, according to Ohio Revised Code, the city is responsible for the maintenance of the road. However, as Mr. Stecker noted, the city will ask ODOT for help with the repairs needed for the road.
A Street Committee Meeting was set for Monday, June 5th at 10:00 a.m. in Council Chambers. Mr. Rodgers asked every Council Member to prepare a list of streets in their Ward that need paved. He asked that they summit the list to him before the June 5th meeting.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: The Committee met on May 10th for a short meeting. Mr. Burns spoke to a worker at the cemetery and was assured that the property would be in good shape for Memorial Day. Maintenance such as pothole repairs and gravestone re-sets are being done as time permits.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: Mr. Rodgers reminded citizens to limit their speaking to 5 minutes.
William Graff, 514 North 8th Street, is concerned about a wall that was built in 1997 behind his house by city workers. The wall was not constructed properly and is now pushing out into his yard. He is afraid it will get close to his foundation and damage his house. Mr. Graff also alerted city officials to a couple of tall trees in the cemetery that cracked during a recent storm that may fall on his house. Mr. Shrodes said the Service Committee will address these issues.
Frank Capini, President of the United Steel Workers, St. Clairsville, Ohio, inquired about the matching grant for Health Right and asked Council to inform Health Right as soon as possible of their decision. He also announced the Martins Ferry Elks will have a Community Day in the Park on June 17th, 12:00-4:00 p.m. with rides, swimming, games and food for the citizens. He also asked the city for an electrical hook-up at the Strawberry Festival for their popcorn machine and pop dispenser.
Richard Hord, 915 Virginia Street, thanked the administration for the pothole patching done on the city streets. Mr. Hord was told an Ordinance would be read later in the meeting regarding the sale of the former Curly property. The Martins Ferry Historical Society has not been funded by the Betty Zane Day proceeds since the Fire Department took over the event. Currently the Historical Society’s biggest source of income is through donations and membership dues. The city does not financially support the Society. The Mayor said hopefully by the middle of June the Police Chief position can be advertised. There was no information available regarding the former Staffilino property.
Paul Stecker, 1200 Indiana Street, announced that Project Forward is sponsoring a 10 week Program beginning at the end of May for any entrepreneur interested in starting a business in Martins Ferry. Program cost is being covered by a grant.
Ordinances and Resolutions:
An Ordinance Authorizing The Director of Public Service To Advertise For Bids For The Sale Of Municipal Property And To Sell The Property To The Winning Bids.
Motion was made by Mr. Hunker to suspend the rules. Motion was seconded by Mr. Schramm. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Ordinance as read. Mr. Shrodes seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes. The motion carried and the Ordinance was passed. Mr. Sutak will advertise these properties in The Times Leader.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Council received a notice from American Electric Power (Ohio) regarding an impending increase in customer’s electric bills and explained the issue of electric aggregation. Mr. Shrodes made a motion to note in the minutes that Council is against Aggregates. Mrs. Armstrong seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes. The motion carried.
Mr. Shrodes asked for help in putting flags on veteran’s graves on Saturday, May 20 beginning at 8:00 a.m. at the Riverview Cemetery. He also expressed his displeasure with the city having to cut grass on abandoned lots because property owners are not held accountable for high grass and trash piling up in their yards. A 6-minute discussion was held regarding problems with neglected properties. The Mayor said 7 tickets were written today, 5 of which were in Mr. Shrodes’ Ward. Many properties are rentals and the landlords are not in the local area.
Mr. Stecker will research to see if the Police Department Laptops could be paid from the Permanent Improvement Fund which would then be reimbursed 75% (or $18,891) of the cost when the grant money was received.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Rev. Agnew. After an affirmative voice vote, the motion passed.
Mrs. Armstrong moved to adjourn, which was seconded by Rev. Agnew. After an affirmative voice vote, the meeting was adjourned at 7:04 p.m. with a salute to the flag.
___________________________________ ___________________________________ Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
A free swim and concert in the park will be held on Saturday July 29th hosted by the Martins Ferry Lions Club. An additional free swim has been added for Sunday July 30th hosted by the City
The June 21st Regular Meeting of the Martins Ferry City Council has been cancelled.
The Annual Public Hearing for the City Budget will be held on Monday June 26 at 5:30 pm in the Donald Myers Council Chambers, 2nd Floor, City Building.City Council will then meet in Regular Session at 6pm, directly following the Budget Hearing.
The July 5th Regular Meeting has been cancelled.
The July 19th Regular Meeting will be held at 6 pm in Council Chambers.
We are looking for craft vendors for the cities Celebration in the Park, to be held July 1st, from 11am-11pm at the City Park. Contact Leslie 740-633-6151 ext 312 for more information
