Posted on: February 8, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, January 19, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Schramm and Jack Regis, Council at Large Members. Tom Burns, Council at Large Member, informed President Davis that he was unable to attend this meeting.
Minutes: Minutes of the January 5, 2022 Council Meetings were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Regarding the recent snow storm, Mayor Davies thanked the city employees who worked 32 hours straight to keep the roads clear. During this time, there were no vehicle accidents reported by the police department.
The gym at the Recreation Center is rented every day in January and every weekend in February. Dr. Estock opened his office at the Center on Monday.
A letter, asking for final payment, was received from the Engineer who put in the 12” water line on South Zane Highway. The water line is working fine, but the Mayor and Council are not happy with the condition of paving job. A letter was sent to the Paving Company about the condition of the job. The Paving Company thought it was a great job. The Mayor would like to get the EPA involved since they provided the money on a forgivable loan.
The Mayor met with Eastern Ohio Regional Wastewater Authority (EORWA) regarding the extra surcharge of $11.38 added to customer’s bills that have an estimated reading. These estimated readings are due to broken water meters. The city ordered new meters in July but the company is unable to fill the order because of supply issues. Letters are being sent to all customers saying if an “E” (for estimated) is on your bill, you will need to read the meter and submit this reading to the Utility Office before the end of the month to avoid the extra EORWA charge. The city’s website will soon contain instructions on how to read the water meters as well as a form to submit the reading to the Utility Office. If someone is unable to read their meter, personnel from the Water Department will be available to go to the customer’s house and read it for them. Mr. Sutak asked Council and the citizens to be patient while the employees work through this situation. Because the city is taking this course of action to fix this problem, EORWA has agreed to omit the surcharge until the June 1st billing.
The Mayor asked Council to create an Ordinance to place the Water Debt money into the Water Capital Projects Fund that would provide for future upgrades to the Water Plant and Water System.
Service Director: Another batting cage has been ordered and will be arriving soon at the Recreation Center. Time slots will be available for the public to sign up to use the batting cages. Mr. Sutak is working with a company to place a rubberized flooring in the weight room. Membership fees are being considered. Money generated by the Center helps pay utilities and maintenance for the building. Open gym days for kids, including a meal, are being planned.
Another 50 tons of road salt will be ordered. The city has already used over 100 tons of salt this year.
A Town Hall Meeting has been scheduled for Sunday, February 6, 2022 at 7:00 p.m. at the Recreation Center. Some topics that will be discussed include: Improvements to the Recreation Center, Splash Water Park for the Pool Area, and Banners for Advertising Businesses and Organizations.
Safety Director: Director Regis reported the Fire Department had their Annual Meeting on December 11. Tom Kelly was re-elected as Fire Chief and Ron Hilton was elected as Assistant Chief. The Department battled a structure fire yesterday. There were no injuries but the family’s pet died in the blaze.
There were four EMS calls during the recent snow storm and the new 4-wheel drive ambulance was very useful during that time. Director Regis would like to “clean up” the EMS lot. He will speak to the EMA about relocating the Mass Casualty Trailer to St. Clairsville. The tires are dry rotted and most of the equipment inside is expired. Council’s permission was requested to sell 3 old ambulances that have been taken out of service.
Director Regis asked Council for permission to use the City Park (and blocking off part of Zane Highway and Grant Avenue while the Festival is open) on August 3-6 for Betty Zane Days. Also requested was the use of 4th Street in Front of the Ladder Station for the Annual Fire Department’s Water Battle on August 6.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: Mr. Shrodes reported the Committee met on January 12, 2022 to discuss the Ordinance clarifying the position of Deputy Auditor and the monthly salary. The committee decided to recommend that Council pass this Ordinance. In the future, the committee urged Council and the Administration to have all ordinances brought to the committee for discussion, unless in an emergency. Minutes of this meeting will be filed with these Council Minutes.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: Later in the meeting, Mr. Rodgers scheduled a Public Relations Meeting for Tuesday, January 25 at 9:30 a.m.
Real Estate: No report.
Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked if Martins Ferry would consider creating a Walking/Biking Trail. The Mayor said most of the city’s land is being utilized. The school does have a track that can be utilized by the public. Mr. Hord asked for an update regarding the relationship between Senior Services and East Ohio Regional Hospital. The Belmont County Commissioners control the operations of Senior Services. The Mayor did not know why the Commissioners have not moved forward on establishing a relationship with EORH. Mr. Hord was told that the Administration has received a report from the Ohio Department of Natural Resources (ODNR) regarding operations at the Austin Masters Plant. Austin Masters has corrected the four findings that were found. The Water Department tests the water daily and a test well has been installed as a safe guard. Nothing is definite yet on what might occupy the former Staffilino Building.
Kyle Frye, 58940 Glens Run Road, Martins Ferry, asked Council about purchasing property, adjacent to his property, owned by the city. This purchase would enable him to add an addition to his home. Council referred this to the Real Estate Committee.
Ordinances and Resolutions:
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a third reading. Motion was made by Mr. Schramm and seconded by Mr. Shrodes to pass this Ordinance as read. Mr. Stecker said State Auditors requested this Ordinance to clarify the previous Ordinance. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to roll-over the charge for the water debt to Fund 107 going forward for Capital Improvements. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes.
Mr. Stecker will prepare an Ordinance stating that the water debt charge is to be rolled over to Fund 107 for Capital Improvements.
Mr. Schramm made a motion to excuse Mr. Burns from tonight’s meeting. Mr. Regis seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to permit the Fire Department to use the City Park for Betty Zane Days, August 3-6, 2022, and to close part of Zane Highway and Grant Avenue when the Festival is in operation. Also, to grant permission to close 4th Street, from Hickory Street to Locust Street on August 6 to allow the Fire Department to hold their Annual Water Battle. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mayor Davies asked Mr. Stecker to respond, in writing, to Eastern Ohio Regional Wastewater Authority regarding the city’s plan with water meter readings.
Mr. Regis made a motion to allow the Safety Director to advertise for sealed bids to sell 3 ambulances. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Rodgers scheduled a Public Relations Meeting for Tuesday, January 25, 2022 at 9:30 a.m. to discuss drafting a letter to the Belmont County Commissioners regarding Senior Services contracting and utilizing the services of East Ohio Regional Hospital as well as Wheeling Hospital. The Commissioners have repeatedly said they do not have an exclusive contract with Wheeling Hospital but it is the only hospital being used at this time.
Because Council Members have started a new term, each member must complete the Sunshine Law Training on-line. President Davis will send each member an email with a link to the training.
Mr. Rodgers asked if the Code Administrator could begin citing homeowners for not clearing snow from their sidewalks. Mr. Shrodes said this could create a hardship for elderly residents. The Mayor said if he enforced this ordinance on businesses, then he would have to enforce it on everyone. Homeowners and Businesses are responsible to keep their sidewalks clear of snow and debris.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________________
Date
Posted on: January 5, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, January 5, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in Chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns and Jim Schramm, Council at Large Members. Mr. Jack Regis, Council at Large Member informed President Davis that he was unable to attend this meeting.
All Council Members were sworn into office by Mayor John Davies before tonight’s Council Meeting except Mr. Regis who was absent.
Minutes: Minutes of the December 23, 2021 Special Council Meetings were approved with the following correction: On page 2, instead of “A Resolution for 2021 Transfers To Be Approved By Council” it should read “Approval of 2021 Transfers By Council”.
Correspondence: There was no correspondence.
President Davis thanked everyone for running for office this year and expressed her appreciation for Council working together for the betterment of the city. She encouraged everyone to refresh themselves with Martins Ferry Code 111 that deals with the responsibilities of Council.
Mrs. Armstrong made a motion to re-hire Kay McFarlan as the Council Clerk. Mr. Rodgers seconded the motion. A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm, Hunker and Shrodes voting yes. The motion carried.
Mr. Burns made a motion to elect Mr. Rodgers President Pro-Tempore. Mr. Schramm seconded the motion. A roll call vote was heard with Burns, Schramm, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried.
President Davis informed Council that they should have received a Financial Disclosure Form through email or paper correspondence. The filing deadline is Monday, May 16, 2022.
Reports of Officers of the City:
Mayor: Mayor Davies reported on the following Departments:
Water Department – Spare motors were purchased for every pump house in the city. If a motor would fail, another one could be immediately installed insuring no disruption of water to citizens. The Scada System was also upgraded with a camera so if the system fails, the camera is activated and the operator can see the activity of the tanks. This is an extra precaution of safety for the water system. Two test wells have been drilled near the old water works building to use as a safe guard in the event of contamination. The water department uses chlorine gas in the purification of the water. The city is going to change to liquid chlorine since the chlorine gas price has increased 30% this year.
Street Department – A sink hole has developed on Luke Road due to a culvert collapse. The Mayor hope to run a new 42” line beginning at St. Myers Terrace down to the creek. Boxes for road salt have been installed on three plow trucks in anticipation of snow at the end of this week.
Recreation Center – Improvements to the Recreation Center are 95% finished. A Physical Therapist tenant will be moving into the building sooner than expected, possibly next week. Rubber mats are needed for the weight room. The batting cage is up and the High School Girls Softball Team used it today. Other income generating opportunities for the Recreation Center are being explored.
Because of safety concerns, Mr. Burns thanked the Mayor for the temporary shut-off valve on Grant Street.
Due to a higher volume of people using the Recreation Center, Mrs. Armstrong inquired about liability issues, especially since the pool still had water in it during the winter months. The Mayor said all the doors leading to the pool are secure.
Mayor Davies told Mr. Rodgers that the furnace in his office will hopefully be repaired soon. The temperature has reached a low of 61 degrees.
Clarification was given to Mr. Shrodes on the appropriation of the $25,000 from the General Fund to the Recreation Fund.
The wall in Riverview Cemetery is collapsing. Council agreed to allow the Mayor to use the sandstone brick, salvaged from the house that was demolished on Center Street, to rebuild the wall.
The city has been trying to get new water meters but the meter companies are unable to obtain them. Eastern Ohio Regional Wastewater Authority is now charging customers an additional $11 more for an estimated reading. Mayor Davies proposed going with a flat water rate or raise the minimum usage rate. Council suggested contacting the city’s Law Director for guidance. Also, Mr. Shrodes set a combined meeting of the Service Committee and Utility Committee for Thursday, January 13 at 5:30 p.m. to discuss this matter.
Service Director: Mr. Sutak expounded on the improvements to the Recreation Center. The restrooms have new tile and sinks. Green turf was acquired for the batting cage and a rubber “home plate” mat will be purchased. A rubber matting will be purchased for the weight room to protect the floor and the weights. There has been an inquiry on renting space for yoga classes. The Recreation Center is rented out every day in January.
Mr. Sutak plans to sell banners advertising local businesses in the City and Valley. The banners will be sold the first year and then a yearly “rent” fee will be charged thereafter if the business still wants the banner displayed inside the gym.
The Mayor said the Recreation Center improvement are two-fold: 1) it give the citizens someplace to go for recreation and 2) hopefully the center can generate $32,000 of income or more to cover the cost of utilities which then would “free up” $32,000 in the General Fund to use for other projects. The goal is to “break even” and provide a service to the citizens of Martins Ferry. Mayor Davies praised and thanked the diverse workforce for all their hard work in getting the center improvements completed. A future goal is to have an “open gym day” for the youth, including serving a meal.
Mr. Sutak distributed a Permanent Improvement Debt Pay Back Schedule to Council and reviewed some of the items. A copy of this schedule will be included with these minutes.
Safety Director: No report.
Auditor: Monthly Financial Reports were distributed to Council. Auditor Randall explained the temporary end-of-year appropriations to Council. She also asked Council to approve two purchase orders that were not approved before the items/services were acquired. Purchase Orders include: 1) $4,841.54 for Northern Panhandle Pipe and Supply, Inc. for 2 inch Sows for the water line project in West Lawn and 2) $6,513 for Panhandle Cleaning and Restoration for contract cleaning at 913 Monroe Street. This house had been approved by the CHP Grant Program with a revolving loan and had to be restored before it could be sold. Bel-O-Mar handles all the paperwork for this program. Knowing that the funds were available, Bel-O-Mar hired Panhandle Cleaning and Restoration, not realizing a purchase order was needed. Mr. Sutak was never notified of this action and will speak to the Bel-O-Mar representative about securing a purchase order in the future.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: Mr. Shrodes set up an Ordinance Meeting for Wednesday, January 12 at 9:00 a.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes set a combined meeting of the Service Committee and Utility Committee for Thursday, January 13 at 5:30 p.m. in Council Chambers.
Cemetery: No report but Mr. Burns agreed with the wall being re-built with the sandstone bricks salvaged from the demolition of the house on Center Street.
Public Relations: No report.
Real Estate: No report.
Utility: The Utility Committee will meet with the Service Committee on Thursday, January 13 at 5:30 p.m. in Council Chambers.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked again about an updated on an agreement between East Ohio Regional Hospital and Belmont County Senior Services. The Mayor said this decision has to be made through Senior Services and the Belmont County Commissioners. Mr. Hord asked if it was known what might occupy the former Staffilino Chevrolet Property. The Mayor said he has heard rumors but nothing is definite as of yet. A couple of months ago Council had approved a request to move the Gazeebo on the corner of 5th and Hanover Street to the little park across the street in order to make way for a new business. The Mayor said the weather has delayed this move and nothing is known about what kind of business might occupy the space. It was noted that radon tests on the city’s water supply have continued to read non-undetectable. Mr. Hord was told that a vacation schedule for the city was listed on the City’s Website. He was also given a list of all members on Council Committees by President Davis.
Ordinances and Resolutions:
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a second reading. This Ordinance will go to a third reading.
Miscellaneous Business:
Mr. Schramm made a motion to approve an expenditure of $6,513 to Panhandle Cleaning and Restoration for contract cleaning at 913 Monroe Street. Mrs. Armstrong seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Hunker made a motion to approve the payment of $4,841.54 to Northern Panhandle Pipe and Supply, Inc. for water pipes. Mr. Rodgers seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes. The motion carried.
Mr. Rodgers made a motion to excuse Mr. Regis from tonight’s meeting. Mr. Hunker seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Schramm made a motion to appropriate $22,000 from the Recreation Fund. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Shrodes made a motion for Council to go into Executive Session under Ohio Revised Code 121-22, G1. for Contracts. Mr. Burns seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm and Hunker voting yes. The motion carried.
Mr. Schramm made a motion to go out of Executive Session. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: December 23, 2021
The Martins Ferry City Council met is Special Session on Thursday, December 23, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in Chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Suzanne Armstrong, Third Ward Council Member; informed President Davis and President Pro Tempore Rick Rodgers that she was unable to attend this meeting. Councilman Rodgers reserved his right to vote.
Minutes: Minutes of the November 17, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Mr. Regis moved to change the agenda of the meeting and to read legislation first. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried.
Ordinances and Resolutions:
Mr. Regis made a motion to suspend the 72 Hour Rule for all legislation. Mr. Shrodes seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried.
An Ordinance To Make Appropriations For The Expenses Of The City Of Martins Ferry, State Of Ohio, During The Fiscal Year Ending December 31, 2021, and Declaring An Emergency.
This Ordinance was given a first reading. Mr. Hunker made a motion to suspend the rules. Mr. Burns seconded the motion. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried. Mr. Schramm made a motion to accept the Ordinance as read and Mr. Hunker seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance to Make Temporary Appropriations For The Expenses of The City of Martins Ferry, State of Ohio, During The First Quarter of The Fiscal Year Ending December 31, 2022 and Declaring An Emergency.
This Ordinance was given a first reading. Mr. Regis made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Regis made a motion to pass the Ordinance as read and Mr. Burns seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and the Ordinances was declared passed
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Approval of 2021 Transfers By Council :
From the General Fund:
Cemetery Fund: $ 20,000
EMS Fund: $ 40,000
General Fund To Street Fund for Truck Usage: $ 19,715
Recreation Fund: $ 25,000
Motion was made by Mr. Rodgers that these amounts be taken from the General Fund and placed in the appropriate listed funds. Mr. Hunker seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried and the Resolution was declared passed.
Reports of Officers of the City:
Mayor: Mayor Davies said the Water Department has been dealing with some water breaks. A waterline on West Lawn Avenue has been replaced. It is hoped that a waterline on Old Cadiz Road can be replaced before the end of the year.
Crews have been working on the Recreation Center. The Dining Room and Bathrooms have been remodeled. Lots of painting has been done and all the ceiling tile has been replaced. The tile floor in the hallway has been removed and will be replaced with an epoxy floor. The old sauna room is being converted into a weight room. The School District has donated the weights. A verbal agreement has been made to rent space to a Physical Therapy Physician three days a week. Batting cages have been erected. The Gym has been rented every weekend in January and February for Basketball Tournaments. Signs are being made saying that if a group damages anything in the building, the group will be banned from the building.
The Street Sweeper will be run in the business district tomorrow to remove the leaves and debris.
The Administration is again working on fixing the force main sewer line coming from the Lesco Pump Station. Once again, it is broke. The city has spent $100,000 on this line already this year. The Administration is waiting on details from Eastern Ohio Regional Wastewater Authority about hitting the side of the pump station in Floral Valley.
The city is still not able to get new water meters. The Administration has met with the Badger Company and an estimate was received but was higher than what the Mayor thought was originally discussed. Mayor Davies will contact them to discuss the estimate. Unfortunately Eastern Ohio Regional Wastewater Authority passed legislation that allows them to charge $5 or more per customer for estimated readings. The city wants to purchase analog meters because they can still be read by a water department employee if needed. A digital meter can’t be manually read.
Plans are being made to replace a few catch basins. The city has an ample amount of salt for the beginning of the winter season.
Service Director: Mr. Sutak said batting boxes are needed to help protect the grass carpet on the batting cages. Hourly rates for use of this equipment will soon be decided.
Martins Ferry did not get the Brick Grant which would have helped with creek problems. Only two entities in the State of Ohio received this grant. Mr. Sutak said a Nature Works grant was received this year. An application has been submitted for the State House Bill 168 to help with the direct water line to the hospital and a sewer project. The City is in the top 9 cities being considered for this grant.
Mr. Sutak reported that beginning this month, the water debt that is being taken out of the water operating line item is being reduced. This will help build up the water fund a little more. The Mayor would like to see the customer’s water bill stay the same and take the money that was designated for “water debt” be place into a Capital Outlay Line Item. That way if money is needed for a major project, there would be a reserve and customer rates might not have to be raised to fund the project. Mr. Regis asked that an Ordinance be prepared to clarify this request. Mr. Shrodes scheduled an Ordinance Meeting for January 4 at 5:30 p.m. to consider this matter.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will set up a Finance and Audit Committee meeting sometime in January.
Street: No report.
Ordinance: Mr. Shrodes scheduled an Ordinance Meeting for Tuesday, January 4 at 5:30 p.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate: No report.
Utility: The Utility Committeemet on Tuesday, December 7 to discuss unpaid Utility Bills. Mr. Sutak informed the committee that there has been 216 delinquent Utility bills. At that time there were 30 outstanding bills that haven’t been paid. The Mayor said as of yesterday, there were 16 delinquent customers. Shut-Off notices have been sent out, along with the new termination guidelines. A copy of the new guidelines are attached to the committee meeting minutes which will be filed with these Council Minutes.
Income Tax: No report.
Citizens To Be Heard: President Pro Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked the Mayor if an agreement has been reached between East Ohio Regional Hospital and Belmont County Senior Services. Mayor Davies has not heard anything from the Commissioners but they have assured him it’s not an exclusive deal but currently there is only one entity involved. Plans are not known about how the former Staffilino Chevrolet building will be used. When asked to list his proudest achievements for 2021, the Mayor replied the joint effort of Council, the Administration and the Employee Unions to work together. Council funded several demolition and infrastructure projects. Next year’s goal is focus on paving city streets and to continue replacing sewer and water lines. Mr. Hord asked Council to consider honoring Jim Nicholson for his years of service to the city. Attorney Nicholson will be closing his office at the end of the year.
Rob Reed, 701 North Lincoln Ave., Bridgeport, Ohio, reported his daughter was rudely treated recently by a city official when she asked for some documentation on the Austin Masters Company. The document requested was the response from Austin Masters on what the company was doing to be in compliance with the Martins Ferry City Ordinances. The Mayor gave Mr. Reed a copy of the letter received from Austin Master stating that the company was visited by Mayor Davies and DNR and they believe they are in compliance. Mr. Reed also asked the status of the water lines on the Washington Blvd. area. He installed a water filtration system in a house he owns on Washington Blvd. and when he recently took out the filter it was filled with mud. The Mayor didn’t know if there had been a water break in that area but he would check with Mr. Suto, Water Superintendent.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, asked the Mayor to clarify the “Lesco Line” that he spoke about in his report. Mayor Davies said this is a forced main sewer line that is directed to Lesco only. The city doesn’t have any updates on Austin Masters Sewer line. The Mayor said Radon tests came back two days ago and it is the same level as it was previously which is non-detectable. Ms. Reed asked about the protocol for notices of public meetings. She was directed to check the city’s website where the codified ordinances are listed. Mr. Rodgers also said that his Ordinance Book in on his desk and she is welcome to come in and look through it. Ms. Reed said the Ohio River Concerned Citizens would like to continue the conversation of the water and air concerns at Austin Masters next year.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Shrodes made a motion to excuse Mrs. Armstrong from tonight’s meeting. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Hunker moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: November 17, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, November 17, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Jim Schramm and Jack Regis, Council at Large Members. Mr. Burns informed President Davis he was unable to attend this meeting.
Minutes: Minutes of the November 3, 2021 Council Meetings were approved as written. Since the approval of the October 20th minutes was overlooked at the last meeting, Mr. Hunker motioned and Mr. Rodgers seconded to approve the October 20th minutes. After an affirmative voice vote, the October 20, 2021 minutes were approved.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies said potholes are being patched when the weather permits. On Monday, city workers began working at the Park and Recreation Center. Some of the improvements planned include: scrub and paint the basketball court, paint the downstairs of the center, put new ceiling in the dining area, and perform a maintenance check on the boilers. A schedule of membership fees and prices for difference activities is being prepared. Programs are being planned for all age groups. Martins Ferry High School gave the Center a batting cage and the Mayor would like to purchase another one as well as a Golf Simulator. The Weight Room will be renovated and weights have been donated. The elevator also needs inspected. The Mayor asked Council to appropriate up to $25,000 toward improving the conditions at the Center. It costs $35,000-$50,000 a year to operate the Center which includes heat, electricity, and repairs. The goal is to recoup some of this money and off-set these costs. Mayor Davies signed a Gas Lease for the Park. The city will be receiving about $1,000 from this lease. The Mayor anticipates about $60,000 will be coming from the Gas and Oil Royalties that the Port Authority has and will be placed in the General Fund.
A meeting with the Eastern Ohio Regional Wastewater Authority and the E.P.A. is being planned to discuss the sewer line that runs through National Lime and Stone. The Mayor believes the line is crushed underneath and it will be impossible to find the break. He said there is a couple of options that can be considered.
The city has applied and received an $18,750 grant for new lights in Fodor Field. City employees will likely install the new lights.
Project Forward is asking Council for permission to close 4th to 5th Street on Hanover Street and Walnut Street to Carlisle Street on 5th Street for a Winterfest Celebration on Saturday, December 4. They would also like these streets closed for part of December 3 to set up.
The Mayor mentioned that the budget looks good. It is projected that the General Fund will have over $400,000 at the end of the year.
As of today, Senior Services has not signed a partnership with East Ohio Regional Hospital.
The city supported the hospital in submitting a grant for 2 back-up generators. There is a good chance the hospital will receive this grant.
The city has plenty of road salt for winter and five trucks are available for snow removal, including three new trucks recently purchased by the city.
Mr. Regis asked if the Finance and Audit Committee could look at the receipts and audit the books of the Recreation Center. The Mayor would like to have someone from Council be a liaison with the Center. Unified Bank has donated $25,000 toward improvements to the Park.
The city is having a problem getting new water meters from the Master Meter Company. The company is having supply problems. Another company has been contacted for an estimate. The Mayor was told the wait time for a new fire hydrant is 5-6 months.
Service Director: Mr. Sutak asked Council to consider passing the Resolution authorizing application for funds for recreation from the Federal Land and Water Conservation Fund. This is a 50/50 matching grant. If received, the city could possibly build a barn for batting cages, move and upgrade the basketball court, erect a picnic pavilion, and upgrade the stage and restrooms in the Park.
The Ohio Department of Transportation (ODOT) needed a temporary easement last year when the slip was fixed on State Route 250, from Bridgeport to Crawford Heights. Mr. Sutak will complete the needed paperwork and the State of Ohio will then pay $1,000 for the easement.
Crews will be finishing up maintenance to a waterline. This will make a total of 7 waterlines that have had upgrades this year. These upgrades will elevate breaks and disruption of water service to the citizens.
Mr. Sutak will be working with the city engineers to create a Storm Water Plan as it is mandated by the EPA.
Mr. Regis asked Mr. Sutak to check on an open hole with an exposed pipe by the 6th Street Sub-Station.
Mr. Rodgers asked when the fire hydrant by the Alert Fire Station will be fixed. Mr. Sutak said it is on the Water Superintendents to-do list but there have been a few water breaks and other issues that have needed immediate attention.
Mr. Sutak is looking into grant funding for new hires for the Police Department.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reported the committee will have to meet with Auditor Randall at her convenience to look over the budget.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm reminded Council of the Fire Department’s Christmas Parade on Friday, November 26. Line-up begins at 4:30 p.m. and the parade starts at 6:00 p.m. Also, the Fire Department’s Annual Meeting will be on December 11 at 7:30 p.m. at the Recreation Center.
Service: No report.
Cemetery: No report.
Public Relations: Project Forward will hold their Annual Winterfest on Saturday, December 4, 2021. Also, after the Christmas Parade there will be free hot chocolate and fresh baked cookies.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, noted that the former Staffilino Property has now been sold and asked the Mayor if he knew who bought it. The Mayor said Mike Ferns bought the building but doesn’t know how the property will be used. Mr. Hord asked for clarification on the EORH Ambulance Service in relationship to the city’s EMS Services. The Mayor stated EORH’s will mainly be transporting mental health patients to other facilities. The hospital’s ambulances are not currently 911 compliant. There has been no agreement yet between EORH and Belmont County Senior Services. Mr. Hord inquired about Auditor Randall since she hasn’t attended the last couple of Council Meetings. He was told she is having health issues but is in daily contact with the office.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, commended the city on being mentioned in a recent EPA newsletter for their efforts on the Source Water Protection Plan. She wanted to know about the process of the plan and if there is going to be a committee or a public process. The Mayor said this would be Water Superintendent Bill Suto’s decision. Ms. Reed wanted to let the Administration know that the owner who leases the land to Austin Masters has a responsibility to monitor the water since contaminates were found in a soil sample in 2015. She has not seen any water monitoring results since 2015.
Ordinances and Resolutions:
Mr. Schramm made a motion to suspend the 72 Hour Rule. Mr. Rodgers seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried.
A Resolution Authorizing Application For Funds From The Federal Land and Water Conservation Fund.
Mr. Regis made a motion to suspend the rules. Mr. Shrodes seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers and Schramm voting yes. The motion carried. Mr. Hunker made a motion to pass the Resolution as read. Mr. Schramm seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes. The motion carried and the Resolution was declared passed.
Miscellaneous Business:
Mr. Shrodes made a motion to authorize the Service Director to sign paperwork as secretary of the City of Martins Ferry, granting an easement to ODOT from St. Rt. 250 in Bridgeport to Crawford Heights. Mr. Hunker seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Schramm made a motion to appropriate up to $25,000, from the General Fund, for the Mayor and Service Director to make improvements to the Recreation Center. Motion was seconded by Mr. Regis. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion was declared passed.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Rodgers made a motion to allow Project Forward to close Hanover Street from 4th Street to 5th Street and 5th Street from Walnut to Carlisle Street on December 3rd and 4th for Winterfest. Mrs. Armstrong seconded the motion. A roll call vote was heard with Rodgers, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Regis made a motion to go into Executive Session under Ohio Revised Code 121.22, section 1, Personnel. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers and Schramm voting yes. The motion carried.
Mr. Rodgers made a motion to go out of Executive Session. Motion was seconded by Mr. Regis. A roll call vote was heard with Rodgers, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Shrodes made a motion to excuse Mr. Burns from tonight’s meeting. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to suspend the 2 regular December Meetings. A special meeting will be scheduled when needed. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers and Schramm voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: November 3, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, November 3, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns and Jack Regis, Council at Large Members. Mr. Schramm notified President Davis that he was unable to attend tonight’s meeting due to illness.
President Davis congratulated everyone for being re-elected to Council and expressed appreciation for their service.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies introduced Dwayne Pielech, Belmont County Senior Services Director. Mr. Pielech described the programs offered to the County’s Senior Citizens and answered questions regarding Senior Services relationship with Wheeling Hospital and East Ohio Regional Hospital (EORH). When a Senior Resident calls for medical services, they are not directed to any specific facility. After East Ohio Regional Hospital closed, 80% of Senior Services client base used WVU Medicine for their doctor visits, lab work, and x-rays, etc. Mr. Pielech told Council that Senior Services is trying to add more value to the centers in order to attract senior citizens. This is why they approached Wheeling Hospital about offering direct services such as access to a nurse practitioner at the centers, performing blood draws, and other well-care amenities. Earlier this year, Senior Services did contact EORH for help with COVID testing, Flu Shot vaccinations and CPR Training. Unfortunately the hospital was unable to help at that time so the Agency had to turn elsewhere. Mr. Pielech said Senior Services is committed to working with EORH. Several programs are being identified and EORH made a commitment that if they don’t currently offer the service needed, they will consider hiring someone to provide that service. EORH does not have wellness programs or mental health services established as of yet. Mrs. Armstrong asked that when a partnership for services is established with EORH, that it be publicized in the same way as it was done for Wheeling Hospital. The Mayor said if a bigger venue is need on certain occasions, the Recreation Center could be available. Mr. Sutak also mentioned that Martins Ferry EMS is available for transport service needs.
Mayor Davies congratulated Council on their re-election and looks forward to working with them in the next two years.
The seasonal help hired for grass cutting will be lay-off this week.
The Mayor met with the Ohio Public Works Commission and summited a grant applications for a waterline project that would run a dedicated line to the hospital and the business district. Unfortunately the city’s scores weren’t high enough to be considered. Other funding mechanisms are being sought to fund this project.
Council’s permission is sought to allow Ideal Provisions to have a Food Truck Festival in the City Park on April 16, 2022. There will be food, crafts and activities for the kids.
City crews have been patching potholes and fixing waterline breaks. The Water Department is still hoping to replace two lines before the end of the year. One is on West Lawn and would cost about $13,250. The other line is on Old Cadiz Road.
The ambulances owned by East Ohio Regional Hospital will only provide transportation and will not be doing emergency calls.
Three (3) city-owned dump trucks are now in service and ready for snow removal.
The Mayor gave Mr. Howard a new one-year lease stating that the Park District will run the pool and the concession stand. The maintenance of the building and grounds will be turned over to the city. New programs and ideas for the building are being considered to get more usage from the building and make it self-supporting. Many improvements are needed to the building. Mr. Sutak would like to apply for a Recreational Grant that would enable the city to upgrade the ball fields, install batting cages, new field lighting and fencing. This would be a matching grant.
The Mayor spoke to Mr. Sutak and Chief McFarland about building an impound lot on the site of the former Rose Café. It was estimated that an impound lot could generate $300,000 to $400,000 a year for the city. Fencing and cameras would need to be installed. Mr. Regis made a motion to allow the Administration to explore installing an impound lot on the site of the former Rose Café. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Burns voting yes. The motion was declared passed.
Service Director: Mr. Sutak expounded on the Recreational Grant which can be matched up to $500,000 resulting in a $1,000,000 grant. He has been contacting the banks, civic groups, and local organizations seeking funding for the city’s matching part. Fundraisers could also be planned. It is hoped that the city can raise $250,000 to be able to receive $250,000 from the grant for a total of $500,000. The grant deadline is November 15. Grant awards would be announced in March or April of next year. If this funding is received, it is hoped that lighting at Fodor Field can be replaced and the basketball court moved so batting cages can be built next to the Field. Renovations are also planned for the City Park, the Pool, and the Recreational Center. Mr. Regis mentioned possibly building a Picnic Pavilion in the Park and Mr. Burns suggested a company that could refurbish the Fountain.
Mr. Shrodes reported that the Lions Club wanted to thank everyone that helped with the Fall Festival that was held in the Park last month.
President Davis reminded Mr. Sutak about the crack near Mr. Schramm’s home. Mr. Sutak said it was on the “to do” list.
Mr. Hunker thanked Mr. Sutak for placing signs on Buckeye Street reminding out-of-town truck drivers that it is a residential street. He also asked for an update on the South Zane Highway paving job and was told Mr. Stecker will make a decision on how to proceed with getting the road up to standard.
Safety Director: Director Regis announced the Christmas Parade will be held on Friday, November 26. He is afraid there may be a candy shortage this year due to supply chain issues. Director Regis will be applying for a Fire Fighter Grant. The Fire Chiefs will be consulted as to what items should be requested in the application such as air packs and turn-out gear. Director Regis asked Council to consider recognizing the Martins Ferry Youth Tackle Football Team. The Team finished second in their league.
Auditor: Auditor Randall was unable to attend tonight’s meeting due to illness but she asked President Davis to mention 2 things to Council:
1) The city is paying $604 per month for internet and phone charges for Council’s I-Pads and for some of the laptops in the city building. She would like Council to consider stopping this service since most people have their own internet service. Mr. Shrodes made a motion to stop the internet/phone charges on the I-Pads used by Council. Motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Regis and Hunker voting yes. The motion was declared passed.
2) Auditor Randall asked Council Members not to approach the clerks in the Auditor’s Office on the first working day of the month. This day is an extremely busy time for the clerks and if Council Members could wait until another day, it would be appreciated.
Law Director: No report.
Police Department: Chief McFarland expressed disappointment in the passage of the “sensible” Marijuana Ordinance levy yesterday. He reminded Council that Marijuana is still illegal and if residents are caught in possession of Marijuana they will still be charged through County Court. The Chief told Council that a Federal Grant is being applied for to help with the cost of body cameras. Enterprise Rental Company is being consulted on the cost of replacing a few patrol vehicles. It was reported that Sargent Beth Scales was attached by a dog while serving an arrest warrant and received multiple stitches. The Chief said she is healing and back to work.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard reported that the Recreation Center is booked every weekend through March. The Tackle Football Team that was referenced earlier has 2 parties scheduled at the Center.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: In the course of fixing a small leak in the sewer, the water department traced it back to a storm drain. Mr. Suto, Water Superintendent, smelled chlorine, which is in the city’s treated water. This water should not be in the sewer. Crews then found a leak which was allowing 3,000,000 gallons of water to empty in the sanitary sewer. After this situation was corrected, residents in the South end of town noticed their water pressure had doubled.
Cemetery: Mr. Burns reported he has more dirt and will fill-in the holes at the Walnut Grove Cemetery.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: Mrs. Armstrong stated the Income Tax revenue is doing well even though there is a Street Department distribution and a holding for East Ohio Regional Hospital. As of last month, $102,101 is in the holding fund for the hospital. The distribution to the hospital will be done in the first quarter of next year. Mr. Burns stated he would like to see an accounting of who is paying the income tax. There is a concern that some businesses may not be withholding the city tax from their employees. Auditor Randall will be consulted on this matter.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Tom Burns, Councilman-at-Large, spoke on the Veterans Memorial Banner Project. The banners will be 2 ft. x 3 ft. with a cost of $100. Mr. Burns will call a meeting of the committee before Thanksgiving. The Lions Club has offered to help.
Richard Hord, 915 Virginia Street, mentioned that the old Staffilino Building will be auctioned off later in November. He hopes the building might be develop into a shopping mall, another car dealership or possibly a new city building? Mr. Hord inquired about the Hall of Honor. The Mayor said he has not heard anything. Mr. Hord asked if more voting sites could be established in the city. Everyone needs to have transportation to go to the school campus to vote. Not everyone has available transportation. The Mayor said it is the Election Board that sets up the voting sites, not the city.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, contacted Ohio EPA on the status of the Bridgeport wells. The EPA replied that they are permanently shutting down the Bridgeport Wells and the hook-up with the Martins Ferry Water Supply will be permanent. Ms. Reed has received a revised copy of the Ohio Drinking Water Source Assessment which lists protective strategies that cities can do to prevent contamination of their water supply. She suggested the Administration look at these strategies and do as much as possible to protect the water. The city would like to install a Monitoring Well at the southern end of the water plant property to enabling early detection of any potential problems. Ms. Reed distributed 3 copy of a national report called Physicians for Social Responsibility which explained Pfas chemicals used in Fracking. The EPA calls these chemicals “Forever Chemicals” because they never break down. The Mayor was receptive to scheduling a meeting with two experts recommended by Ms. Reed.
Rob Reed, 701 North Lincoln Ave., Bridgeport, Ohio, asked the Mayor for the cost of project that connected Martins Ferry Water Supply to Bridgeport’s water system. The Mayor said the cost incurred was around $300,000. Mr. Reed stressed that a large amount of toxic materials will be moving through the area in the next couple of years and he doesn’t want the same thing to happen in Martins Ferry that happened in Bridgeport. Safety concerns to be stressed to companies that transport harmful chemicals through our area!
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Shrodes said the Lion’s Club will decorate the City Park with flags for Veteran’s Day on Saturday, November 6.
Mr. Rodgers made a motion to excuse Councilman Schramm from tonight’s meeting. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion carried.
Mr. Rodgers made a motion to allow Ideal Provisions to have a Food Truck Festival at the City Park on April 16, 2022. A roll call vote was heard with Rodgers, Burns, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried.
Mr. Sutak told Chief McFarland to get the officers registered for the Police Department Training classes next year. Mr. Regis said he will take the issue of funding for this training to the next Finance Committee.
Mr. Regis made a motion to allow the Service Director to continue with the Recreation Grant Application and if the grant is approved, allow him to apply for a loan of $500,000. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Burns voting yes. The motion carried.
Mr. Hunker moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: October 20, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, October 20, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the October 6, 2021 Regular Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported maintenance at the cemetery is wrapping up for the season. Some dead trees still need to be removed. Potholes are being patched in the north end of the city.
Someone turned the Pit off on Patty Mine Road in Crawford Height. By the time city crews arrived, the Pit had been turned back on. Unfortunately, this produced air in the lines and caused 3 water breaks. When air isn’t bled out of the line, it destroys the system.
Three new dump trucks were purchased this year and the third one should arrive next week. City trucks are being serviced and prepped for the winter season. Currently, the city has 100 tons of salt and an additional 300 tons has been ordered and should be arriving soon.
The Mayor contacted ODOT and asked that the weeds be cut back from Route 7, particularly south of Hanover Street. Under the bridge on Center Street, weeds and brush will be pushed back 20 feet.
After monitoring the truck traffic at Austin Masters, the EPA reported there were no big discrepancies. The Mayor met with ODNR and toured the Austin Masters Plant. He explained to Council the the workings of the company, their procedures and safety precautions. The Mayor asked Council’s permission to build a monitoring well to detect any potential problems early in the system.
The Mayor would like to purchase a Skid Steer on tracks. The city currently has a brush hog that fits on a Skid Steer. It does a great job but is unstable on slopes. Prices ranges from $49,000 – $62,000. The cost of the machine can be divided by 4 different departments.
The Finance Committee met before the Council Meeting and the city finances are in good shape.
Dan Stephens owns the Gazeebo at the corner of 5th and Hanover Streets. He would like to donate the Gazeebo to the city and have it moved across the street. Mr. Stephens plans to develop the land that the Gazeebo currently sits on.
Mr. Regis noted the traffic lights at the Intersection of Hanover and Rt. 7 are not timed correctly and asked if a study could be done. He feels that timing is off for south bound traffic. The Mayor said he would check with Auditor Randall to see if the city is paid by kilowatt hours or by the pole.
Mr. Rodgers asked how many fire hydrants were out-of-order in the city. The Mayor said he would have to get that information from the Water Superintendent. Also, Mr. Rodgers inquired about repairs to the back wall on the city building. The Mayor said they are going to use the Fire Department’s bucket truck and build a wall on the roof and waterproof it with sealant.
The Mayor thanked Council for working well with the Administration. The year is ending with a strong budget.
Service Director: Mr. Sutak said the cemetery was in good shape and the summer help is now cutting the city owned lots. Maintenance is being done at the Park to get it ready for the Lions Club Fall Festival on Saturday. City crews are patching potholes and repairing catch basins. Mr. Sutak will also “lock-in” the price for another 300 ton of salt if needed. If the salt isn’t used, the city is not charged for it. Mr. Sutak estimated the cost of salt was about $72 a ton.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: Chief McFarland thanked Mr. Sutak for finding a grant to purchase Fire Extinguishers for the police cruisers. A grant for Officer Training is also being sought. The training classes will be held next year. Estimated cost for training classes, room and board is $5,000.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Committee met at 5:30 p.m. before tonight’s Council Meeting and addressed appropriations and line items that are coming up short. Mr. Regis checked into issues with the Caretakers House at Riverview Cemetery. The gentleman that rents the house cuts some of the cemetery grass and pays for all his utilities and home repairs. He also keeps watch for illegal dumping and vandalism. Mr. Regis asked that Council consider these services before raising the rent. Mr. Rodgers asked that the contract be reviewed and these duties be included in the rental agreement.
Street: No report.
Ordinance: Mr. Shrodes asked the Mayor to explain the Resolution being consider in support of Belmont County Senior Services working with East Ohio Regional Hospital (EORH). Mayor Davies explained that last week the Belmont County Commissioners partnered with WVU Wheeling Hospital to provide services to the Senior Services Centers in the County and in doing so excluded East Oho Regional Hospital. The Mayor feels all area Health Care Facilities should be utilized and has voiced his opinion on social media. He is not against the Senior Services Levy but would like to see the County’s Government Officials support EORH and stop outsourcing services to out-of-county and out-of-state facilities.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: The Service Committee met on Thursday, October 14. It was agreed that the creation of an Impound Lot is a good idea. Mr. Shrodes encouraged the Finance Committee to seek funding for this project. The Mayor thinks the city workers could do most of the construction of the fence. The committee also agreed that the Park District will maintain the pool and concession stand. The city will assume responsibility for the Recreation Center and Park. New ideas for use of the facilities was also discussed.
Cemetery: Mr. Burns
Public Relations: No report.
Real Estate/Utility: The Mayor has had a few inquiries about the Former Rose Café property. An 8ft. wide sewer runs through this property. If this property is sold, it needs sold to a business developer. To build revenue for the General Fund, the Mayor thought maybe the land could be used for storage sheds. Mr. Shrodes suggested waiting a little while to decide what to do with the property. A total of $18,978.32 was spent on the demolition of the 3 buildings demolished by the Mayor.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, went to the Belmont County Commissioner’s Meeting today and asked about the partnership between Senior Services of Belmont County and WVU Wheeling Hospital. Commissioner Dutton said that East Ohio Regional Hospital may possibly be considered for future involvement but nothing specific was mentioned. The Mayor said that EORH is putting together some programs to take services directly to the high rise apartment buildings. Seniors that are transported to EORH by Martins Ferry EMS do not pay any out-of-pocket cost for transportation. Medicare will be billed and any remaining amount due is taken care of by a levy that voters have in place. State Representatives and the Governor will be notified of this action taken by the Belmont County Commissioners. Mr. Hord noted that the former Staffilino Chevrolet Building is for sale. He hopes something positive will happen on the site. Mr. Hord inquired if there has been any interest in the former PNC Bank. The Mayor said Unified Bank owns the property and because of the type of lease, no other bank is allowed to occupy the building.
Rev. James Agnew, 100 North 8th Street, announced that he is one of the candidates running for the Martins Ferry School Board. He has lived in Martins Ferry for 42 years and is the Pastor of the Tree of Life Church on Virginia Street. He believes in the children of Martins Ferry and wants to do a good job for them. If elected, he will be fair and work hard with the other Board Members to insure unity and a good future for the children.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, spoke on behalf of the Ohio River Concerned Citizens Group. The group is opened to having a follow-up meeting on the water testing with Dr. Gorby and the Administration. Dr. Gorby can give the city recommendations on how to conduct the water testing. She asked that a copy of the water test results from Austin Masters be made available to Dr. Gorby to see what is being tested, what depths the tests are being performed, and what tests might still be needed. She would like to learn more about the Ozone treatment used at the Martins Ferry Water Plant. The Mayor offered to give her a tour.
Rob Reed, 701 North Lincoln Street, Bridgeport, Ohio expressed appreciation for the meeting between the Mayor and the Ohio River Concerned Citizens Group. He told Council that in the next few months more trucks hauling toxic material will be on the road. He predicts that Austin Masters will be receiving a tremendous volume of materials in the next few years. It is hoped that businesses are doing the best they can to limit citizens to exposure to hazardous elements.
Ordinances and Resolutions:
An Ordinance to Revise the Codified Ordinances By Adopting Current Replacement Pages, and Declaring An Emergency.
This Ordinance was given a second reading. Mr. Regis made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Ordinance as read. Mr. Shrodes seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
Mr. Hunker made a motion to Suspend the 72 Hour Rule. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried.
An Ordinance For Providing for Assessments To Be Levied And Authorizing The Service Director To Certify Those Assessments To The Belmont County Auditor And Declaring An Emergency.
This Ordinance was given a first reading. Mr. Shrodes made a motion and Mrs. Armstrong seconded to suspend the rules. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried. Mr. Rodgers made a motion to pass the ordinance as read. Mr. Burns seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried and the Ordinance was declared passed.
Mr. Hunker made a motion to suspend the 72 hour rule. The motion was seconded by Mr. Regis. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried.
A Resolution In Support Of Belmont County Senior Services Working With East Ohio Regional Hospital.
This Resolution was given a first reading. Mr. Schramm made a motion to suspend the rules. Motion was seconded by Mr. Regis. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried. Mr. Burns made a motion to pass the Resolution as read. Mr. Regis seconded the motion. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried and the Resolution was declared passed.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Shrodes. After an affirmative voice vote, the motion passed.
Mr. Regis moved to allow the Gazebo to be moved across the street to the small city park. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Burns made a motion that Council allow the Mayor to look into the purchase of a new Brush Hog Skid Steer. Mr. Hunker seconded the motion. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion was declared passed.
Mr. Sutak will check into securing a grant for Police Officer Training and Mr. Regis will also speak to Auditor Randall about finding the funds to pay for this training.
The Mayor announced that the city will be receiving about $50,000 in gas and oil royalties which will be placed in the General Fund.
Mr. Shrodes inquired about the company interested in logging on Memorial Park Road. The Mayor said he hasn’t heard from the company.
The Mayor said he will get estimates on building a test well and report back to Council.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: October 6, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, October 6, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the September 15, 2021 Regular Council Meeting and the September 21, 2021 Special Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies reported the grass in the cemetery should be trimmed by the end of the week. Hopefully, the grass will not need mowed too much longer this year. Dead trees still have to be removed this year.
The Rose Café and the Center Street house demolitions are 99% done. As excess dirt is acquired through water breaks, etc., it will be taken to these sites to fill in the empty spaces.
Trash Clean-Up Day went very well. Everyone was happy and there were no complaints. About 450-500 tons of sanitation was received compared to a normal 70 tons of weekly sanitation.
Deeds that were in the Port Authority’s name were recorded by the Mayor. The total royalties should net the city about $50,000.
While the weather is still nice, crews are trying to finish patching potholes.
The Census Certificate was received this week noting that Martins Ferry has a population of 6,260 residents, thus making the city the largest in Belmont County.
Two grants have been applied for: 1) A dedicated water line extending across the foot bridge to the hospital and the business district and 2) a sewer line replacement on Jefferson Avenue.
The Mayor sent a letter to Austin Masters noting the Administration’s expectations from the company and a copy of the Ordinance regarding water safety. A copy of the results testing the radium levels from a raw water sample (from the Aquafer) and a treated water sample was also provided to Austin Masters. Both samples had levels that were considered non-detectable by the EPA. The Mayor told a representative from Austin Masters that the water will be tested every 3 months and the Representative offered to pay half of the cost for the testing.
Police Chief McFarland and the Mayor would like to create an impound lot on First Street. A quote of $31,000 was received for a fence measuring 200’ x 60’. Cameras would also need to be installed so the area could be monitored. The Mayor believes the money received would quickly cover the initial investment. If Council approves, spaces could also be rented to people who need a place to park their boats, RVs, campers, etc.
The city will assume the maintenance of the Recreational Center and the grounds. The Park District would still manage the pool. Council will need to take applications for a Director for the Recreational Center.
Mr. Shrodes set a Service Committee meeting for Thursday, October 14 at 5:30 p.m. in Chambers to discuss the Impound Lot and the management of the Recreational Center.
Service Director: No report.
Safety Director: No report.
Auditor: Auditor Randall informed Mr. Regis that she would like to meet with the Finance Committee.
Law Director: No report.
Police Department: Chief McFarland applauded his officers for successfully serving two search warrants last week. He is also working on getting a cost estimate for sending a few officers to training classes. The Chief hopes to present a proposal at the next Council Meeting.
Fire Department: No report.
Code Administrator: No report.
Park District: Mr. Howard gave a financial report for the Park District and also informed Council of upcoming events and programs at the Recreational Center. The Park District’s Fiscal Officer turned in her resignation effective December 31, 2021.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis scheduled a Finance Committee Meeting for Wednesday, October 13, at 5:30 p.m. in Council Chambers.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm contacted the Ohio Department of Transportation (ODOT) regarding potholes on the north bound lane of Route 7. The Mayor also contacted ODOT regarding weeds blocking the speed limit signs on Route 7.
Service: Mr. Shrodes set a Service Committee meeting for Thursday, October 14 at 5:30 p.m. in Chambers earlier in the meeting.
Cemetery: Mr. Burns will check on the holes that he filled in at both cemeteries and make sure they haven’t settled. He also commented that the workers have done a great job in maintaining the cemetery grounds.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked the Mayor if the Land Bank has torn down any houses in Martins Ferry this year. The Mayor said 2 buildings are supposed to be torn down but he doesn’t know the exact dates. There will be no Trick or Treating in the Park this year. Mr. Hord asked about the positive impact the Meter Attendant/Enforcer has had on the city. The Mayor replied the Attendant has taken pressure off the Police Department and while she is out looking for sweeper violations, she also reports code violations. Mr. Hord also asked for an update on the South Zane Highway paving job. The Mayor said he spoke to representatives from Ohio Valley Paving and told them he was not satisfied with the roadwork. The representatives insisted that nothing was wrong with the job. The company has not been paid in full and the issue has been forwarded to the city’s Law Director.
Ordinances and Resolutions:
An Ordinance to Revise the Codified Ordinances By Adopting Current Replacement Pages, and Declaring An Emergency.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Miscellaneous Business:
Mr. Burns gave a report on the Military Banner Project. He proposed having the banners up by Memorial Day, 2022 with a dedication on July 4, 2022. A commemoration booklet and biographies will also be available. Order forms, flyers and a story for the newspaper are being created. A report on the Military Banner Project will be included with these minutes.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Schramm asked if a curb machine has been found. The Mayor replied that he has not found one at a price he wants to pay and they may possibly rent one.
Mr. Rodgers wanted to know if the Police and City Employee contracts were scheduled for negotiations next year. The City Employee contract ends on April 30, 2022 and the Police contract is scheduled to expire sometime next year.
Mr. Rodgers has been reviewing the Financial Reports and noticed that the rental income for the Sexton’s House in the Cemetery has been $300 per month since March 31, 2006. He would like Council to look at the rental contract and consider increasing the rent to be in-line with other rentals in town. The Mayor declined to participate in negotiating this contract since he had a conflict of interest. His brother-in-law lives in the house. President Davis referred this issue to the Finance Committee.
Auditor Randall said that Council approved lending $23,000 from the Permanent Improvement Fund for a new cot for EMS. She reminded Council that an Ordinance is needed to outline the amount, the pay-back method, and if interest will be charged. This issue was also referred to the Finance Committee. The Mayor asked that the first payment not be due until next year since the EMS finances are a little low at this time. Mr. Shrodes said he would call an Ordinance Committee Meeting after the Finance Committee has met.
President Davis asked Council Members to think about the Committees they serve and if they would like to change next year, please let her know.
Mr. Hunker moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: September 21, 2021
The Martins Ferry City Council met for a Special Session Meeting on Tuesday, September 21, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis. The Pledge of Allegiance was recited by those present in chamber, followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Mrs. Armstrong, Third Ward Council Member was unable to attend this meeting. Rick Rodgers, Fourth Ward Council Member, was a few minutes late.
President Davis announced that this meeting was called for Financial Issues only. Council needs to address 4 outstanding invoices that need approval. These purchase orders were either overages that were not anticipated or the bills were a little higher and require Council’s approval.
Miscellaneous Business:
Invoice #1 – Air Tech Monthly Visit Without Service Agreement For The Water Department (Inside) For $3,125. Mr. Regis made a motion to approve the Air Tech invoice for the Water Department (Inside). Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Burns and Schramm voting yes. The motion was declared passed.
Invoice #2 – Air Tech Monthly Visit Without Service Agreement For The Water Department (Pumping) For $3,125. Mr. Hunker made a motion to approve the Air Tech invoice for the Water Department (Pumping). Motion was seconded by Mr. Burns. A roll call vote was heard with Hunker, Shrodes, Burns, Schramm, and Regis voting yes. The motion was declared passed.
Invoice #3 – Material Used For The Repair Of A 6” Sanitary Sewer Forcemain Stream Crossing From Border Patrol For $13,233. This is a Sewer Department expense. Mr. Burns made a motion to approve the invoice from Border Patrol for material used for the repair of a 6” Sanitary Sewer. Mr. Schramm seconded the motion. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, and Rodgers voting yes. The motion was declared passed.
Invoice #4 – Border Patrol – Wheeling Lake Erie Flaggers For $7,000. Mr. Schramm made a motion to approve the Border Patrol Invoice for the Wheeling Lake Erie Flaggers for $7,000. This is a Sewer Department expense. Mr. Regis seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Rodgers and Burns voting yes. The motion was declared passed.
Mr. Shrodes moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: September 15, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, September 15, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the September 1, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Mr. Regis made a motion and Mr. Rodgers seconded to change the order of the meeting to begin with reports of officers of the city and then move to legislation. This was to accommodate Auditor Randall in the event she would need to leave early. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion was declared passed.
Reports of Officers of the City:
Mayor: Mayor Davies met with the Company that paved the south end of Zane Highway. He expressed his concerns about the condition of the paving. The Company Representatives did not think anything was wrong with the job. This company has not been paid in full. Mr. Stecker will be consulted on the next steps the city can take to fix this roadway.
The Lions Club would like Council’s permission to use the City Park for a Fall Festival on October 23, 2021 and not October 9, 2021 as reported at the last meeting. Also, on September 19, 2021, from 1:00 p.m. to 6:00 p.m., Hot Rod Tattooing would like permission to use the Street in front of their building to have a “Sweet Chuck” celebration. Sweet Chuck was the former owner of the Tattoo Parlor who passed away two years ago.
The Rose Café and the house on Center Street are 90% completed. The holes are being filled in. If it is not completed by tomorrow, it will be finished next week.
The woman who owned the house at 511 Cemetery Road passed away and left the dilapidated property to her 3 children. This home is behind the Rose Café. The Mayor has spoken to the son and he is willing to sign the house over to the city. He will speak to his other siblings to see if they are willing to relinquish the property to the city. The Mayor could tear down this home while he has his equipment already in place. He estimates this would take 2 days of labor. Council would need to make the decision to raise the property.
The Mayor asked Council for permission to donate the EMS Squad #8, which is out of service, to the Belmont County Animal Rescue League.
The Administration has not heard from Nelson’s Tree Service regarding cleaning up debri after cutting trees in the cemeteries. If Nelson’s have not returned Mr. Sutak’s call by tomorrow morning, the Mayor will file a complaint against the company with Chief McFarland.
Mr. Burns was told that the shut-off valve near his home had to have exact measurements. The water department will contact the company to schedule the installation.
Service Director: Mr. Sutak could not attend this meeting.
Safety Director: Director Regis thanked Council for approving the purchase of the generator for the Liberty Fire Station. He told Mr. Shrodes that ERB Electric provided the quote for the Fire Station Generator and was asked to provide a quote for a generator for the city building.
Director Regis asked for Council’s permission to donate Squad #8 which has been out of service for 3-4 years, to the Belmont County Animal Rescue League. This would also free up space in the EMS garage.
Auditor: Auditor Randall is learning a new computer system and hopes to have the budget soon. She explained when Council does a voice vote, although it is printed in the minutes, the minutes are not approved until the next meeting which is usually two weeks later. The State Auditors will not like the approval delayed that long. Mr. Stecker will be contacted for advice on how to handle this situation. The Mayor presented invoices that needed Council’s approval since they were over the limit that Auditor Randall could approve.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Ordinances and Resolutions:
Motion was made by Mr. Regis to waive the 72 Hour Rule. The motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
A Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor.
Motion was made by Mr. Rodgers and seconded by Mr. Shrodes to suspend the rules. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Mr. Hunker motioned to pass the Resolution as read. The motion was seconded by Mr. Burns. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried and the Resolution was declared passed.
An Ordinance Amending Chapter 307, Golf Carts, Of The Codified Ordinances Of The City Of Martins Ferry, Ohio.
Mr. Shrodes reported that the Ordinance Committee and Safety Committee met on September 9 to discuss this Ordinance. This legislation clarifies the Ordinance that is already in place. It states that only golf carts are permitted on the city streets – no ATVs, Side by Sides, etc. The Committees support this Ordinance. Mr. Regis motioned to suspend the rules. Mr. Shrodes seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Schramm motioned to pass the Ordinance as read. Mr. Shrodes seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
Reports of Committees of Council:
Finance and Audit: Auditor Randall will let Mr. Regis know when she is ready to meet with the committee.
Street: No report.
Ordinance: Mr. Shrodes had previously commented on the Committee Meeting before the vote on the Golf Cart Ordinance.
Sewer/Sidewalk: No report.
Code Administration: Mr. Regis said the Committee met on September 8. The Mayor gave an update on some of the run-down properties in town and what is being planned to address the problems.
Safety: No report.
Service: No report.
Cemetery: As promised at the last meeting, Mr. Burns filled in a large hole at the Walnut Grove Cemetery. He has also done some touch-up work to the small building in the Riverview Cemetery.
Public Relations: Mr. Rodgers attended the Chamber of Commerce Meeting on September 14. The Chamber will host their Fall Dinner on October 14 at 5:30 p.m. The speaker will be Rich Donnelly and he will speak on his book “The Chicken Runs at Midnight”. Also, the Rubberneck Tour will be held on Sunday October 10, Noon – 6:00 p.m. This is a self-guided tour highlighting places in Belmont County.
Real Estate/Utility: Mr. Hunker will speak with Service Director Sutak about setting up a meeting regarding needs and changes at the city building.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Amy Clemons, 717 South 4th Street, asked for further explanation on the Golf Cart Ordinance. When she was told that only golf carts were allowed on city streets, she wanted to know why 2 Club Kubotas were sitting on the city sidewalk in front of Belmont Brewerks. President Davis could not speak on this matter because she did not know why these vehicles were there. President Davis said there are vehicles that are street legal according to the State of Ohio, however Martins Ferry Council has the final say on what vehicles can run on city streets. Ms. Clemons also asked why she had to read her water meter because her bill had an “E” on it. The Mayor explained that her meter’s battery is dead and new meters have been purchased but are on back-order. He will put a work-order in for her meter. She also complained about the dust and dirt from the United Dairy trucks that drive by her house. The Mayor said he will contact United Dairy to see if they can spray something to control the dust problem.
Joe Charlton, 1002 North 6th Street, was upset that the vehicle he bought was not allowed to be driven on Martins Ferry Streets. Before he purchased his vehicle, he said he checked Martins Ferry Street Signs and found nothing addressing low speed vehicles. He questioned whether his vehicle could be covered under a “Grandfather” clause since it was purchased before the new Ordinance was passed. Members of Council explained that the Ordinance only applies to golf carts and no other vehicles have yet to be considered to be allowed on the city streets. President Davis said she would refer this issue to Law Director Paul Stecker. Mr. Charlton made a request for copies of the September 1 and September 15 Council Meeting Minutes.
Richard Hord, 915 Virginia Street, asked for an update on the Austin Masters Facility and Ohio River Concerned Citizens group. The Mayor said the group was to send him a list of questions to answer but he has yet to receive anything. Mr. Hord asked how much of an impact East Ohio Regional Hospital had on the city. The Mayor said the Administration told him the hospital is doing a little better every month. Mr. Hord thanked the Mayor for updating the Mayors Plaque hanging by his office. A plaque recognizing the past Fire Chiefs and past Police Chiefs is in the works. The Trick or Treat date will be discussed under miscellaneous business.
Tom Burns, Council-at-Large Member, 411 Grant Avenue, thanked the Mayor for tearing down the recent structures with his own equipment. Mr. Burns hopes to have the Veteran Memorial Banners up just before Memorial Day next year and then schedule the dedication. Payment for the banners will be channeled through the Project Forward Group.
Paula Hill, 1114 Pearl Street, thanked everyone for the work done to alleviate the problems with the house next door to her property. The trees are down and the sidewalk is being repaired. She is now going to buy the house and tear it down.
Miscellaneous Business:
Mr. Regis motioned and Mr. Hunker seconded to allow the Lions Club to use the Park for a Fall Festival on October 23. (Approval was given at the last meeting for October 9. This is a date change only). After an affirmative voice vote, the motion passed.
Motion was made by Mr. Schramm to donate Squad 8 to the Belmont County Animal Rescue League. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. Motion carried.
Motion was made by Mr. Rodgers to allow a Memorial to Sweet Chuck (former owner of Hot Rod Tattooing) to be held on Sunday, September 19, noon – 6:00 p.m., on the street in front of Hot Rod Tattooing. Motion was seconded by Mr. Burns. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. Motion carried.
The Mayor received 2 notices from Safety Director Regis stating that the structures at 511 Cemetery Road and 538 North Zane Highway were determined to be an imminent danger to collapse because of the instability of these structures. These structures are a public safety hazard and should be demolished as quickly as possible for the safety and welfare of the neighbors and general public. Mr. Shrodes said Council needs to find some way to enforce the laws so citizens take responsibility and care for their property.
Mrs. Armstrong made a motion to allow the Mayor to attend to the demolition of the house at 511 Cemetery Road. Motion was seconded by Mr. Schramm. A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried.
Motion was made by Mr. Hunker and seconded by Mr. Burns to give the Mayor permission to take bids for the sale of the cut Sandstone from the Center Street House. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
President Davis asked Council to consider working from an agenda where citizens would submit their topic before speaking on the floor of Council. Council could then consider that topic and be better prepared to help them. Frequently Council has to seek additional information anyway.
Mr. Shrodes reported that the swings at the playground near Fodor Field have been vandalized. He said he would bring an estimated cost to the next meeting and ask Council to consider purchasing the new swings.
Mr. Schramm asked if the Code Administrator could visit the home at 847 Wood Lane. The owners leave some of their trash out in bags and the trash cans are so full that the workers are unable to lift the cans.
Trick or Treat was set for Sunday, October 31, 6:00 – 7:00 p.m.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: September 1, 2021
The Martins Ferry City Council met in Regular Session on Wednesday, September 1, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber. A moment of silence was held in honor of the 13 Service Men and Woman that were killed in Afghanistan and also remembering those who lost their lives 20 years ago on September 11, 2001. This moment was followed by a prayer by the Clerk.
Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the August 18, 2021 Council Meeting were approved as written.
Correspondence: Correspondence was received from Walter Drane stating that the 2021 Replacement Pages to the Martins Ferry Codified Ordinances will be sent to Jo Anne Regis. An Ordinance will then be presented to Council to adopt the replacement pages.
Reports of Officers of the City:
Mayor: Mayor Davies reported that the house on Center Street has been torn down and 99% of the debri has been hauled away. The remaining hard fill will be used to fill in the basement of the Rose Café which will be demolished by the Mayor next week.
Because of the amount of recent rain received, grass cutting is an issue. Crews are doing the best they can with the cemeteries and the other lots in town. Currently, there are only two part-time workers to cut grass.
Curbside Clean-up Week will be September 20-24, 2021. Pick-ups will be the same day as the residents scheduled trash day.
Council’s permission was requested for the Lion’s Club to use the City Park on October 9, 2021 for a Fall Festival.
Different things are being tried to alleviate the flooding in the City. With the recent rain storms, there has been no reports of flooding. Preventive measures include keeping the creeks clean and strategically installing six new catch basins in different parts of the city to control flooding.
Mr. Sutak is negotiating with Nelson Tree Service to remove a few trees in the cemeteries.
On behalf of the school bus drivers, Mr. Shrodes thanked the Mayor for removing the brush and trees sticking out on the “turn around” areas of the city. Mr. Rodgers asked if the “no parking” signs were placed on Cemetery Road to make it easier for the school buses to get to J. C. Manor. The Mayor wasn’t sure if this was done but said there was a work order for these signs. Mr. Burns expressed appreciation for the catch basin near his home which alleviated flooding in his neighborhood and also for the Mayor’s time and effort in demolishing a few buildings in town.
The Mayor distributed an email from The Ohio Grants Partnership which states that Martins Ferry will now receive $682,266.66 from the American Rescue Plan Act, which will be paid in two installments. There are no guidelines set on how this money is to be used. This amount is about half of what was originally expected.
Service Director: No report.
Safety Director: Director Regis met with the Finance and Safety Committees about purchasing a stand-by propane generator for the Liberty Fire House. Cost of the generator is $9,500. If the power goes out at the Fire House, it will automatically switch over to the generator. The Liberty Fire Station serves as a Heating and Cooling Station during extreme weather conditions. Director Regis asked Council for funds to purchase the generator.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reported that a combined Finance and Safety Committee Meeting was held on Monday, August 30, 2021. Issues discussed include: backup generator for the Liberty Fire Station, Auditor Randall’s request to transfer $10,000 from the General Fund to the Cemetery Fund, and the possible purchase of a Fire Training Center at a cost of approximately $9,000.
Street: No report.
Ordinance: Later in the meeting, Mr. Shrodes set up an Ordinance Committee and Safety Meeting for Thursday, September 9 at 5:30 p.m. in Chambers.
Sewer/Sidewalk: No report.
Code Administration: Mr. Regis set up a meeting for Wednesday, September 8 at 5:30 p.m. in Chambers. Betty Suto, Code Administrator will be invited to the meeting to discuss violations and any other problems in the city.
Safety: Mr. Schramm reported that Chief McFarland contacted a company that will purchase all the old Taser guns and cartridges.
Service: No report.
Cemetery: Mr. Burns agreed with the Mayor that it has been very hard to keep up with the grass cutting in the cemeteries. He mentioned that a tree stump is decaying at the Walnut Grove Cemetery and hoped crews could remove it and fill in the hole.
Public Relations: Rich Donnelly will be at the Chamber of Commerce Dinner at the Recreation Center in October for a book signing. Tickets are now on sale.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Joe Charlton, 1002 North 6th Street, was concerned that a vehicle he recently purchased was not street legal and was not going to be allowed to be driven in the city limits of Martins Ferry. This vehicle is low speed, licensed by the BMV and approved by the Ohio Department of Transportation. President Davis said that legislation regarding this matter is being sent to Committee because it is more complicated than just one vehicle.
Faith Butler, 324 North Zane Highway, informed Council that the Martins Ferry ordinance does specify that low speed vehicles aren’t included in the all purpose vehicles that are banned from driving on city streets. She said that Mr. Charlton’s vehicle is registered, has a license plate and is street legal by the State Department.
George Haggerty, 712 Broadway Street, stated he owns a house at 434 Cemetery Road which was hit by a garbage truck a few year ago. Recently it was hit again and the post was knocked out from underneath the porch. He is afraid the porch may collapse. He asks that the Sanitation Truck Drivers maneuver the truck more carefully down the alley. The Mayor said he will look into this situation.
Richard Hord, 915 Virginia Street, asked the Mayor what he felt were his major accomplishments so far this year. Mayor Davies answered: the hospital re-opening, a few dilapidated buildings were torn down, some infrastructure has been repaired, workforce has worked together through the Pandemic and the safety forces has kept citizens safe. When asked for his goals for the rest of 2021, the Mayor replied that he needs to find a few more qualified employees, demolish a few more dilapidated buildings, and create a paving plan for next year. Mr. Hord was told a few businesses have shown interest in some empty buildings in town but no definite plans as of yet. Chief McFarland reported he has a list of names for the Police Chief’s plaque but he is missing a few names from the late 1800s. A plaque is also being created for past Fire Chiefs.
Joe Charlton, 1002 North 6th Street, informed Council that a snow plow knock a curb down in front of his house. Water now runs down his driveway into his garage and washes out the back of his house. The Mayor said the city is looking into purchasing a curb machine from EBay. The Mayor said city crews could install a hand curb to divert the water.
Sheila Carpenter, 813 Indiana Street, a member of The Ohio River Concerned Citizens, spoke regarding the dust around the Austin Masters Steel Building and the air quality. Mayor Davies was told by a representative from the EPA that a complaint was filed against Austin Masters. The EPA is going to begin monitoring the air quality near this plant. Mrs. Carpenter worried that this plant may deter people to move to Martins Ferry. The Mayor said he would not run a business out of town unless he was 100% sure that the company was harming the people or the city’s water supply.
Alexandria Goddard, 910 Carlisle Street, asked if Austin Masters is in compliance with the city’s ordinance for the source water protection area. The Mayor replied yes. Ms. Goddard also asked how often compliance is monitored at the facility regarding the source water protection area. The Mayor replied daily and sometimes more than once a day. The wells are monitored electronically from the Pump House so if something happens to the well, it is know immediately. The water is monitored daily, and the Radon levels have been .55 for 17 years and have never changed. The Mayor said he will try and get answers to these questions and get the information to Ms. Goddard.
Beverly Reed, 98-5th. Street, Bridgeport, Ohio, stated that the Ohio River Concerned Citizens has not shared any false information. She showed a map of the Water Protection Area and shared her concerns about what might happen to the water and the aquafer in the future. Pictures highlighting specific concerns posed by Ms. Reed were shown to Council. The Mayor will gather more information and will set up a meeting with the group within the next two weeks.
Ordinances and Resolutions:
An Ordinance, concerning amending Chapter 307, Golf Carts, was sent to Council Members. After receiving questions about this legislation before the meeting, President Davis has referred this to the Ordinance and Safety Committees.
Miscellaneous Business:
Mr. Shrodes suggested that grants be researched to supply back-up generators for the Police Department and the City Building as well as the Fire Department.
Mr. Regis motioned and Mr. Rodgers seconded to transfer $10,000 from the General Fund to the Cemetery Fund. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Motion was made by Mr. Schramm to allow the Lions Club to use the City Park on October 9, 2021 for a Fall Festival. Mrs. Armstrong seconded the motion. After an affirmative voice vote, the motion passed.
Motion was made by Mr. Regis and seconded by Mr. Burns to appropriate $9,500 from General Fund for the purchase of a generator for the Liberty Engine Company. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis asked the Mayor if he looked at the house next to 1114 Pearl Street that was brought to Council’s attention at the last meeting. Mayor Davies said he and Mr. Sutak visited the property after the last Council Meeting. Paula Hill, the homeowner at 1114 Pearl Street was not home to discuss the issue further. The Mayor will check with Betty Suto, Code Administrator, to see if a letter was sent notifying the owner about issues his property is creating for the home at 1114 Pearl Street.
Mr. Burn made a motion to allow the Mayor to apply for a credit card with a $10,000 limit. Guidelines to be determined. A purchase order will still be required. Motion was seconded by Mr. Regis. A roll call vote was heard with Burns, Schramm, Regis, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion was declared passed. Director Regis said Council will need to set a policy regarding this card and he will find the code section referencing this policy and send to Mr. Stecker.
Mr. Hunker moved to adjourn, which was seconded by Mrs. Armstrong. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.