Posted on: June 16, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, June 1, 2022, at 6:00 p.m., at the Martins Ferry Recreational Center. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the May 18, 2022 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Mayor reported the force main sewer coming out of Turf Care (formerly Lesco) has been broken for a while. Sewage has been transported by septic truck to First Street in order to be disposed. Mayor Davies has signed a contract to fix this pipe. Drilling will have to be done under St. Rt. 7 to determine where the break is located.
The swimming pool is opened and the Youth Room at the Recreation Center opened today. The grass at Riverview cemetery was cut and looked great for the Memorial Day weekend.
Patching was done around the outside of the Water Plant. Water Transport Trucks caused damage to the sides of the plant and repairs were needed. The project cost around $12,000.
The crosswalk lines in the downtown area have been painted. Crews are cutting grass and clearing empty lots.
The Mayor asked Council’s permission to purchase a new Packer Garbage Truck at a cost of $193,661.88. A loan could be secured with a 3% interest rate with a down payment of $50,000 and monthly payments of $2,185 for 5 years. It was estimated it would take 3 months to get the Packer.
The Mayor asked Council to give Mr. Sutak approval to submit an application to acquire the license tag fee money from the County’s Municipal Street Fund to use for the 9th Street Paving Project.
Mr. Hunker asked for an update on repairing the unacceptable paving job at the south end of the town. The Mayor said when the Gas Company finishes their pipeline work on Zane Highway, the city will contract with their paving contractor to re-pave this section of South Zane Highway. Mr. Regis questioned when the Gas Company might be finished with their project. Mr. Sutak offered to call the Gas Company to see if a completion date is known.
The Mayor told Mrs. Armstrong he sent a message to the owners of the abandoned house on Seventh Street (next to the Kosky house), and asked what they wanted to do with this property. The Mayor has not received a reply. He will try and touch base with the owner again.
Service Director: Mr. Sutak informed Council that the City’s Bond Council will be in touch with Mr. Stecker to draft Ordinances for the city to borrow $1.2 million for the proposed paving project.
Council’s permission was request to allow Mr. Sutak to enter into an agreement with Cory Delguzzo to research and determine who owns the property that St. Rt. 647 runs through. If the city owns it, it will be easier to de-annex St. Rt. 647 back to the State of Ohio.
Mr. Regis asked Mr. Sutak to check on two pieces of property on North 9th Street that need weeds cleared and the grass cut. He also asked that the “dip” near the sub-station on Wood Lane be flattened when the schedule permits.
Safety Director: Director Regis spoke to Mr. Sutak regarding traffic concerns on Border Lane. It was agreed to lower the speed limit to 15 mph. Signs will be installed this week.
Director Regis reminded everyone that it is ‘Festival Season” and there will be many street closures in the upcoming months. Please be patient with these little inconveniences since these festivals are good for the city. The Strawberry Festival will be held on Saturday, June 4 and much of 4th Street and Walnut Street will be closed. President Davis added to be on alert for children running in the streets, especially near the ballfields.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reminded Council that there will be a public hearing on the Budget on Wednesday, July 13 at 5:30 p.m. prior to the Council Meeting.
Street: No report.
Ordinance: Mr. Shrodes scheduled an Ordinance Meeting for Thursday, June 9, 2022, at 10:00 a.m. in Council Chambers to discuss the Ordinances for loans to fund the proposed Paving Project.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Director Regis told Mr. Schramm that out-of-service city vehicles will be included in the City’s Auction. Councilman Regis will try and meet with the Auctioneer later this month to discuss Auction details.
Service: Mr. Shrodes reported over 40 people were involved in the outstanding preparation of the cemetery for the holiday weekend. Also, the Poppy Sale, held by the American Legion, was very successful.
Cemetery: Mr. Burns thanked Mr. Shrodes, the Legion and all involved who placed flags on the Veterans Graves in both cemeteries. Police Chief McFarland has some ideas on how to hook-up the electrical system so that there can be a light on the monument in the cemetery. Mr. Burns expressed appreciation for the employees who are taking good care of the cemetery, especially in the summer heat.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Tom Burns, Council-at-Large Member, reported he cleaned up the alley extending from Kroger to the Dollar General Store. Mr. Burns spoke to Mr. Sutak about putting a sign up on the corner of Broadway and Jefferson Streets, directing truck traffic to the left on Jefferson Street. Trucks are coming down Broadway and wrapping around to Jefferson Street, many times hitting Mr. Burn’s car.
Frank Cika, 1105 North 9th Street, inquired about the details on the paving job of North 9th Street. The Mayor said the road will be dug up with a 2 inch fill but first a water problem will need to be fixed on Ohio Avenue.
Richard Hord, 915 Virginia Street, asked the Mayor about the new hospital being built in St. Clairsville, Ohio. The Mayor replied he thought it was a good thing for patients to have emergency care close by. He doesn’t feel this will effect East Ohio Regional Hospital since most patients transported through St. Clairsville EMS go to Wheeling Hospital. Plans are in the works to honor Phil Wallace and his company. The Mayor reviewed a list of houses that have been torn down in the city so far this year and in the months to come. There is nothing definite on what might occupy the former Staffilino Building. The Mayor said the owner is working on a few ideas.
Paul Cantor, 55380 Barnes Road, thanked President Davis for changing the venue of the Council Meeting to the Recreation Center in order to be handicap accessible. The Mayor said a lift chair is being considered for the city building. Mr. Cantor asked about the Safety/Fire Plan for the Austin Masters Building. Director Regis said the Fire Department would access the needs of the situation before taking any action when answering a fire call at the property. President Davis explained that Council does not have any authority over Austin Masters beyond City Ordinances. The Mayor received a report today saying the Radon levels in the city’s water supply is “non-detectable”.
Alexandria Goddard, 910 Carlisle Street, ask Council the status of the complaint that was filed regarding the Ordinance and the violations that were alleged against Austin Masters. Mr. Stecker said the city in the informal reconciliation process as described in the ordinance. The Administration met with the Austin Masters Property Owners who shared a draft of their response. They are finalizing their draft and Mr. Stecker anticipates receiving their response in the next week or so.
Robert Reed, 701 N. Lincoln Ave, Bridgeport, Ohio, expressed concern about what is in the standing water in the basement of Austin Masters and that there are problems that need to be addressed. The Mayor explained that the sewers are plugged and the water does not drain off the road. President Davis said everything regarding the Austin Masters site is being referred to Mr. Stecker.
Beverly Reed, 98 5th Street, Bridgeport, Ohio, reviewed the relationship of the Concerned Ohio River Residents (CORR) and the city administration regarding concerns with Austin Masters Company. She expressed the desire of the group to work with the Administration in order to put the Groups concerns to rest. It was stated that ODNR (Ohio Department of Natural Resources) and EPA (Environmental Protection Agency) regulates the operations at Austin Masters. The Mayor said the test well is currently not being used because the city wants to secure it with a steel block. Currently, it is capped and locked.
Jack Regis, Jr., Safety Director, a 30 year member of the Martins Ferry Fire Department and past Fire Chief, commented that the city’s volunteer Fire Department was one of the best in the State of Ohio. He said if a fire call would be called for Austin Masters, he trusts the entire department to do the right thing to not harm themselves or others.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Schramm made a motion to appropriate $193,661.88 from the Sanitation Fund to purchase a new Packer Garbage Truck. Mrs. Armstrong seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Regis made a motion to approve an agreement with Cory Delguzzo and the Service Director to research properties along St. Rt. 647. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Rodgers inquired about a new public address system for Council Chambers. President Davis said she contacted Mr. Baker, who is gathering information and will be preparing a quote for a new system.
Mr. Hunker made a motion to authorize the Service Director to submit an application to the County Engineer to use permissive tax money for paving. Motion was seconded by Mr. Schramm. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried.
The Mayor asked Council if money could be borrowed from the Permanent Improvement Fund to build a Splash Pad at the Pool. It is anticipated that donations will assist with repayment of this expense. Mr. Regis made a motion to appropriate dollars, to be determined, from the Permanent Improvement Fund for a Splash Pad. Motion was seconded by Mr. Burns. The exact cost for the Splash Pad will be given to Council at the next meeting. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned at 7:06 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: June 3, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, May 18, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the May 4, 2022 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies presented a Declaration of Proclamation to Don Falbo, who has been a barber in the city of Martins Ferry for 70 years.
Pothole and street patching has been difficult because of the weather and access to asphalt. Also, because of the rainy weather, grass cutting in the cemetery is falling behind and workers are trying to get caught up.
The water line on Center Street that runs in front of the old city garage down to the Martins Ferry Yacht Club, has been replaced.
Several citizens, including several young men, worked to get the swimming pool ready for the season. The pool is currently being filled. No opening day has been set.
Two houses, one on Indiana Street and one on Washington Street, have been demolished since the last Council Meeting. One garage was torn down on Breitenstein Lane. The garage which was falling down in the alley between 4th and 5th Streets, was torn down a couple of weeks ago.
An interest rate of 4.9% was quoted to the Administration on a loan of $1,200,000 for the paving project discussed at the last meeting. Mr. Sutak is checking other financial institutions for better rates.
The new Veterans Memorial Monument was set in place yesterday in the Cemetery.
The Fireworks in the Park Event is set for July 2. The Mayor asked Council for $5,000 to purchase fireworks. Some private citizens have promised money toward the purchase of fireworks, but nothing has yet been received. The fireworks need to be ordered soon before they sell out. Also, there will be a free swim for the kids at the city pool on July 2.
Recently another letter was sent to the gentleman who owns the house on “S” Curve of Broadway Street, giving him 15 days to complete the demolition of his house. The Administration will meet with the owner tomorrow and tell him he has until Monday to get his belongings out of the house. The city will then demolish the house and haul the debri away. Council was asked to appropriate up to $5,000 from the General Fund for the destruction of this house.
The Mayor met with Bel-O-Mar last week and gave them the names of three Contractors to solicit for bids to tear down the former Curley residence. The price for the job should be below $50,000. One house on Jefferson Street, one on Virginia Street, one on Center Street and one house on Zane Highway should be demolish within the next month.
Mrs. Armstrong asked for an update on the Kosky House. The Mayor said the owner was going to secure the building but it hasn’t been done yet. The front lawn was mowed. The Mayor will contact the owner again.
Service Director: The Mayor said Mr. Sutak apologized for not being at this meeting. He had another meeting to attend.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis reminded Council that there will be a public hearing on the Budget on Wednesday, July 13 at 5:30 p.m. prior to the Council Meeting.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm announced that there will be a Safety Committee Meeting on May 19 at 9:30 a.m. in Council Chambers.
Service: Mr. Shrodes asked the Administration to send a follow-up letter after Property Violations are issued. He expressed thanks and praise to the Civics and other individuals who took the time last weekend to clean the City Park. Mrs. Armstrong asked if the sidewalks at the Park could be swept and cleared of grass clippings.
Cemetery: Mr. Burns reported he fixed a Veteran’s Flag that was chopped up by a mower and will check on another flag when he gets the location of the grave. He will also do some touch-up work on the shed.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, thanked the City for honoring Don Falbo with a Declaration of Proclamation. It was stated that a plaque has been erected to honor the past Fire Chiefs and hangs to the left of the Chiefs of Police plaque. Mr. Hord asked if East Ohio Regional Hospital had plans for expansion. The Mayor said EORH is checking to secure funding for new projects and they are trying to be more visible in the surrounding communities. When asked what the plans might be for the Curley property once the house is demolished, the Mayor replied there has been interest in the property but no concrete plans as of yet. The Land Bank has demolished a yellow house across from Totterdale Brothers Supply Co. but future plans for demolition were unknown at this time.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Since the Veteran’s Monument is now in place, Mr. Burns will focus on advertising and selling flags to honor or memorialize Veterans. The flags will be erected in the downtown area and possible Zane Highway. He also shared his experience of escorting City Police Officers on their 3-11 shifts.
President Davis reminded Council that July 13th will be the only meeting in July. A public meeting for the budget will be held before this meeting at 5:30 p.m.
A citizen, who has accessibility issues with Council Chambers, has requested to attend the June 1st meeting. Therefore, President Davis announced the June 1st meeting will be held at 6:00 p.m. at the Recreation Center.
Mr. Regis made a motion to appropriate $5,000 from the General Fund for the Fireworks on July 2 at the Park. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Shrodes made a motion to appropriate up to $5,000 from the General Fund for demolition of property on Broadway Street with a lien to be put on property for the used amount. Motion was seconded by Mr. Burns. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Regis. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to appropriate $450 from the General Fund for compensation for the cleaning services performed at the swimming pool by Trey Regis, John McFarland, and Alexander Finsley ($150 each). Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Rodgers moved to adjourn, which was seconded by Mrs. Armstrong. After an affirmative voice vote, the meeting was adjourned at 6:37 p.m. with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: May 19, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, May 4, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member,; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Jim Schramm and Jack Regis, Council at Large Members. Bruce Shrodes, Second Ward Council Member and Tom Burns, Council at Large Member informed President Davis and President Pro Tempore Rick Rodgers that they were unable to attend this meeting. Councilman Rodgers reserved his right to vote.
Minutes: Minutes of the April 20, 2022 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Mayor asked the Council Clerk to read the Declaration of Proclamation for the Rev. William O. Webster. Rev. Webster came to Grace Presbyterian Church in November, 1987 shortly after Clerk McFarlan’s father retired from Grace Church. Rev. Webster thanked the Mayor and said it was a privilege to give back to the city and community. Rev. Webster received a standing ovation.
The City Clean-Up, held at the city garage, went well and the Mayor praised the employees who worked that day. Curbside clean-up will be held in the fall.
Crews are patching potholes in-between raindrops. Grass cutting has begun in the cemeteries and work will begin soon on the wall in Riverview Cemetery.
The Grant Avenue catch basins are finished. Part of a sewer collapsed on Broadway Street and has now been repaired. Work on the Impound Lot has begun.
The City Park was cleaned and the grass cut for the Opening Day of Baseball/Softball Season on April 30, 2022. The Mayor announced the members of the Park Board. The diving board, at the swimming pool, will need repaired or replaced.
A water line project will begin next week near Wilson Blacktop and the old city garage.
The Youth Room at the Recreation Center is almost ready to be opened. The Mayor made a plea on Social Media for a number of items needed such as a pool table, air hockey table, gaming devices, etc. and the response was overwhelming.
The back of the third reserve Packer is in bad shape and repairs would cost about $90,000. The estimated cost of a new Packer is $194,000. The Mayor and Service Director are working on funding options for a new Packer.
The State of Ohio has $500,000,000 to be given to Appalachia Communities. Contacts have been made to see what monies the city might be eligible to receive.
Mr. Sutak continues to work on a paving plan. Currently the city has enough County Permissive Tax money to pave 9th Street. The Mayor asked for Council’s permission to advertise for paving bids for 9th Street, Crawford Heights, Hillendale and Floral Valley. He also outlined a funding plan for a $1.2 million paving project for next year.
The one-story dilapidated house on Broadway Street has now been declared a public nuisance and hazard by the Safety Director. A letter has been sent to the owner stating this issue will be sent to court. The Mayor stated this house must be demolished.
Mr. Regis reported that he saw 4 kids exiting the rear of the former Curley House. This house needs to be torn down. The Mayor will again send city employees to board up doorways and windows to secure the property.
Mr. Rodgers asked for an update on the sewer line at Floral Valley. The Mayor said that Ohio/West Virginia Excavating couldn’t locate that pipeline and had to use a special procedure. No completion date is known but the project is moving ahead.
Service Director: Mr. Sutak said the Mayor covered everything in his report.
Safety Director: People were concerned when they heard the fire engine and police car sirens this past weekend. It is a tradition that when one of the high school teams win a championship, it is celebrated with a mini parade through town.
Director Regis will meet with the Police Chief and Fire Chief to develop a protocol on when to activate the Emergency Siren and for what situations such as tornado, hazardous material spill, etc.
Director Regis would like Council’s permission to move forward with an auction for vehicles and other equipment the city is no longer using. Councilman Regis has a lot of experience with auctions and has offered to help.
It was also mentioned that code enforcement is becoming a big issue for the city. Ideas are being explored to pressure citizens to be more accountable for their property’s maintenance.
Auditor: The Financial Report for April as well as the 2023 Budget was distributed to Council. Auditor Randall explained that she wanted Council to have time to look over the 2023 Budget and encouraged them to ask questions. This budget must be submitted to the Belmont County Auditor by July 20th. It was proposed to cancel the July 6th and July 20th Council Meetings and schedule a Public Hearing on July 13 at 5:30 p.m. followed by a Council Meeting to approve the budget. Mr. Sutak would like to have a Budget Hearing with the County Budget Commission to discuss funding that may or may not be coming to the city.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will schedule a meeting when it is convenient for Auditor Randall.
Street: No report.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: Mr. Schramm spoke to Chief McFarland regarding the high number of miles on some of the Police Cruisers. The Mayor is meeting with a representative from Enterprise on May 19. After this meeting, a decision will be made whether to continue with the service of Enterprise or revert to the city directing purchasing police vehicles.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Pro-Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.
Shannon Kosky, 211 North 7th Street, notified Council that she lives next to the house at 225 North 7th Street and it has become a nuisance property. Parts of the house are falling in and a menagerie of animals live in the structure. The Mayor said he has spoken to the owner and they said the grass would be cut once every two weeks. This is a huge house and it would cost a lot to tear it down. The Mayor will send a crew to the house and board up the broken windows/doors to secure the property.
Richard Hord, 915 Virginia Street, asked if there has been any business prospects for the vacant lot on the corner of 5th and Hanover and the former Staffilino property. The Mayor replied there are no definite plans for either properties at this time. Mr. Hord also inquired if there were any prospects for the former Valley Vending Services Building on the corner of 4th and Jefferson Street. He was told the building is being used for storage. Mr. Hord thanked the individuals responsible for the creation of the plaque honoring all the chiefs of police in Martin Ferry. When asked his opinion on yesterday’s Primary results, the Mayor said he doesn’t see a lot of change for the city until the general election.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to cancel the July 6th and the July 20th Council Meeting and schedule a Council Meeting for July 13th in order to pass the 2023 Budget. A public hearing on the budget will be held at 5:30 p.m. before the July 13th meeting. The motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mrs. Armstrong. After an affirmative voice vote, the motion passed.
Mr. Rodgers acknowledged all teachers, in both the private and public sectors, for National Teacher Awareness Week.
Mr. Rodgers made a motion to excuse Mr. Burns, Mr. Shrodes and President Davis from tonight’s meeting. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to allow the administration to advertise for bids on the paving project of North 9th Street, Hillendale, Crawford Heights and Floral Valley. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Schramm moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned at 7:03 p.m. with a salute to the flag.
___________________________________ ________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
Date: ______________________________
Posted on: May 5, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, April 20, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the April 6, 2022 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Recreation Center cameras have been installed. Vandalism was recorded on the first day the cameras were in operation. Minor damage amounted to $300 and Police Chief McFarland has filed charges against the perpetrator. Estimates are being researched for doors that can be opened by the Police Dispatcher when someone who has rented the Center seeks entry. The Mayor reported that the Recreation Center has generated over $11,000 in revenue this year.
Fire Hydrants are being flushed this week.
Crews are cutting grass and removing fallen trees in the cemeteries.
Equipment has been moved to the area where the Impound Lot will be located. As soon as the weather breaks, crews will begin installing the fencing.
Crews took advantage of the nice weather today and did some pothole patching.
The Catch Basins on Grant Avenue, that were crushed and destroyed by a truck, have been repaired.
The demolition job in the alley behind Falbo’s Barber Shop is almost done.
The American Legion is requesting permission to use 5th and Hanover Streets, and Zane Highway for a Poppy Day Fundraiser from 12:30 p.m. – 6:30 p.m. on May 27. They also request permission to display Poppy crafts around the Veteran’s Memorial in Riverview cemetery.
The Street Sweeper has begun cleaning streets. For the first two weeks of operation, only warnings will be issued.
Service Director: Mr. Sutak is checking with banks on interest rates in case the city would borrow $1,200,000 for the proposed paving project. He distributed calculations on ways to repay this debt and a breakdown of projected revenue sources. It was estimated that the loan would be paid off in 15 years, possibly sooner if additional revenue is secured. A grant application will be submitted to the Ohio Public Works for possible funding to pave additional streets. Hopefully the paving can be done in July or August. When estimates for the paving costs are collected, Mr. Sutak will contact Mr. Rodgers to schedule a Street Committee Meeting to discuss the findings.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: A Finance and Audit Committee Meeting will be set when Auditor Randall is able to meet.
Mr. Regis made a motion to pass the ASFCME contract as negotiated by the Mayor and the Administration. Mr. Rodgers seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried and the ASFCME contract was declared passed.
Street: No report.
Ordinance: The Committee met on April 18 to discuss the Ordinance regarding Notification of Public Business. It was decided to update the wording of the ordinance to include allowing the Clerk to serve notice by email message when someone requests being notified of a meeting to discuss a certain topic. A vote on this Ordinance will be taken later in the meeting.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: The Committee met on April 8, 2022 to discuss changing the prices charged at the Riverview Cemetery. Chairman Tom Burns distributed the new price schedule to Council. Minutes of this meeting, as well as the New Price Schedule, will be filed with these minutes.
Public Relations: Mrs. Armstrong reported the Academic Awards Banquet was discussed at the last Chamber of Commerce Meeting,
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Robert Reed, 701 N. Lincoln Ave, Bridgeport, Ohio, asked the Mayor if there were any concerns about the findings of the high level of Radium 238 in the soil that was gathered near the old Wheeling Pittsburgh Steel Plant on First Street. Mr. Reed said the Concerned Ohio River Citizens submitted these findings to ODNR and the EPA. Mayor Davies said that the neither ODNR nor the EPA has contacted him with any concerns with the soil report.
Richard Hord, 915 Virginia Street, was told that the Hall of Honor Committee will meet at the end of the month to name the new inductees. The Mayor said Columbia Gas is installing new gas lines on South Zane Highway and progressing nicely. As soon as the weather gets warmer, crews will be out painting new lines on the roadways including the intersection of Broadway and Etna Streets. The Mayor asked Mr. Hord to meet after the meeting to obtain more information on honoring Phil Wallace (Ohio Valley Printing), Don Falbo (Falbo’s Barber Shop) and William O. Webster (Grace Presbyterian Church). Mr. Hord was told that Rita Randall has been working in the office and from home and is doing well.
Frank Cika, 1105 North 9th Street, asked how to request a speed limit reduction on Border Lane. This matter was referred to Chairperson Jim Schramm and the Safety Committee.
Jeremy Shrodes, 1305 North 7th Street, ASFCME Local 1260 President, thanked Council and the Administration for their support and for passing the contract.
Jane Cluke, 923 Pearl Street, asked for an update on the Veteran’s Banners. She is an active member of the American Legion. Mr. Burns said the banners will be 2’ x 3’ and will be hung in the downtown area and hopefully along Zane Highway. Target date for display of these banners is November 11 (Veteran’s Day).
Alexandria Goddard, 910 Carlisle Street, conveyed to Council that April was Sexual Assault Awareness Month. Mr. Sutak will contact Ms. Goddard for additional information and place a notice on the City’s Website.
Ordinances and Resolutions:
Motion was made by Mr. Shrodes to suspend the 72 Hours Rule. Motion was seconded by Mr. Regis. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
An Ordinance Amending Codified Ordinance 107.05 To Allow the Clerk to Serve Notice by Email and Requiring the Requester to Provide An Email Address.
This Ordinance was given a first reading. Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mr. Hunker. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried and the rules were suspended. A motion was made by Mr. Shrodes to pass the Ordinance as read. Motion was seconded by Mrs. Armstrong. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried and the Ordinance was passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to allow the American Legion to use 5th and Hanover Streets, and Zane Highway on May 27 for a Poppy Day Fundraiser Sale. Also, they request permission to display Poppy crafts around the Veterans Memorial at the Riverview cemetery. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motioned carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Sutak said he would call Bel-O-Mar and see if the Curley House has been place on the schedule for demolition.
Mr. Shrodes make a motion and Mr. Hunker seconded to allow Service Director Sutak to research available rates and methods for repayment of a possible repaving loan. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried.
Mr. Regis made a motion that the City of Martins Ferry recognize the Month of April as Sexual Assault Awareness Month. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. Motioned carried.
Seasonal workers are being used to maintain 58 delinquent properties and empty lots. The Mayor asked Council’s thoughts on using these workers to clean-up properties that contain trash. The cost of this clean-up would then be place on the owner’s utility bill. Mr. Stecker said the clean-up cost could be place on the utility bill but if the owner chooses not to pay this portion of the bill, the water could not be shut-off due to non-payment.
The City has been dealing with a run-down property on Broadway Street and now is now deemed unsafe. A fence has been removed and sections have been cut out of the wall. Mr. Regis suggested having the Safety Director declare the property a public safety hazard and give the owner two weeks to tear it down or the city will tear it down. Mr. Regis made a motion and it was seconded by Mr. Schramm to allow the Mayor to contact the Safety Director and declare this property a public nuisance. Mr. Shrodes advised to block off the area so no one can access the property and get hurt. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes.
President Davis will investigate prices for a new public address system.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker. After an affirmative voice vote, the meeting was adjourned at 7:07 p.m. with a salute to the flag.
___________________________________ ________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
Date: ______________________________
Posted on: April 8, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, March 16, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members.
Minutes: Minutes of the February 16, 2022 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Martins Ferry Civics would like permission to close Zane Highway to 4th Street and 5th Street to Hickory Street in order to have a Car Show on April 30, 2022 (Opening Day of Baseball).
Most of the potholes in town have been patched.
A large waterline has been replaced on Old Cadiz Pike. Another smaller waterline will be replaced near the old City Garage toward the Yacht Club.
A garage at 100 North 5th Street is collapsing and falling into the alley causing an extreme hazard. The current resident cannot get a deed for the property since he bought it on land contract and the owner is now deceased. The current resident is financially unable to have the structure torn down. If the city has to take the structure down, the debri disposal will be the biggest expense since it has to be hauled to the landfill. A lien could be placed on the property but there is already a lien of $12,000 against it for back taxes.
The Recreation Center is 90% complete. The Weight Room and Cardio Room will be ready by April 1, when memberships will start. Two gentlemen have agreed to teach wrestling as soon as the mats are laid in the Racquetball Court. The Mayor would like to open up a room in the Center where kids can have a safe place to hang out.
Part-time workers will begin working in the Cemetery at the end of March or early April. Material has been secured to rebuild some of the cemetery walls. Rebuilding and replacing the cemetery walls will be an ongoing project. An Eagle Scout has offered to rebuild a small wall near the storage shed for his service project.
The Sewer Department will begin work on 12 critically deteriorating Catch Basins. A few Catch Basins will need to be added to be in compliance with the EPA. Capital Improvement Money and American Rescue Money will be used to fund this project.
Mayor Davies said it will cost about $30,000 to build an Impound Lot on the former Rose Café property. The gravel lot will measure about 100’ x 100’ with a 6’ fence with barb wire on top. The Mayor would like to get a loan from the Permanent Improvement Fund to finance this project.
The Mayor proposed borrowing 1.2 million dollars to pave many of the city’s roadways now because material costs will only continue to rise in the future. The 15 year repayment plan of this loan will mainly come from the income tax money and county money. Grant funding will also be searched for to fund this project. The Mayor shared the suggested areas for paving.
Service Director: Mr. Sutak explained the 15 year payback plan for the proposed 1.2 million dollar road paving job suggested by the Mayor. Funding would come from the yearly 4% of city income tax designated for paving, County Permissive Money, and Street Department Funds. Mr. Sutak asked Council to consider this proposal.
Martins Ferry was not selected for the Ohio Department of Natural Resources (ODNR) Grant that would have enabled the city to enhance the City Park. Many applications were received which caused considerable competition. Mr. Sutak will contact ODNR for suggestions on how to improve our application and then re-apply next year.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: Chief McFarland reported that 2 full-time positions are open at the department and in April an officer will be retiring. Two new officers will be starting at the end of March and one will start in April.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: The Committee met on March 8, 2022 to discuss budget appropriations. Adjustments may have to be made due to the Police and AFSCME contracts still being negotiated and the uncertainty of rising fuel costs. Issues with the Street Lights, Parking Meters, and State Route 647 were also discussed. Mr. Regis asked Council to consider passing a motion to repay a $3,500 note and an $800 note from Sanitation to the Permanent Improvement Fund. Minutes of this meeting will be filed with these Council minutes.
Street: Mr. Rodgers scheduled a joint Street Committee and Finance Committee Meeting on Monday, March 28, 2022 at 10:00 a.m. in Council Chambers to discuss the proposed 1.2 million dollar street paving project.
Ordinance: Mr. Shrodes said that the Committee is recommending changes to the Ordinance regarding Notification of Public Business. Mr. Stecker is working on re-wording this Ordinance.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes scheduled a Service Committee Meeting for Monday, April 4, 2022 at 5:30 p.m. in Council Chambers to discuss dilapidated houses and trash violations.
Cemetery: Mr. Burns has spoken to several Funeral Directors and Cemetery Staff about cremations and the need for a Columbarium. He gave a report on the construction, need, and cost of a Columbarium for Riverview Cemetery. Estimated cost to build the building is between $44,000 and $50,000.
Public Relations: No report.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Michael Bianconi, Pease Township Trustee and a member of the JB Green Team, Belmont County, thanked the Mayor and Council for their efforts in getting East Ohio Regional Hospital re-opened. Mr. Bianconi distributed the 2022 Community Clean-Up Schedule and explained what items are accepted. There will also be a date for Tire Collection. Mr. Sutak offered to host a Tire Collection Day for the JB Green Team later in the year so it could be more accessible for citizens on this side of the County to dispose of tires.
Richard Hord, 915 Virginia Street, heard that the Port Authority was working with Dr. Johnson of East Ohio Regional Hospital on a future project. The Mayor did not know anything about this issue. Mr. Hord was told there are no plans to hire a Director of Development since the city works closely with Bel-O-Mar, an organization that plans community and economic development in Belmont, Ohio and Marshall Counties. When asked about the former Staffilino Property, the Mayor said he and Mr. Sutak met with the owner who would like to meet with other business owners in the area regarding possible ideas for the property. Regarding the re-paving of South Zane Highway, Mr. Hord was told that the Administration was still working on it. Mr. Hord asked if the city could honor Don Falbo who will be celebrating 70 years as a barber and also Ohio Valley Printing, owned by Phil Wallace, which has been in business for 100 years. The Mayor said he has 5 citizens nominated for proclamations of appreciation.
Ordinances and Resolutions:
An Ordinance To Make Appropriations For The Expenses Of The City of Martins Ferry, State of Ohio, During The Fiscal Year Ending December 31, 2022, and Declaring An Emergency.
This Ordinance was given a first reading. Motion was made by Mr. Regis to suspend the rules. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. Motion was made by Mr. Shrodes to pass the Ordinance as read. Motion was seconded by Mr. Schramm. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm, Regis and Hunker voting yes. The motion carried and the Ordinance was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to appropriate $10,000 from the General Fund for the demolition of a garage at 100 North 5th Street, considered to be an imminent danger, with the stipulation that if the cost is over $10,000, the Administration will revisit the issue with Council regarding the additional payment. Motion was seconded by Mr. Burns. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis made a motion that Council repay two notes from Sanitation, one for $3,500 and one for $800, to the Permanent Improvement Fund. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Schramm made a motion to appropriate $30,000 from the Permanent Improvement Fund for the cost of an impound lot, with re-payment made from the proceeds. Motion was seconded by Mr. Regis. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Regis made a motion to allow the Civics to close Zane Highway to 4th Street and 5th Street to Hickory Street in order to have a Car Show on April 30, 2022 (Opening Day of Baseball). Motion was seconded by Mr. Rodgers. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
When the Water Department replaces the water line near the Martins Ferry Yacht Club, Mr. Rodgers asked Mr. Sutak to check on the water meter and usage at the Club.
Mr. Shrodes moved to adjourn, which was seconded by Mrs. Armstrong. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: March 21, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, February 16, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Bruce Shrodes, Second Ward Council Member, informed President Davis he was unable to attend the meeting.
Minutes: Minutes of the February 16, 2022 Council Meeting were approved as written after it was noted that the First Christian Church would hold a Car Show on May 21 and the rain date would be May 22.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Mayor Davies informed President Davis that he was unable to attend this meeting.
Service Director: Because of the snow and ice during the last few weeks, Mr. Sutak said city employees were working hard to keep the roads clear. He was asked about the “dust and dirt” that was left on the ground after the roads were salted. This is due to grit being mixed with road salt to provide more traction.
With a few warmer days last week, crews were able to do some pothole repairs. When the weather breaks, pothole patching will resume. Paving projects are also being planned.
Both batting cages have been erected at the Recreation Center. The Senior and Junior High Baseball Teams are interested in scheduling practice times next week.
Mr. Rodgers thanked the city employees for clearing off the snow in front of St. Mary’s Catholic Church so several funeral services could be held. He also asked Mr. Sutak to remove 8-10 full garbage cans that have been outside of a Garage Apartment behind the Church for over 6 weeks. Mr. Sutak was also informed of potholes needing repaired in the alley behind the Church. The faucet in the Men’s Restroom in the City Building needs fixed.
Mrs. Armstrong asked about broken parking meters and was told that the city is waiting for new meter heads and parts. She also informed Mr. Sutak that Unified Bank is interested in renting 4 street parking spaces on Hickory Street.
Mr. Sutak said applications are being accepted for seasonal help for the Cemetery.
Safety Director: No report.
Auditor: No report.
Law Director: Mr. Rodgers asked for clarification on the ownership of sidewalks in town. Mr. Stecker said the property owner owns the sidewalk and the city has the right-a-way over all or portions of the sidewalk depending on the area. The property owner is responsible for maintaining and repairing the sidewalk.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: Mr. Rodgers will schedule a Street Committee Meeting in March to discuss street re-paving projects and then bring the committee’s recommendations to Council for approval.
Ordinance: No report.
Sewer/Sidewalk: No report.
Code Administration: Mr. Regis would like to schedule a meeting to discuss the maintenance and upkeep of rental property in the city.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns is looking into the cost of building a Columbarium (a building containing many small niches for urns) in the Riverview Cemetery. He also agrees with Mayor Davies to use the cut stone, saved from the recent demolition of a Center Street house, to rebuild the wall in the cemetery. Future plans include finishing repairs to the cemetery’s maintenance building. A Cemetery Committee Meeting will be scheduled soon.
Public Relations: Mrs. Armstrong reported the Chamber of Commerce is making plans for the Academic Awards Banquet. She also mentioned that she attended the dedication of the Pat Kramer Reading Room at the Martins Ferry Library. It was a very nice program and dedication to Mrs. Kramer.
Real Estate/Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, was concerned that the Northern Division Court was now located in the former Health Plan Building (in St. Clairsville, Ohio) instead of Martins Ferry. President Davis said that this decision was controlled by the Belmont County Commissioners and the city did not have any say in the matter. Mr. Hord asked if the concerns regarding the Austin Masters Property have been resolved. President Davis said that as the Mayor reported at the last Council meeting, there are no active violations by ODNR or the EPA and the city is regularly testing the water supply. Another test well is being considered. Mr. Hord complimented Council on the Town Hall Meeting held on February 6 at the Recreation Center. He was disappointed that more citizens didn’t attend and he hoped more of these meetings will be held in the future.
Tom Burns, Council-at-Large Member, thanked Council for their understanding, during the last four years, as he served as caretaker for his Aunt, Martha Snezek. She recently passed away after battling cancer. He gave a brief history of his Aunt’s life and work history.
Ordinances and Resolutions:
There were no Ordinances or Resolutions to be read.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Although Mr. Regis knows that snow being cleared from the roadways has to be put somewhere, he was concerned that when sidewalks are blocked with piles of snow, citizens have to step into the street to get around these obstacles. He witnessed a child almost being hit by a car because she had to walk in the street to avoid a large pile of snow blocking the sidewalk near the Daily Bread Center. If the snow pile is still there, Mr. Sutak will have it removed and try to monitor this type of situation in the future.
Mr. Hunker made a motion to excuse Mr. Shrodes from tonight’s meeting. Mr. Rodgers seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Rodgers and President Davis asked Council to consider replacing the current amplification and recording system in Council Chambers. When the State Auditors want to hear part of a meeting, there is not always a clear recording of the meeting. Mr. Sutak said he would discuss this with the Mayor.
Mr. Regis made a motion to cancel the March 2 Council Meeting (in Observance of Ash Wednesday). A Special Meeting can be called if necessary. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Armstrong, Rodgers, Burns and Schramm voting yes. The motion carried. The next regularly scheduled Council Meeting will be Wednesday, March 16, 2022.
Mrs. Armstrong made a motion to adjourn. Mr. Hunker seconded the motion. After an affirmative voice vote, the motion passed and the meeting adjourned with a saluted to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
____________________________________
Date
Posted on: February 17, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, February 2, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Schramm and Jack Regis, Council at Large Members. Tom Burns, Council at Large Member, informed President Davis that he was unable to attend this meeting.
Minutes: Minutes of the January 19, 2022 Council Meetings were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: The Mayor asked for an Executive Session toward the end of the meeting to talk about contract negotiations.
Recreation Center: The weights have been moved into the Weight Room. A former Sewing Room will be turned into a Cardio Weight Room. An estimate of $17,000 has been received to install cameras in and around the Recreation Center. These cameras will be monitored by the Police 24/7. If someone rents the Center, they will be given a “punch code” that can only be activated for the allotted rental time. The goal is to make enough revenue to pay the Center’s yearly utility bills which run $32,000-$36,000. Last month the center generated $2,700 in income. Income generating activities at the Center include: 2 batting cages, basketball tournaments, batting practices, basketball practice and soon the weight room will be open. Future activities include wrestling lessons and golf simulator. Currently, the city is looking for a Director for the Center. Betty Suto in the Mayor’s Office is taking payments and writing a receipt for rentals. The payments are taken to the Utility Office and are posted to the Recreation account.
To keep the city moving forward, revenue has to be generated. The deed to the former Rose Café has been received and needs to be recorded at the Court House. The Mayor would like to use this property as an Impound Lot. Approximate cost to renovate the site is $30,000 which includes fencing, cameras and gravel. A lot of the work can be done by city employees. The Mayor asked Council for a $30,000 loan to complete this project. Monies generated by this project can be used to pay back the loan.
The Mayor thanked Mr. Richard Hord for his help in getting Senior Services to sign an agreement with East Ohio Regional Hospital and Trinity Health Systems. There are now 3 hospitals serving Belmont County Senior Services.
With the impending snow and ice coming tomorrow, the Mayor said that 6-7 trucks are ready to plow and salt the roads. He asked that the citizens give the trucks room on the streets to work.
4K Industrial Park Property – The Mayor called ODNR (Ohio Department of Natural Resources) and the EPA (Environmental Protection Agency). Both of these agencies have Zero violations against the 4K Industrial Park Property. The city’s water supply has been tested for Radium and Chromium and the results are “not detected”. The Mayor wants the citizens to know that the water is safe and we are taking steps to keep it that way. The southern-most expansion well is being converted into a test well.
Meter Reading – Some citizens have had an “estimated” water usage reading for 5-6 years. These people have recently called in their first reading to the Utility Office and the bill was $300-$400. It is not known how much of this is an overage charge since the meter hasn’t been read for a long time. The Mayor asked Council to create a Resolution that would allow the city to charge residents currently with a large water bill, this one time only, the minimum amount, and henceforth require these customer to submit a reading every month to the Utility Office. The Mayor is afraid if this action isn’t taken, these people will stop sending in their readings. Also, people may use excessive amounts of water but call in a low reading. To monitor this, a water department employee will be sent once every three months, to every house with a dead meter, to personally read the water meter. Another Resolution will be needed to place a surcharge on those customers who refuse to submit a meter reading. If a customer cannot read their meter, an employee will be sent to their home to read it for them.
Service Director: Mr. Sutak met with OMEGA (Ohio Mid-Eastern Governments Association) to discuss different types of grants and funding. Funding is aggressively being pursued for water, sewer, and recreation projects. A Historic Restoration Grant is being sought to restore the fountain in the Park. Mr. Sutak said grant searching is very competitive and every city is looking for funding.
Mr. Regis asked if a grant could be secured to make the city building, specifically Council Chambers, handicap assessable. Many people have expressed their desire to attend Council Meetings but are hindered by the stairs to the second floor. Mr. Sutak said he has been looking into this type of grant. Mr. Shrodes said the Service Committee has also discussed this matter.
Mr. Schramm asked Mr. Sutak to look at a broken plastic pipe on the alley side of Economy Auto Sales. An orange cone has been placed on top of the hole so people will not step in the hole and fall.
A Town Hall Meeting will be held on Sunday, February 6, 2022 at 7:00 p.m. at the Recreation Center. The Mayor wants to talk about what has been done in the last two years and what the city wants to do in the next 2 years. Special Interest Groups will not be permitted to speak at this meeting.
Mr. Shrodes asked Mr. Sutak to explore grants to fund generators for the City Building, especially for the Police Station and the Auditors Office.
Mr. Rodgers asked about the guidelines for the American Rescue Act money. Mr. Sutak said the money can be used for water, sewer and broadband upgrades. The city will use this money to separate storm and sewer lines, replace water lines, and install catch basins for water run-off.
Mr. Regis praised the Water Department Employees who fixed the water break in Floral Valley.
Auditor: Financial Reports for January were distributed to Council. Auditor Randall suggested taking the $17,000 for the cameras at the Recreation Center from the Permanent Improvement Fund.
Safety Director: Director Regis asked Council’s permission to sell a Chevy Cruze used for transporting patients. This vehicle has a bad transmission and several thousand miles on it.
After the next Council Meeting, Director Regis would like to meet with the Ordinance and Safety Committees to talk about Fire and EMS Training for members. Because of worker shortages, many volunteer members “run” with other Fire and EMS Departments. These members ask for additional training from Martins Ferry. The agreement has been, if the member “runs” with other departments, then the training cost is split between all departments (i.e. if someone runs for Martins Ferry as well as 4 other departments, then Martins Ferry will pay 20% of training costs and the member has to get the rest of the cost from the other department they run with or pay the rest out of their own pocket.) Currently, Director Regis feels the department’s bylaws need to be clearer on this issue. He asks Council to create an Ordinance that says if a member of Martins Ferry Fire/EMS Department belongs to others Fire/EMS Departments, Martins Ferry will only pay a portion of the training relative to the number of departments the member serves. Director Regis also asks that the Ordinance contains ways to recoup the costs of training if a volunteer doesn’t take the training seriously or drops out. He would also like the Volunteers, after having extensive training, to be held to a five year commitment to the city.
An Assistance to Fire Fighters Grant has been submitted for $500,000 to cover new air packs, new hydrant connections, turn-out gear and an automatic hose roller.
Improvements to the EMS Building include: patching drywall, painting, and new flooring. New furniture will also be purchased.
Billing is now being done every 3rd day which results in quicker payments to the department.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Auditor Randall informed Mr. Regis that a meeting will be needed soon to talk about contract negotiations with the Police Department.
Street: No report.
Ordinance: Mr. Shrodes asked Council Members to review Ordinance 107.05 Notification of Discussion of Specific Types of Public Business for any changes that may be needed. This Ordinance permits a person to request to be notified of all meetings at which any specific type of public business is scheduled to be discussed. Mr. Shrodes would like to update this Ordinance regarding notification methods.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: Mr. Burns notified President Davis that he would be scheduling a Cemetery Meeting at the next Council Meeting.
Public Relations: Mr. Rodgers said the Committee met on January 25 at 9:30 a.m. to discuss the agreement between Belmont County Senior Services and Wheeling Hospital. Mr. Rodgers spoke to Lisa Kazmirski, Director of Senior Services and she informed him that an agreement would be forthcoming. It was reported today that an agreement had been reached with East Ohio Regional Hospital and Trinity Health Systems.
Real Estate: No report.
Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, reiterated that he was at the Commissioners Meeting earlier in the day and the Commissioners announced they reached agreements with East Ohio Regional Hospital and Trinity Health Systems to provide services to Belmont County Senior Centers. East Ohio Regional Hospital has also partnered with Belmont College to provide training and services to meet the needs of health care providers. Mr. Hord was told that asbestos needs to be removed from the former Curley residence before it can be demolished. He also complimented the city workers on the fine job they did removing the snow from the roads during a recent snow storm.
Ordinances and Resolutions:
Mr. Hunker made a motion to suspend the 72-Hour Rule. Mr. Regis seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes. The motion carried.
An Ordinance Creating A Charge For Water Capital Projects and Removing The Water Debt Charge That Has Been Paid Off Beginning February 1, 2022.
This Ordinance was given a First Reading. Motion was made by Mr. Rodgers to suspend the rules. Mr. Shrodes seconded the motion. A roll call vote was heard with Rodgers, Schramm, Regis, Hunker, Shrodes and Armstrong voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Ordinance as read. Mr. Regis seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried and the Ordinance was declared passed.
Mr. Hunker made a motion to suspend the 72-Hour Rule. Mr. Shrodes seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes. The motion carried.
An Ordinance specifying Utility Rates for the City of Martins Ferry in effect as of February 1, 2022.
This Ordinance was given a First Reading. Mr. Regis made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried. Motion was made by Mr. Schramm to pass the Ordinance as read. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried and the Ordinance was declared passed.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Schramm made a motion to allow the First Christian Church to close Zane Highway from Jefferson Street to Monroe Street in order to have a Car Show on May 21, 2022 from 3:30 p.m. to 7:00 p.m. A Fire Lane must be maintained. The rain date is May 22. Motion was seconded by Mr. Hunker. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried.
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to appropriate $17,000 for cameras, in and around the Recreation Center, from the Permanent Improvement Fund. The motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
The Mayor asked Mr. Kelly to take off the bottom of one of the dead meters to inspect what kind of batteries were being used. It was found to use two double-A batteries that are soldered in place. Batteries have been ordered and city employees are going to try and fix the broken meters. The batteries will arrive next week and an effort will be made to fix the broken meters. Some new meters will still have to be purchased but the Mayor is hopeful that some of the broken meters can be fixed.
Mr. Schramm made a motion to allow the Safety Director to accept bids for the sale of the Chevy Cruze by the EMS. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried.
Mr. Hunker made a motion to allow a one-time charge of the minimum bill, to correct bills with high overages from estimated bills now being called in. Motion was seconded by Mr. Regis. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes. The motion carried.
Mr. Regis made a motion to allow the Administration to charge a surcharge to residents who refuse to call in their meter readings or make arrangements for their meter readings. Motion was seconded by Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Shrodes made a motion to go into Executive Session under Ohio Revised Code 121-22, G4. for Contract Negotiations. Mr. Regis seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Schramm, Regis and Hunker voting yes. The motion carried.
Motion was made by Mr. Regis and seconded by Mr. Hunker to go out of Executive Session. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Regis made a motion for Council to give a vote of support to the Mayor to use Eastman and Smith, LTD, Attorneys at Law, with the retainer of $5,000 being funded by Enterprise Funds. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Rodgers made a motion to excuse Mr. Burns from tonight’s meeting. Mrs. Armstrong seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion that Council approve the negotiated one-year police contract. Mrs. Armstrong seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion was declared passed.
Mr. Rodgers moved to adjourn, which was seconded by Mrs. Armstrong. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________________
Date
Posted on: February 8, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, January 19, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; James Schramm and Jack Regis, Council at Large Members. Tom Burns, Council at Large Member, informed President Davis that he was unable to attend this meeting.
Minutes: Minutes of the January 5, 2022 Council Meetings were approved as written.
Correspondence: There was no correspondence.
Reports of Officers of the City:
Mayor: Regarding the recent snow storm, Mayor Davies thanked the city employees who worked 32 hours straight to keep the roads clear. During this time, there were no vehicle accidents reported by the police department.
The gym at the Recreation Center is rented every day in January and every weekend in February. Dr. Estock opened his office at the Center on Monday.
A letter, asking for final payment, was received from the Engineer who put in the 12” water line on South Zane Highway. The water line is working fine, but the Mayor and Council are not happy with the condition of paving job. A letter was sent to the Paving Company about the condition of the job. The Paving Company thought it was a great job. The Mayor would like to get the EPA involved since they provided the money on a forgivable loan.
The Mayor met with Eastern Ohio Regional Wastewater Authority (EORWA) regarding the extra surcharge of $11.38 added to customer’s bills that have an estimated reading. These estimated readings are due to broken water meters. The city ordered new meters in July but the company is unable to fill the order because of supply issues. Letters are being sent to all customers saying if an “E” (for estimated) is on your bill, you will need to read the meter and submit this reading to the Utility Office before the end of the month to avoid the extra EORWA charge. The city’s website will soon contain instructions on how to read the water meters as well as a form to submit the reading to the Utility Office. If someone is unable to read their meter, personnel from the Water Department will be available to go to the customer’s house and read it for them. Mr. Sutak asked Council and the citizens to be patient while the employees work through this situation. Because the city is taking this course of action to fix this problem, EORWA has agreed to omit the surcharge until the June 1st billing.
The Mayor asked Council to create an Ordinance to place the Water Debt money into the Water Capital Projects Fund that would provide for future upgrades to the Water Plant and Water System.
Service Director: Another batting cage has been ordered and will be arriving soon at the Recreation Center. Time slots will be available for the public to sign up to use the batting cages. Mr. Sutak is working with a company to place a rubberized flooring in the weight room. Membership fees are being considered. Money generated by the Center helps pay utilities and maintenance for the building. Open gym days for kids, including a meal, are being planned.
Another 50 tons of road salt will be ordered. The city has already used over 100 tons of salt this year.
A Town Hall Meeting has been scheduled for Sunday, February 6, 2022 at 7:00 p.m. at the Recreation Center. Some topics that will be discussed include: Improvements to the Recreation Center, Splash Water Park for the Pool Area, and Banners for Advertising Businesses and Organizations.
Safety Director: Director Regis reported the Fire Department had their Annual Meeting on December 11. Tom Kelly was re-elected as Fire Chief and Ron Hilton was elected as Assistant Chief. The Department battled a structure fire yesterday. There were no injuries but the family’s pet died in the blaze.
There were four EMS calls during the recent snow storm and the new 4-wheel drive ambulance was very useful during that time. Director Regis would like to “clean up” the EMS lot. He will speak to the EMA about relocating the Mass Casualty Trailer to St. Clairsville. The tires are dry rotted and most of the equipment inside is expired. Council’s permission was requested to sell 3 old ambulances that have been taken out of service.
Director Regis asked Council for permission to use the City Park (and blocking off part of Zane Highway and Grant Avenue while the Festival is open) on August 3-6 for Betty Zane Days. Also requested was the use of 4th Street in Front of the Ladder Station for the Annual Fire Department’s Water Battle on August 6.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: Mr. Shrodes reported the Committee met on January 12, 2022 to discuss the Ordinance clarifying the position of Deputy Auditor and the monthly salary. The committee decided to recommend that Council pass this Ordinance. In the future, the committee urged Council and the Administration to have all ordinances brought to the committee for discussion, unless in an emergency. Minutes of this meeting will be filed with these Council Minutes.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: Later in the meeting, Mr. Rodgers scheduled a Public Relations Meeting for Tuesday, January 25 at 9:30 a.m.
Real Estate: No report.
Utility: No report.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked if Martins Ferry would consider creating a Walking/Biking Trail. The Mayor said most of the city’s land is being utilized. The school does have a track that can be utilized by the public. Mr. Hord asked for an update regarding the relationship between Senior Services and East Ohio Regional Hospital. The Belmont County Commissioners control the operations of Senior Services. The Mayor did not know why the Commissioners have not moved forward on establishing a relationship with EORH. Mr. Hord was told that the Administration has received a report from the Ohio Department of Natural Resources (ODNR) regarding operations at the Austin Masters Plant. Austin Masters has corrected the four findings that were found. The Water Department tests the water daily and a test well has been installed as a safe guard. Nothing is definite yet on what might occupy the former Staffilino Building.
Kyle Frye, 58940 Glens Run Road, Martins Ferry, asked Council about purchasing property, adjacent to his property, owned by the city. This purchase would enable him to add an addition to his home. Council referred this to the Real Estate Committee.
Ordinances and Resolutions:
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a third reading. Motion was made by Mr. Schramm and seconded by Mr. Shrodes to pass this Ordinance as read. Mr. Stecker said State Auditors requested this Ordinance to clarify the previous Ordinance. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Armstrong, and Rodgers voting yes. The motion carried.
AN ORDINANCE AUTHORIZING THE CITY OF MARTINS
FERRY TO ENTER INTO A CONTRACT FOR THE ZANE
HIGHWAY 12” WATERLINE CONNECTION TO AETNA
STREET BOOSTER STATION AND DECLARING AN
EMERGENC
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Hunker made a motion to roll-over the charge for the water debt to Fund 107 going forward for Capital Improvements. Motion was seconded by Mr. Rodgers. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Schramm, and Regis voting yes.
Mr. Stecker will prepare an Ordinance stating that the water debt charge is to be rolled over to Fund 107 for Capital Improvements.
Mr. Schramm made a motion to excuse Mr. Burns from tonight’s meeting. Mr. Regis seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Regis made a motion to permit the Fire Department to use the City Park for Betty Zane Days, August 3-6, 2022, and to close part of Zane Highway and Grant Avenue when the Festival is in operation. Also, to grant permission to close 4th Street, from Hickory Street to Locust Street on August 6 to allow the Fire Department to hold their Annual Water Battle. Motion was seconded by Mr. Schramm. After an affirmative voice vote, the motion passed.
Mayor Davies asked Mr. Stecker to respond, in writing, to Eastern Ohio Regional Wastewater Authority regarding the city’s plan with water meter readings.
Mr. Regis made a motion to allow the Safety Director to advertise for sealed bids to sell 3 ambulances. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Regis, Hunker, Shrodes, Armstrong, Rodgers, and Schramm voting yes. The motion carried.
Mr. Rodgers scheduled a Public Relations Meeting for Tuesday, January 25, 2022 at 9:30 a.m. to discuss drafting a letter to the Belmont County Commissioners regarding Senior Services contracting and utilizing the services of East Ohio Regional Hospital as well as Wheeling Hospital. The Commissioners have repeatedly said they do not have an exclusive contract with Wheeling Hospital but it is the only hospital being used at this time.
Because Council Members have started a new term, each member must complete the Sunshine Law Training on-line. President Davis will send each member an email with a link to the training.
Mr. Rodgers asked if the Code Administrator could begin citing homeowners for not clearing snow from their sidewalks. Mr. Shrodes said this could create a hardship for elderly residents. The Mayor said if he enforced this ordinance on businesses, then he would have to enforce it on everyone. Homeowners and Businesses are responsible to keep their sidewalks clear of snow and debris.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Shrodes. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
___________________________________ ___________________________________
Kay H. McFarlan, Clerk of Council Kristine Davis, Council President
___________________________________
Date
Posted on: January 5, 2022
The Martins Ferry City Council met in Regular Session on Wednesday, January 5, 2022, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in Chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns and Jim Schramm, Council at Large Members. Mr. Jack Regis, Council at Large Member informed President Davis that he was unable to attend this meeting.
All Council Members were sworn into office by Mayor John Davies before tonight’s Council Meeting except Mr. Regis who was absent.
Minutes: Minutes of the December 23, 2021 Special Council Meetings were approved with the following correction: On page 2, instead of “A Resolution for 2021 Transfers To Be Approved By Council” it should read “Approval of 2021 Transfers By Council”.
Correspondence: There was no correspondence.
President Davis thanked everyone for running for office this year and expressed her appreciation for Council working together for the betterment of the city. She encouraged everyone to refresh themselves with Martins Ferry Code 111 that deals with the responsibilities of Council.
Mrs. Armstrong made a motion to re-hire Kay McFarlan as the Council Clerk. Mr. Rodgers seconded the motion. A roll call vote was heard with Armstrong, Rodgers, Burns, Schramm, Hunker and Shrodes voting yes. The motion carried.
Mr. Burns made a motion to elect Mr. Rodgers President Pro-Tempore. Mr. Schramm seconded the motion. A roll call vote was heard with Burns, Schramm, Hunker, Shrodes, Armstrong and Rodgers voting yes. The motion carried.
President Davis informed Council that they should have received a Financial Disclosure Form through email or paper correspondence. The filing deadline is Monday, May 16, 2022.
Reports of Officers of the City:
Mayor: Mayor Davies reported on the following Departments:
Water Department – Spare motors were purchased for every pump house in the city. If a motor would fail, another one could be immediately installed insuring no disruption of water to citizens. The Scada System was also upgraded with a camera so if the system fails, the camera is activated and the operator can see the activity of the tanks. This is an extra precaution of safety for the water system. Two test wells have been drilled near the old water works building to use as a safe guard in the event of contamination. The water department uses chlorine gas in the purification of the water. The city is going to change to liquid chlorine since the chlorine gas price has increased 30% this year.
Street Department – A sink hole has developed on Luke Road due to a culvert collapse. The Mayor hope to run a new 42” line beginning at St. Myers Terrace down to the creek. Boxes for road salt have been installed on three plow trucks in anticipation of snow at the end of this week.
Recreation Center – Improvements to the Recreation Center are 95% finished. A Physical Therapist tenant will be moving into the building sooner than expected, possibly next week. Rubber mats are needed for the weight room. The batting cage is up and the High School Girls Softball Team used it today. Other income generating opportunities for the Recreation Center are being explored.
Because of safety concerns, Mr. Burns thanked the Mayor for the temporary shut-off valve on Grant Street.
Due to a higher volume of people using the Recreation Center, Mrs. Armstrong inquired about liability issues, especially since the pool still had water in it during the winter months. The Mayor said all the doors leading to the pool are secure.
Mayor Davies told Mr. Rodgers that the furnace in his office will hopefully be repaired soon. The temperature has reached a low of 61 degrees.
Clarification was given to Mr. Shrodes on the appropriation of the $25,000 from the General Fund to the Recreation Fund.
The wall in Riverview Cemetery is collapsing. Council agreed to allow the Mayor to use the sandstone brick, salvaged from the house that was demolished on Center Street, to rebuild the wall.
The city has been trying to get new water meters but the meter companies are unable to obtain them. Eastern Ohio Regional Wastewater Authority is now charging customers an additional $11 more for an estimated reading. Mayor Davies proposed going with a flat water rate or raise the minimum usage rate. Council suggested contacting the city’s Law Director for guidance. Also, Mr. Shrodes set a combined meeting of the Service Committee and Utility Committee for Thursday, January 13 at 5:30 p.m. to discuss this matter.
Service Director: Mr. Sutak expounded on the improvements to the Recreation Center. The restrooms have new tile and sinks. Green turf was acquired for the batting cage and a rubber “home plate” mat will be purchased. A rubber matting will be purchased for the weight room to protect the floor and the weights. There has been an inquiry on renting space for yoga classes. The Recreation Center is rented out every day in January.
Mr. Sutak plans to sell banners advertising local businesses in the City and Valley. The banners will be sold the first year and then a yearly “rent” fee will be charged thereafter if the business still wants the banner displayed inside the gym.
The Mayor said the Recreation Center improvement are two-fold: 1) it give the citizens someplace to go for recreation and 2) hopefully the center can generate $32,000 of income or more to cover the cost of utilities which then would “free up” $32,000 in the General Fund to use for other projects. The goal is to “break even” and provide a service to the citizens of Martins Ferry. Mayor Davies praised and thanked the diverse workforce for all their hard work in getting the center improvements completed. A future goal is to have an “open gym day” for the youth, including serving a meal.
Mr. Sutak distributed a Permanent Improvement Debt Pay Back Schedule to Council and reviewed some of the items. A copy of this schedule will be included with these minutes.
Safety Director: No report.
Auditor: Monthly Financial Reports were distributed to Council. Auditor Randall explained the temporary end-of-year appropriations to Council. She also asked Council to approve two purchase orders that were not approved before the items/services were acquired. Purchase Orders include: 1) $4,841.54 for Northern Panhandle Pipe and Supply, Inc. for 2 inch Sows for the water line project in West Lawn and 2) $6,513 for Panhandle Cleaning and Restoration for contract cleaning at 913 Monroe Street. This house had been approved by the CHP Grant Program with a revolving loan and had to be restored before it could be sold. Bel-O-Mar handles all the paperwork for this program. Knowing that the funds were available, Bel-O-Mar hired Panhandle Cleaning and Restoration, not realizing a purchase order was needed. Mr. Sutak was never notified of this action and will speak to the Bel-O-Mar representative about securing a purchase order in the future.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: No report.
Street: No report.
Ordinance: Mr. Shrodes set up an Ordinance Meeting for Wednesday, January 12 at 9:00 a.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: Mr. Shrodes set a combined meeting of the Service Committee and Utility Committee for Thursday, January 13 at 5:30 p.m. in Council Chambers.
Cemetery: No report but Mr. Burns agreed with the wall being re-built with the sandstone bricks salvaged from the demolition of the house on Center Street.
Public Relations: No report.
Real Estate: No report.
Utility: The Utility Committee will meet with the Service Committee on Thursday, January 13 at 5:30 p.m. in Council Chambers.
Income Tax: No report.
Citizens To Be Heard: President Davis reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked again about an updated on an agreement between East Ohio Regional Hospital and Belmont County Senior Services. The Mayor said this decision has to be made through Senior Services and the Belmont County Commissioners. Mr. Hord asked if it was known what might occupy the former Staffilino Chevrolet Property. The Mayor said he has heard rumors but nothing is definite as of yet. A couple of months ago Council had approved a request to move the Gazeebo on the corner of 5th and Hanover Street to the little park across the street in order to make way for a new business. The Mayor said the weather has delayed this move and nothing is known about what kind of business might occupy the space. It was noted that radon tests on the city’s water supply have continued to read non-undetectable. Mr. Hord was told that a vacation schedule for the city was listed on the City’s Website. He was also given a list of all members on Council Committees by President Davis.
Ordinances and Resolutions:
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a second reading. This Ordinance will go to a third reading.
Miscellaneous Business:
Mr. Schramm made a motion to approve an expenditure of $6,513 to Panhandle Cleaning and Restoration for contract cleaning at 913 Monroe Street. Mrs. Armstrong seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Hunker made a motion to approve the payment of $4,841.54 to Northern Panhandle Pipe and Supply, Inc. for water pipes. Mr. Rodgers seconded the motion. A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, and Schramm voting yes. The motion carried.
Mr. Rodgers made a motion to excuse Mr. Regis from tonight’s meeting. Mr. Hunker seconded the motion. After an affirmative voice vote, the motion passed.
Mr. Schramm made a motion to appropriate $22,000 from the Recreation Fund. Motion was seconded by Mr. Shrodes. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Shrodes made a motion for Council to go into Executive Session under Ohio Revised Code 121-22, G1. for Contracts. Mr. Burns seconded the motion. A roll call vote was heard with Shrodes, Armstrong, Rodgers, Burns, Schramm and Hunker voting yes. The motion carried.
Mr. Schramm made a motion to go out of Executive Session. Mr. Burns seconded the motion. A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers and Burns voting yes. The motion carried.
Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Burns. After an affirmative voice vote, the motion passed.
Mrs. Armstrong moved to adjourn, which was seconded by Mr. Rodgers. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
Posted on: December 23, 2021
The Martins Ferry City Council met is Special Session on Thursday, December 23, 2021, at 6:00 p.m., at the Donald Myers Council Chambers. The meeting was called to order by Council President Pro Tempore Rick Rodgers with the Pledge of Allegiance recited by those present in Chamber, followed by a prayer by the Clerk. Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, Jim Schramm and Jack Regis, Council at Large Members. Suzanne Armstrong, Third Ward Council Member; informed President Davis and President Pro Tempore Rick Rodgers that she was unable to attend this meeting. Councilman Rodgers reserved his right to vote.
Minutes: Minutes of the November 17, 2021 Council Meeting were approved as written.
Correspondence: There was no correspondence.
Mr. Regis moved to change the agenda of the meeting and to read legislation first. Motion was seconded by Mr. Schramm. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried.
Ordinances and Resolutions:
Mr. Regis made a motion to suspend the 72 Hour Rule for all legislation. Mr. Shrodes seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried.
An Ordinance To Make Appropriations For The Expenses Of The City Of Martins Ferry, State Of Ohio, During The Fiscal Year Ending December 31, 2021, and Declaring An Emergency.
This Ordinance was given a first reading. Mr. Hunker made a motion to suspend the rules. Mr. Burns seconded the motion. A roll call vote was heard with Hunker, Shrodes, Rodgers, Burns, Schramm, and Regis voting yes. The motion carried. Mr. Schramm made a motion to accept the Ordinance as read and Mr. Hunker seconded the motion. A roll call vote was heard with Schramm, Regis, Hunker, Shrodes, Rodgers and Burns voting yes. The motion carried and the Ordinance was declared passed.
An Ordinance to Make Temporary Appropriations For The Expenses of The City of Martins Ferry, State of Ohio, During The First Quarter of The Fiscal Year Ending December 31, 2022 and Declaring An Emergency.
This Ordinance was given a first reading. Mr. Regis made a motion to suspend the rules. Mr. Hunker seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried. Mr. Regis made a motion to pass the Ordinance as read and Mr. Burns seconded the motion. A roll call vote was heard with Regis, Hunker, Shrodes, Rodgers, Burns and Schramm voting yes. The motion carried and the Ordinances was declared passed
An Ordinance Clarifying The Position Of Deputy Auditor And Establishing The Monthly Salary Therefore, Effective January 15, 2019.
This Ordinance was given a first reading. This Ordinance will go to a second reading.
Approval of 2021 Transfers By Council :
From the General Fund:
Cemetery Fund: $ 20,000
EMS Fund: $ 40,000
General Fund To Street Fund for Truck Usage: $ 19,715
Recreation Fund: $ 25,000
Motion was made by Mr. Rodgers that these amounts be taken from the General Fund and placed in the appropriate listed funds. Mr. Hunker seconded the motion. A roll call vote was heard with Rodgers, Burns, Schramm, Regis, Hunker, and Shrodes voting yes. The motion carried and the Resolution was declared passed.
Reports of Officers of the City:
Mayor: Mayor Davies said the Water Department has been dealing with some water breaks. A waterline on West Lawn Avenue has been replaced. It is hoped that a waterline on Old Cadiz Road can be replaced before the end of the year.
Crews have been working on the Recreation Center. The Dining Room and Bathrooms have been remodeled. Lots of painting has been done and all the ceiling tile has been replaced. The tile floor in the hallway has been removed and will be replaced with an epoxy floor. The old sauna room is being converted into a weight room. The School District has donated the weights. A verbal agreement has been made to rent space to a Physical Therapy Physician three days a week. Batting cages have been erected. The Gym has been rented every weekend in January and February for Basketball Tournaments. Signs are being made saying that if a group damages anything in the building, the group will be banned from the building.
The Street Sweeper will be run in the business district tomorrow to remove the leaves and debris.
The Administration is again working on fixing the force main sewer line coming from the Lesco Pump Station. Once again, it is broke. The city has spent $100,000 on this line already this year. The Administration is waiting on details from Eastern Ohio Regional Wastewater Authority about hitting the side of the pump station in Floral Valley.
The city is still not able to get new water meters. The Administration has met with the Badger Company and an estimate was received but was higher than what the Mayor thought was originally discussed. Mayor Davies will contact them to discuss the estimate. Unfortunately Eastern Ohio Regional Wastewater Authority passed legislation that allows them to charge $5 or more per customer for estimated readings. The city wants to purchase analog meters because they can still be read by a water department employee if needed. A digital meter can’t be manually read.
Plans are being made to replace a few catch basins. The city has an ample amount of salt for the beginning of the winter season.
Service Director: Mr. Sutak said batting boxes are needed to help protect the grass carpet on the batting cages. Hourly rates for use of this equipment will soon be decided.
Martins Ferry did not get the Brick Grant which would have helped with creek problems. Only two entities in the State of Ohio received this grant. Mr. Sutak said a Nature Works grant was received this year. An application has been submitted for the State House Bill 168 to help with the direct water line to the hospital and a sewer project. The City is in the top 9 cities being considered for this grant.
Mr. Sutak reported that beginning this month, the water debt that is being taken out of the water operating line item is being reduced. This will help build up the water fund a little more. The Mayor would like to see the customer’s water bill stay the same and take the money that was designated for “water debt” be place into a Capital Outlay Line Item. That way if money is needed for a major project, there would be a reserve and customer rates might not have to be raised to fund the project. Mr. Regis asked that an Ordinance be prepared to clarify this request. Mr. Shrodes scheduled an Ordinance Meeting for January 4 at 5:30 p.m. to consider this matter.
Safety Director: No report.
Auditor: No report.
Law Director: No report.
Police Department: No report.
Fire Department: No report.
Code Administrator: No report.
Park District: No report.
Water Department: No report.
Reports of Committees of Council:
Finance and Audit: Mr. Regis will set up a Finance and Audit Committee meeting sometime in January.
Street: No report.
Ordinance: Mr. Shrodes scheduled an Ordinance Meeting for Tuesday, January 4 at 5:30 p.m. in Council Chambers.
Sewer/Sidewalk: No report.
Code Administration: No report.
Safety: No report.
Service: No report.
Cemetery: No report.
Public Relations: No report.
Real Estate: No report.
Utility: The Utility Committeemet on Tuesday, December 7 to discuss unpaid Utility Bills. Mr. Sutak informed the committee that there has been 216 delinquent Utility bills. At that time there were 30 outstanding bills that haven’t been paid. The Mayor said as of yesterday, there were 16 delinquent customers. Shut-Off notices have been sent out, along with the new termination guidelines. A copy of the new guidelines are attached to the committee meeting minutes which will be filed with these Council Minutes.
Income Tax: No report.
Citizens To Be Heard: President Pro Tempore Rodgers reminded citizens to limit their speaking to 5 minutes.
Richard Hord, 915 Virginia Street, asked the Mayor if an agreement has been reached between East Ohio Regional Hospital and Belmont County Senior Services. Mayor Davies has not heard anything from the Commissioners but they have assured him it’s not an exclusive deal but currently there is only one entity involved. Plans are not known about how the former Staffilino Chevrolet building will be used. When asked to list his proudest achievements for 2021, the Mayor replied the joint effort of Council, the Administration and the Employee Unions to work together. Council funded several demolition and infrastructure projects. Next year’s goal is focus on paving city streets and to continue replacing sewer and water lines. Mr. Hord asked Council to consider honoring Jim Nicholson for his years of service to the city. Attorney Nicholson will be closing his office at the end of the year.
Rob Reed, 701 North Lincoln Ave., Bridgeport, Ohio, reported his daughter was rudely treated recently by a city official when she asked for some documentation on the Austin Masters Company. The document requested was the response from Austin Masters on what the company was doing to be in compliance with the Martins Ferry City Ordinances. The Mayor gave Mr. Reed a copy of the letter received from Austin Master stating that the company was visited by Mayor Davies and DNR and they believe they are in compliance. Mr. Reed also asked the status of the water lines on the Washington Blvd. area. He installed a water filtration system in a house he owns on Washington Blvd. and when he recently took out the filter it was filled with mud. The Mayor didn’t know if there had been a water break in that area but he would check with Mr. Suto, Water Superintendent.
Beverly Reed, 98 – 5th Street, Bridgeport, Ohio, asked the Mayor to clarify the “Lesco Line” that he spoke about in his report. Mayor Davies said this is a forced main sewer line that is directed to Lesco only. The city doesn’t have any updates on Austin Masters Sewer line. The Mayor said Radon tests came back two days ago and it is the same level as it was previously which is non-detectable. Ms. Reed asked about the protocol for notices of public meetings. She was directed to check the city’s website where the codified ordinances are listed. Mr. Rodgers also said that his Ordinance Book in on his desk and she is welcome to come in and look through it. Ms. Reed said the Ohio River Concerned Citizens would like to continue the conversation of the water and air concerns at Austin Masters next year.
Miscellaneous Business:
Mr. Regis made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes. Motion was seconded by Mr. Hunker. After an affirmative voice vote, the motion passed.
Mr. Shrodes made a motion to excuse Mrs. Armstrong from tonight’s meeting. Motion was seconded by Mr. Rodgers. After an affirmative voice vote, the motion passed.
Mr. Hunker moved to adjourn, which was seconded by Mr. Regis. After an affirmative voice vote, the meeting was adjourned with a salute to the flag.
