Martins Ferry City Council Meeting Minutes of November 15, 2023

Posted on: December 7, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, November 15, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.            

            Minutes:  Minutes of the November 1, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  After Council approved changing the order of business, Mayor Davies swore in Spencer Echemann as the new Second Ward Council Member, who was appointed by the Republican Central Committee. 

The Mayor reported that Martins Ferry has a very good chance of receiving funds for the Beretta Drive Guardrail Project.  The city has partnered with Peace Township to get more points to increase the change of being awarded the grant.  If the grant is received, paving, replacement of guard rails and slip repair will take place from County Road 22, down Beretta Drive to State Route 250. 

The EPA visited last week and were pleased with the upgrades to Water Plant and the exercising of the valves with the new equipment.  A maintenance plan is also being prepared and should be finalized soon. 

The Street Sweeper Season ended today.  Next year the Sweeper will only run in the months of April and November.  Street signs will be adjusted to note this change.

Riverview Cemetery looks good.  Seasonal workers will finish up this week.  Decorations can now be placed on the graves.

Service/Safety Director:  Mr. Sutak asked Council to pass the Ordinance to borrow $4,000,000 for upgrades and other related costs to the Water Plant.  Because of arbitrage, the city is limited to only borrowing $5,000,000 per year. 

Mr. Sutak also asked Council to pass legislation to replace the bridge and staircase of the pedestrian bridge over SR 7.  Construction costs will be borne by the Ohio Department of Transportation (ODOT).  Discussions will be held with ODOT regarding the cost of placing the city’s name on the fencing of the bridge. 

The city is checking on purchasing a machine that will help fix the fire hydrant valve on Carlisle Street.  The plan is to replace older valves in the city so when there is a water break, the water can be shut off easily and the line fixed quicker.    

            Auditor:  Auditor Regis reminded Council that the city’s books will be closed on November 22.  He plans to meet with the Finance Committee, sometime after Thanksgiving, and begin planning for next year.  The Safety Committee will be asked to attend this meeting.  The Auditors hope to have a Closing Meeting with Council and City Officials before the end of the year to discuss and answers any questions regarding the 2022 Audit. 

            Law Director:  No report. 

            Police Department:  Chief Murphy gave the Police Department Report for the first 2 weeks of November and elaborated on a few of the calls.  Mayor Davies expressed his appreciation for the work performed by the city’s police force. 

            Fire Department: Fire Chief Kelly ask Council for permission to block off Zane Highway from  Grant Avenue to Hickory Street and Hickory Street to 4^th Street for the Fireworks and activities in the Park after the Christmas Parade on Friday, November 24.  Chief Kelly confirmed that the Fire Department’s Annual Meeting will be on December 9 at the Liberty Fire Station. 

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   No report. 

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm reported that an Amish Contractor is expected to submit a bid on fixing the Vigilant Fire Station’s roof by early next month. 

            Service:  No report.

            Cemetery:  Mr. Burns participated in the Veteran’s Service at the Riverview Cemetery on November 11.  Following the service, a reception was held at the American Legion.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax: No report.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, asked what changes the city could expect since the income tax levy failed.  The Mayor preferred not to speculate.  He will wait until final numbers are available and formulate a plan with city officials to move forward.  Mr. Hord asked the Mayor to consider acknowledging Becky and Jim Brown who have operated the Christian Village Store for 46 years which is now closing.   There were no additional city employee retirements to report.  Mr. Hord congratulated Mr. Echemann on his appointment and expressed his appreciation to Council Members and the Administration for their hard work. 

Tom Burns, Council at Large Member, shared with Council that he and Mr. Rodgers attended a Veteran’s tribute and dinner on November 11 at the Elk’s Club.  Also, on November 13 Mr. Burns served as a judge at the Spelling Bee Competition between the St. Mary’s School in Martins Ferry and the St. Mary’s School in St. Clairsville.  The winner was from the St. Clairsville School and the runner-up was from the Martins Ferry School.  Both students will compete in the Belmont County Spelling Bee. 

Ordinances and Resolutions:  

An Ordinance To Approve The Replacement Of The Superstructure And Staircase Of The Bridge Over The SR-7 Carrying Pedestrian Traffic And All Necessary Approach Work On Both Sides Of The Bridge.  The Project Will Be Constructed Under A Pedestrian Detour, While Maintaining Traffic Along SR-7.  The Construction Duration Will Be Approximately 180 Days.  The Entire Cost Of The Subject Project Will Be Borne By The Ohio Department Of Transportation. 

Motion was made by Mr. Schramm to suspend the rules.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew voting yes.  Mr. Echemann abstained.  The motion carried.   Motion was made by Mr. Hunker to pass the Ordinance as read.  Mr. Burns seconded the motion.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  Mr. Echemann abstained.  The motion carried and the Ordinance was declared passed.

Mr. Hunker made a motion and Rev. Agnew seconded to dispense with the 72 hour rule.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  Mr. Echemann abstained.  The motion carried and the 72 hour rule was suspended. 

            An Ordinance Increasing The Hourly Wage For Certain Part-Time Positions In The Police Department.
              Motion was made by Mr. Schramm to suspend the rules.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew and voting yes.  Mr. Echemann abstained.  The motion carried.   Motion was made by Mr. Rodgers to pass the Ordinance as read.  Mr. Burns seconded the motion.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, and Armstrong voting yes.  Mr. Echemann abstained.  The motion carried and the Ordinance was declared passed.

Mr. Hunker made a motion and Mrs. Armstrong seconded to dispense with the 72 hour rule.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  Mr. Echemann abstained.  The motion carried and the 72 hour rule was suspended. 

            An Ordinance Combining The Positions Of Director Of Public Service And Director Of Public Safety, And Establishing The Annual Salaries Therefore, Effective November 1, 2023. 

Motion was made by Rev. Agnew to suspend the rules.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Agnew, Schramm, Hunker, Armstrong, Rodgers, and Burns voting yes.  Mr. Echemann abstained.  The motion carried.   Motion was made by Mr. Burns to pass the Ordinance as read.  Rev. Agnew seconded the motion.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Armstrong and Rodgers voting yes.  Mr. Echemann abstained.  The motion carried and the Ordinance was declared passed.

Mr. Burns made a motion and Mr. Hunker seconded to suspend the 72 hour rule.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Armstrong, and Rodgers voting yes.  Mr. Echemann abstained.  The motion carried and the 72 hour rule was suspended. 

An Ordinance Determining That A Real And Present Emergency Exists In The Water Department And Authorizing The Mayor And Service Director To Enter Into A Contract With Aqua Aerobic Systems For The Partial Rebuild Of Two Traveling Bridge Filters, 16” X 74” With 12” Cells And 22” Of Media.

Motion was made by Mr. Schramm to suspend the rules.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew and voting yes.  Mr. Echemann abstained.  The motion carried.   Motion was made by Mr. Rodgers to pass the Ordinance as read.  Mr. Burns seconded the motion.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker and Armstrong voting yes.  Mr. Echemann abstained.  The motion carried and the Ordinance was declared passed.

Mr. Burns made a motion and Mr. Rodgers seconded to suspend the 72 hour rule.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Armstrong, and Rodgers voting yes.  Mr. Echemann abstained.  The motion carried and the 72 hour rule was suspended. 

An Ordinance Authorizing The Issuance Of $5,000,000 Of Water System Improvement Bond Anticipation Notes, Series 2023, To Pay Part Of The Costs Of Water Well Upgrades, Water Plant Upgrades, Pumping Station Upgrades, And Other Related Costs And Improvements, And Declaring An Emergency. 

Motion was made by Mr. Rodgers to suspend the rules.  Motion was seconded by Rev. Agnew.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker and Armstrong voting yes.  Mr. Echemann abstained.  The motion carried.   Motion was made by Mr. Schramm to pass the Ordinance as read.  Mr. Hunker seconded the motion.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew and voting yes.  Mr. Echemann abstained.  The motion carried and the Ordinance was declared passed.

Mr. Hunker made a motion to accept the most recent Cost Allocation Plan, dated September 2023, by Schonhardt & Associates.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  Mr. Echemann abstained.  The motion carried and the Cost Allocation Plan was approved.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

President Davis distributed a quote from ForeFront Technology that would allow Council Meetings to be streamed with just a click from the city’s website.  This Streaming System would also allow Council to do trainings and public service announcements.  Mr. Schramm made a motion and Mr. Burns seconded to proceed with the purchase of the hardware/software as attached in the ForeFront Technology Quote of $4,445.00.  Payment would be made from the Permanent Improvement Fund.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew and voting yes.  Mr. Echemann abstained.  The motion carried.

Mrs. Armstrong made a motion to note that Council has received and reviewed the Payroll Summary and the Statement of Cash Position.  Mr. Hunker seconded the motion.  After an affirmative voice vote, the motion passed.  

Mayor Davies asked Council to consider selling the Quarry Street Property.  He is still seeking a quote to rectify the unacceptable paving job of South Zane Highway. 

Mrs. Armstrong notified Council she would not be able to attend any Council Meetings in December.  She also asked for clarification on charges to organizations using the City Park.  Mr. Sutak explained the Park District’s funding and why vendors are charged to set-up in the Park.  Representatives from the Lion’s Club also clarified some recent misunderstandings that have been circulating on Social Media regarding their use of the City Park.    

Mr. Burns made a motion and Rev. Agnew seconded to allow the Fire Department to close Zane Highway from Grant Avenue to Hickory Street and Hickory Street to 4^th Street during and after the Christmas Parade.  After an affirmative voice vote, the motion passed.  

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Rodgers.   After an affirmative voice vote, the motion passed.             

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on Wednesday, December 6, 2023 at 6:00 p.m. in Council Chambers at the City Building. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

Date  _______________________________

Martins Ferry City Council Meeting Minutes of November 1, 2023

Posted on: November 27, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, November 1, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.            

            Minutes:  Minutes of the October 18, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Someone has contacted the city about purchasing the property on Broadway Street (the former Booster Club Property).  They want to know if they pay for the survey, would the city accept $3,000 for the property, even though the city stated a minimum bid of $5,000.  Mr. Stecker said another bid would have to be prepared and advertised.    

The city has received a check for $16,952.04 for lease on the property in the Crawford Heights.  To date, no royalties have been received. 

The bulk water sales to tankers have increased from 1¢ to 2¢ per gallon.

Currently, the city has 150 tons of road salt and another 50-100 tons to be delivered soon.

The Mayor informed Council of issues at the Water Plant.  A new high service pump had to be ordered.  It will take 7-10 days for delivery.  Cost is $69,000.  This purchase will be paid from Fund 107-Capital Projects-Water.  The Water Plant improvements are progressing but it takes time for these major upgrades.

The Mayor asked for Council’s approval to put the Force Main Project out to bid.  This pipe comes down from Lesco under Rt. 7 and the railroad tracks and taps into a manhole in Floral Valley.  It has ruptured somewhere and needs fixed. 

The Mayor proposed running the street sweeper just two weeks in the Spring (to pick up debri, salt and cinders from the winter months) and then another 2 weeks in the Fall (to pick up leaves).  There isn’t the manpower to run the sweeper every week and citizens complain about having to move their cars because there’s no place to park.

The EMS Supervisors asked that the part-time EMS worker’s wages increase by $1. 

Trick or Treating went well.  The EMS, Fire and Police Departments were praised for patrolling the streets and keeping everyone safe. 

Service Director:  Mr. Sutak asked Council Members to review the Preliminary Legislation regarding the replacement of the Pedestrian Bridge across Route 7.  He would like this ordinance passed at the next Council Meeting.  The Ohio Department of Transportation will pay for the cost of the bridge.  A logo could be place on both sides of the bridge but this would be at the city’s expense.  The price of the logo work is extremely expensive so other options will be explored.  

Mr. Sutak updated Council on the immediate needs and planned improvements for the Water Plant.  He is seeking financial options and funding of 6 mil. dollars for the necessary upgrades to the city’s water facility. 

Mr. Sutak asked for Council’s approval to create a new rental contract for the house in the cemetery.  The current contract hasn’t been updated since 2016. 

Adjustments will be made to the tow motor on Friday and maintenance is being done on other equipment to prepare for the winter season.

Police Department:  Chief Murphy gave the end of October Police Department Report including  activity at the Impound Lot and vehicles that were sold at auction.  The Chief reported he has successfully completed the mandated 40 hours of training for New Police Chiefs.  All active police officers are on track to complete mandated professional trainings by the end of the year.  Two officers have submitted their resignations.  Chief Murphy asked Council for directions on how to proceed with these vacant positions.    

Auditor:  Auditor Regis said the Police Department expenses are still being paid through the levy money and should last through November.  In December, the Police Department expenses will come from the General Fund.  The EMS Supervisors were praised for their hard work in securing transports.  It is hoped that raises could be secured for the part-time EMS employees.  After the election and results are known regarding the income tax, meetings will be scheduled to prepare the budget for next year.  Auditor Regis noted he will close the books on November 22.  Departments have been notified to think ahead of items they might need in December and order them now. 

Safety Director:  No report.   

            Law Director:  No report. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   No report 

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  Mr. Burns will contact Bruce Shrodes regarding flags to be placed on Veterans’ graves for Veterans Day.  Volunteers will be sought from the Police Department and the High School to help with this project.   

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax:  Mrs. Armstrong contacted R.I.T.A. and asked how many employees, who pay the city income tax, are Martins Ferry residents.  Unfortunately they could not give her that information.  However, Mrs. Armstrong learned that the Martins Ferry School District has 254 employees, of which 2/3 live outside of the city.  She hopes that citizens realize that a large group of non-residents who work in Martins Ferry, pay the income tax, which benefits the city.

            Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, was told that Council is hopeful that the increase in the city’s income tax will pass.  The Mayor listed the areas where the smoking of the City’s Sanitary Sewer System has occurred.  There were no updates on the future of the former Staffilino property.  The Republican Party is taking applications for the vacant 2^nd. Ward Council seat.  An announcement will be made after their next meeting.  No qualified applicants have been received for the Water Superintendent position.  Normally the rest rooms on the second floor of the City Building are kept locked to reduce vandalism. 

Ordinances and Resolutions:  

            An Ordinance To Revise The Codified Ordinances By Adopting Current Replacement Pages, and Declaring an Emergency.   
           This ordinance was given a first reading.  Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried.   Motion was made by Mr. Hunker to pass the Ordinance as read.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried and the Ordinance was declared passed.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

President Davis reminded Council to let her know if they would like to serve on a particular committee or would like to be removed from a committee that they are currently serving on.  She will make committee assignments after the election. 

Mr. Rodgers made a motion to raise the wages of the part-time Supervisors by $1 per hour.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, and Armstrong voting yes.  The motion carried.   Mr. Stecker will prepare an ordinance for the next meeting regarding this motion.

Mr. Schramm made a motion to allow the Service Director to develop a new rental contract for the house on the cemetery property.  Motion was seconded by Mr. Hunter.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns, and Agnew voting yes.  The motion carried.  

Mr. Hunker made a motion and Rev. Agnew seconded to allow the Service Director to research and borrow up to $6,000,000 for upgrades to the Water Plant.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried.  

Mr. Schramm made a motion to allow the Service Director to advertise for bids for the Force Main Project at the Lesco Facility.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Schramm, Hunker, Armstrong Rodgers, Burns, and Agnew voting yes.  The motion carried.  

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed.  

The bid for the former Booster Club property on Broadway Street was discussed.  Mr. Stecker said this would need to be advertised again since the minimum bid is being lowered.  The bid would have to be re-stated to say the minimum price is $3,000 plus any expenses associated with the sale, which would include the survey. 

Mrs. Armstrong made a motion and Mr. Burns seconded to allow the Mayor to readjust the Street Sweeper schedule to Spring and Fall.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried.   The street sweeper schedule for the rest of this year will remain the same. 

Council will wait until after the election to decide on whether to replace the 2 police officers who resigned since they will have a better understanding of future finances. 

             Mr. Hunker moved to adjourn, which was seconded by Mrs. Armstrong.  After an affirmative voice vote, the meeting was adjourned with a salute to the flag.

            The next meeting of the Martins Ferry Council will be on November 15, 2023 at 6:00 p.m. in Council Chambers at the City Building. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

____________________________________
Date

Martins Ferry City Council Meeting Minutes of October 18, 2023

Posted on: November 2, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, October 18, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.    Absent:  Bob Hunker, First Ward Council Member.               

            Minutes:  Minutes of the October 4, 2023 Council Meeting were approved as written.  

Correspondence:  There was no correspondence. 

Reports of Officers of the City:

Mayor:  Mayor Davies ask for permission to allow Mr. Mike Reece to speak regarding the smoking of the City’s Sanitary Sewer System on October 24 and October 25.  This is something that the city needs to do to move forward to become compliant with the Ohio EPA and avoid fines to the city.  The purpose is to identify any leaks and any illegal connections of resident’s downspouts into the sanitary sewer system and have them removed.  Mr. Reece noted the areas to be tested, explained how citizens have been notified and what residents can expect during the process. 

Mayor Davies asked Council to go into Executive Session later in the meeting to discuss employee compensation. 

The Town Hall Meeting has sparked some calls to the Mayor’s office.  The Mayor clarified some misconceptions with the EMS and stated they are within their budget. 

The Heating System for the Recreation Center still needs a breaker but is nearly complete. 

The Mayor asked Council to consider an increase in the part-time police officers wage.  Most towns are paying $20 per hour, whereas the city is only paying $16 per hour.  Council’s approval and an ordinance would be needed for this action.

Service/Safety Director:  The annual bonfire, held before the Martins Ferry/Bellaire Football Game, will be held in the same location across from the football stadium.  However, it will not be as large as previous years due to safety issues around the new salt bin.  The Fire Department will be present to oversee this event.

Mr. Sutak asked Council if Mr. Stecker could prepare an ordinance to authorize an emergency contractual agreement with the company that will be doing the upgrades to the filter bed at the Water Plant.  This is the first step for the planned improvements to the Water Plant.  Mr. Sutak also asked for permission from Council to meet with lending institution regarding options for borrowing funds for the Water Plant improvements.  It is projected that $5,000,000 will be needed for all the upgradess. 

            Auditor:  Auditor Regis distributed the Statement of Cash Position, Payroll Summary and List of New Hires.  He also supplied Council Members with a Cost Allocation Plan to review.  A motion to approve is needed to accept this plan.  Auditor Regis also had a bill for $8,807.36 from Lexipol for policy manuals for the Police Department.  These manuals were bought without a purchase order so a voice vote from Council is needed to pay the invoice. 

            Law Director:  No report. 

            Police Department:  No report.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

Finance and Audit:   No report.

Street: No report.

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: No report.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  The Committee discussed delinquent water bills.  Letters will not be sent to customers with delinquent accounts.  Customers will be notified on their monthly bill that their water service will be shut off. 

Income Tax: Mrs. Armstrong thanked everyone that attended the Town Hall Meeting on October 16.  She felt the public was well informed of the city’s financial situation and the need for the Income Tax.  President Davis thanked Mrs. Armstrong for arranging the meeting and for working to get the informative newspaper article published.
 

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, complimented Council on the informative and effective Town Hall Meeting held regarding the Income Tax Increase.  The Mayor will check with Mr. Stecker to see if Project Forward is progressing on getting certain areas in the city designated as historical.  Mr. Hord asked if the city could cut the vines at 917 Virginia Street and also fill the potholes on the Street.  There are no plans to do repairs to the City Building.  The Mayor stated the city is concentrating on 1) financial issues and 2) safety of its citizens.  The Republican Party is in the process of finding a candidate to fill the 2^nd Ward Council Seat that was vacated by Mr. Shrodes. 

Ordinances and Resolutions:  

            There was no legislation to be read.

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Motion was made by Mrs. Armstrong to allow the Service/Safety Director to research funding for the repair of the filter beds at the Water Plant.  Motion was seconded by Rev. Agnew.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes.  Motion carried. 

Mr. Schramm made a motion to allow Mr. Sutak to research funding mechanisms for the Water Plant in an amount up to $5,000,000.  Mr. Rodgers seconded the motion.  A roll call vote was heard with Schramm, Armstrong, Rodgers, Burns, and Agnew voting yes.  Motion carried. 

Mr. Schramm made a motion that Council authorize the Auditor to pay $8,807.36 to Lexipol for police department equipment.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Schramm, Armstrong, Rodgers, Burns, and Agnew voting yes.  Motion carried. 

            Mrs. Armstrong made a motion to acknowledge Council has received the Payroll Summary and the list of New Hires.  Motion was seconded by Rev. Agnew.  After an affirmative voice vote, the motion passed.  

Mr. Rodgers made a motion to increase the part-time police officers wage to $20 per hour.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm and Armstrong voting yes.  Motion carried.   President Davis will ask Mr. Stecker to prepare an ordinance for this issue.

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed. 

President Davis received a call from Aspen Energy advising her of the steps Council would need to take if they are still interested in Electric Aggregation. She told the representative she would relay the message to Council but the work with the income tax and financial issues were taking presentence. 

Mr. Rodger made a motion to excuse Mr. Hunker from tonight’s meeting.  Mrs. Armstrong seconded the motion.  After an affirmative voice vote, the motion passed.  

Mrs. Armstrong made a motion to go into Executive Session under Ohio Revised Code 121.22 G1, for employee compensation.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes.  Motion carried. 

Mr. Burns made a motion and Rev. Agnew seconded to go out of Executive Session.  A roll call vote was heard with Burns, Agnew, Schramm, Armstrong, and Rodgers voting yes.  Motion carried. 

Mr. Burns made to motion to support the Service/Safety Director’s plan in restructuring the Police Department schedules as needed pending approval by the City’s Law Director.  Mr. Schramm seconded the motion.  A roll call vote was heard with Burns, Agnew, Schramm, Armstrong, and Rodgers voting yes.  Motion carried. 

Mrs. Armstrong made a motion to reduce the K-9 Officers to 1 pending approval of the city’s Law Director.  Motion was seconded by Mr. Burns.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, and Schramm voting yes.  Motion carried. 

             Mr. Armstrong moved to adjourn, which was seconded by Mr. Schramm.  After an affirmative voice vote, the meeting was adjourned at 7:09 p.m. with a salute to the flag.

            The next meeting of the Martins Ferry City Council will be on November 1, 2023 at 6:00 p.m. in Council Chambers at the City Building. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of October 4, 2023

Posted on: October 19, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, October 4, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.   Rev. Agnew informed President Davis that he needed to leave at 7:00 p.m.

            Minutes:  Minutes of the September 20, 2023 Council Meeting were approved as written.  

Correspondence:  An email was received from the Walter Drane Company stating that 14 sets of 2023 Replacement Pages to the Martins Ferry Codified Ordinances have been sent to Joanne Regis.  A 2023 Adopting Ordinance was also sent. 

Reports of Officers of the City:

Mayor:  Due to budgetary constraints, Mayor Davies asked Council to create an ordinance to combine the Safety and Service Director positions.  It was noted that Mr. Sutak, the current Service Director, will not accept an increase in pay, at least through the end of the year. 

After researching the price of potable water with other cities, it was discovered that Martins Ferry is underpriced.  Beginning on November 1, the price per gallon will go from 1¢ to 2¢.  This price increase is only for water that comes directly out of the water plant (bulk sales).  This is not an increase to residential customers. 

The Mayor stated he would like to have a Real Estate Committee Meeting to discuss selling property owned by the city.  The proceeds would be placed in the General Fund.  The Mayor would like these properties appraised by a professional appraiser to help set a minimum bid.   

Water Plant Updates:  The Skadis Water System is in place.  Jeremy Shrodes explained when power was lost in Colerain, pumping capabilities were lost.  The generator did not kick on so a new panel has to be ordered which will cost around $1,500.  Quotes for a new air compressor are being received with the lowest one beginning at $341,000.  Mr. Suto retired as Water Superintendent on September 29 and a replacement has not been appointed.  A detailed maintenance plan has been prepared for the Water Plant.  The trees have been removed from around the Grandview Water Tank which satisfies the EPA regulations. 

Every Street that is going to be paved has been grinded and the paving has begun. 

The Mayor, Service Director, Auditor Regis, Finance Chairman and President Davis will meet on October 16 to look over the budget.   They will bring recommendations to Council at the next meeting. 

The Mayor recognized the Volunteers in the audience that help with the After School Program at the Recreation Center.  An Adult is in every room where there is a child.  The Mayor asked Council to keep the Recreation Center funding the same through the end of the year.  It is hoped that some of the money from the increase in the price of the bulk water can be funneled to the Recreation Program next year.

Service Director:  No report. 

Safety Director:  No report. 

            Auditor:  Mr. Regis reported the Police Department will end the year within budget if they keep the overtime to a minimum and follow the schedule presented to them.  After things get settled with the budget this year, Mr. Regis would like to meet with the Administration and Finance Committee to formulate a plan for next year so every department will know the amount of money allocated to them.  A special meeting may have to be held to pass legislation making the adjustments to the budget. 

            Law Director:  No report. 

            Police Department:  Chief Murphy was unable to attend this meeting but supplied every Council Member with an end of September Monthly Report. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker said the Mayor and Auditor covered everything.   

Street: Mr. Rodgers reported that 4 streets are being paved in the city and things are looking great. 

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm will try and arrange a meeting to discuss the Vigilant Fire Station’s roof.

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  Mr. Hunker will speak to Mr. Sutak about his availability to meet before setting a date for a Real Estate Committee Meeting. 

Income Tax:  Mrs. Armstrong informed Council that the Town Hall Meeting set for Monday, October 16 at 6:00 p.m. will be held upstairs in the gym of the Recreation Center (instead of the kitchen/meeting room downstairs as previously stated at the last Council Meeting.) President Davis requested the Income Tax and Finance Committee meet in the next couple of weeks, preferably before the Town Hall Meeting, so a clear, concise statement could be developed stating exactly where the income tax money would be spent. 

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Lisa Bell, with the After School Program at the Recreation Center, passed out notebooks for Council to exam.  Included was the sign-in/sign-out log and permission slips from the child’s parent/guardian for access to the program.  There are around 50-60 kids every day who participate in this well-organized, structured program.  Many of these youth are at-risk and would be roaming the streets if this program wasn’t available. 

Henry Newhart, 402 North Zane Highway, asked the Mayor about the bushes on the lot at the corner of Ellet and 5^th Street.  Mr. Newhart states that groundhogs and raccoons are residing in this area.  The Mayor explained there is a manpower shortage and said it will get done but could not give an exact time.  Mr. Newhart asked if the city could pour asphalt in a hole in the alley next to Falbo’s Barber Shop.  He states when it rains, he can’t get to the garage behind the Barber Shop because the hole fills up with water.  The Mayor said the city will try and get to it in a couple of weeks.    

Frances Green, 519 South Zane Highway, thanked the city for demolishing the dilapidated house across from her house.  The Mayor said the Land Bank was responsible for taking that house down.

Ben Bintz, Colerain, Ohio, President of the Martins Ferry Aquatic Club, gave a report on the summer session of the Club and thanked the city administration and the pool employees for their support.

Richard Hord, 915 Virginia Street, asked if the Mayor knew of any new economic development in the city.  Creative Customs, a silk screen shop, just opened a few weeks ago.  There may be some expansions of existing businesses coming soon.  Mr. Hord was told to contact Project Forward regarding designating properties as historic.  When asked about attending certain meetings, the Mayor replied that he is a member of the JB Green Team’s Board of Directors.  He or other city officials attend the other meetings mentioned by Mr. Hord as time and personnel availability permits.  The Water Plant is operating smoothly at this time with one employee in charge of the inside maintenance and another employee taking care of the outside jobs. 

Cynthia “Grandma” Johns, 705 Park Street, Volunteer for After School Program, asked Council to maintain the Recreation Center and continue to support the After School Program and kids that attend.

Rick Rodgers, 1307 North 7^th Street, (spoke as a private citizen) has decided to run as a write-in candidate for the 4^th Ward Council Seat.  He stressed that his name has to be spelled correctly and the “bubble” must be filled in. 

Tom Burns, Council-at-Large Member, thanked the Street Committee and the Administration for considering the request to pave Grant Avenue.  Mr. Burns and Jim Hall provided Traffic Control for the job which was deeply appreciated by the Wilson Blacktop Company. 

Ordinances and Resolutions:  

            There were no Ordinances or Resolutions to be read.      

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Schramm made a motion to change the current ordinance and combine the positions of Service Director and Safety Director with the wage suspended in 2023.  Motion was seconded by Mr. Hunker.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, and Burns voting yes.  The motion was declared passed.

Motion was made by Mr. Hunker and seconded by Mrs. Armstrong to continue paying the wage of one dispatcher from the EMS wage line.  This issue will be revisited in 2024.  A roll call vote was heard with Hunker, Armstrong, Rodgers, Burns, and Schramm voting yes.  The motion was declared passed.

            Mayor Davies told Mr. Rodgers that if someone has maintained a piece of property for over 20 years, they are eligible to legally stake a claim to the property. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Hunker.   After an affirmative voice vote, the motion passed.  

Mr. Hunker made a motion to note that Council has received and reviewed the financial reports for September, 2023.  Mr. Schramm seconded the motion.  After an affirmative voice vote, the motion passed.  

 Mrs. Armstrong moved to adjourn, which was seconded by Mr. Hunker.  After an affirmative voice vote, the meeting was adjourned at 7:06 p.m. with a salute to the flag.

            The next meeting of the Martins Ferry Council will be held on Wednesday, October 18, 2023 at 6:00 p.m. in Council Chambers. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of September 20, 2023

Posted on: October 5, 2023

The Martins Ferry City Council met in Regular Session on Wednesday, September 20, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Bruce Shrodes, Second Ward Council Member; Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.              

            Minutes:  Minutes of the September 7, 2023 Council Meeting were approved as written.  

Correspondence:  The Walter Drane Company notified the Clerk that it’s time for the next update to the Codified Ordinances.  The Clerk sent the requested material. 

Reports of Officers of the City:

Mayor:  Mayor Davies asked for Council’s approval for an upgrade to the Skadis Water System which will cost $196,000.  This upgrade is an emergency.  The system had another shut down yesterday.  Payments can be made in 4 phases. 

            The line stop and fire hydrant on Carlisle Street/10^th Street needs repaired at a cost of $37,000 and  a permanent stop on the 20” line will cost $39,000.  If this isn’t fixed, it will cause problems in the winter. 

            The Mayor asked for approval to award Cast and Baker the bid for the Street Paving jobs. 

            According to the EPA, trees need to be removed from around the Grandview Water Tank.  An estimate of $5,400 was received from LaRoche Tree Service. 

            There will be no bonfire on 1^st Street this year because of the danger it imposes on the City’s Salt Bin and parked vehicles nearby.  The High School has been notified.

            Curbside Clean-Up Day will be September 25-29, 2023.  Items will be picked up on the customer’s regular collection day.  A list will be published noting the items that cannot be collected.  It was noted that people pick through the trash for metals and then leave piles of garbage everywhere.  The Mayor asked Council to make a Resolution to prohibit people from rummaging through garbage set out for collection. 

            The city is looking for a person or company to pick up and haul salt to the city. 

            The Annual Trick or Treat event will be held on Tuesday, October 31, 2023, 6:00 – 8:00 p.m. 

            The After-School Program at the Recreation Center is going very well with over 50 kids attending daily.  Donations or food and water have been received from the community. 

            The Mayor explained multiple problems plaguing the city’s aging Water Plant.  The cost to upgrade the entire system will be between 5 and 6 million dollars.  Multiple bids are being received.  Upgrades can be done in stages.  A gate will also be placed across the road next to the old pump house to restrict access to that area.  No one should use that road except for city employees. 

Service Director:  Mr. Sutak said a lot of the adjustments and upgrades to the Water Plant will save money on utilities and other items.  The Capital Projects Improvement Line item will help with the repair costs.

Mr. Sutak explained the construction process and the funding mechanisms for the Turf Care Sewer Line Project.  He is also working with the hospital to get joint funding through Appalachian Grants to offer more programs at the Recreation Center. 

Mr. Sutak asked Council to pass the Ordinance to provide special assessments to be levied on property taxes next year. 

Safety Director:  No report.

            Auditor:  Auditor Regis distributed his report to Council.  He asked Council to make a decision on the future of the Police Dispatchers so his department can determine how to fund them.  The Finance Committee will discuss the Police Dispatchers at their next meeting.  Also, the future of the EMS dispatchers and the funding for the Recreation Center needs to be decided.  Auditor Regis asked Council for a motion to approve two Purchase Orders and another motion to approve the check register that was distributed at the last meeting. 

            Law Director:  No report. 

            Police Department:  Chief Murphy reported his department, along with other Police Agencies, escorted the “Eyes of Freedom” display into Barnesville where it is being displayed at Barnesville Middle School.  The “Eyes of Freedom” is a traveling memorial for a group of Marines that were killed in Iraq.  He encouraged Council to take time to view the exhibit.  The department was also asked to assist in the escort of the remains of a WWII soldier, discovered in New Guinea, to Wilson’s Funeral Home. 

The on-line auction of the sale of equipment yielded $4,230.  Impound Lot revenue remains at $4,385 and preparations are being made to forfeit 6 vehicles that have been abandoned at the lot.  In the future, Chief Murphy would like this revenue to be put in certain budgetary line items to assist with the purchase of new cruisers and equipment.

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   Mr. Hunker set the next Finance Committee for Monday, September 25, 2023 at 10:00 a.m. in Council Chambers.   

Street:  The Street Committee met on Monday, September 18 and prepared a list of additional streets that need paved.  The list was given to the Mayor and Service Director.  Mr. Sutak asked Auditor Regis what was the amount of paving money left.  Mr. Regis said he would get that figure to Mr. Sutak tomorrow. 

Ordinance:  The issue of separating the metal from the trash, especially on clean-up days, was referred to the Ordinance Committee.  The reporter from The Times Leader was asked to note in the Trash Clean-Up Day article that metal should be separated from the garbage. 

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Mr. Schramm reported he is waiting for information from Director Regis before scheduling a meeting. 

            Service:  No report.

            Cemetery:  No report.

Public Relations:  No report.

Real Estate/Utility:  No report.

Income Tax:  The Town Hall Meeting is scheduled for Monday, October 16 at 6:00 p.m. in the Dining Area of the Recreation Center.  Mr. Stecker has agreed to preside over this meeting.  Mr. Stecker, Mrs. Armstrong, and Kailey Carpino (from The Times Leader) will meet on Wednesday, September 27 to prepare a “Question and Answer” type article for the newspaper.  Mrs. Armstrong asked Council Members to consider attending this meeting and to also send her questions and answers that they would like to see in the article.

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, asked why Belmont County’s financial situation was doing well but the cities and towns in the County are struggling.  The Mayor and Mr. Sutak said the County has different sources of revenue than cities or towns.  Mr. Sutak elaborated on this question since he served as the County Auditor for many years.  Mr. Hord thanked Mr. Shrodes for his service on Council.  When asked if the Town Hall Meeting could also include a “Meet the Candidates” session, many Council Members felt this should be two separate meetings.  Mr. Hord noted that Don Falbo, long-time barber in the city, will celebrate his 90^th birthday on Friday.

Ordinances and Resolutions:  

            A Resolution Authorizing Mayor John Davies To Apply For, Accept, And Enter Into A Water Pollution Control Loan Fund (WPCLF) Agreement On Behalf Of The City Of Martins Ferry For Planning, Design And/Or Construction Of Wastewater Facilities; And Designating A Dedicated Repayment Source For The Loan. 

This Resolution was given a first reading.  Motion was made by Mr. Rodgers to suspend the rules.  Motion was seconded by Mr. Schramm.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes, and Armstrong voting yes.  The motion carried.   Motion was made by Mr. Schramm to pass the Resolution as read.  Mr. Burns seconded the motion.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes.  The motion carried and the Resolution was declared passed

            An Ordinance Providing For Assessments To Be Levied And Authorizing The Service Director To Certify Those Assessments To The Belmont County Auditor And Declaring An Emergency.

             This Ordinance was given a first reading.  Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried.   Motion was made by Mr. Rodgers to pass the Ordinance as read.  Mr. Burns seconded the motion.  A roll call vote was heard with Rodgers, Burns, Agnew, Schramm, Hunker, Shrodes, and Armstrong voting yes.  The motion carried and the Ordinance was declared passed.

            A Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor. 

            This Resolution was given a first reading.  Motion was made by Mr. Hunker to suspend the rules.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Hunker, Shrodes, Armstrong, Rodgers, Burns, Agnew and Schramm voting yes.  The motion carried.   Motion was made by Mr. Burns to pass the Resolution as read.  Mr. Schramm seconded the motion.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong, and Rodgers voting yes.  The motion carried and the Resolution was declared passed

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Burns made a motion to authorize replacement of the Skadis System at a cost of $196,000 to be paid in four payments from the Capital Improvement Line 107. Motion was seconded by Mr. Hunker.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong, and Rodgers voting yes.  The motion carried

Mr. Schramm made a motion to allow the Mayor to award the paving bid to the Cast and Baker Corporation.  Motion was seconded by Rev. Agnew.  A roll call vote was heard with Schramm, Hunker, Shrodes, Armstrong, Rodgers, Burns, and Agnew voting yes.  The motion was declared passed.

Mr. Burns made a motion to approve the payment of two invoices, one from AirTech for $17,884 and one for Water Ways of Southwest Pennsylvania for $4,019.  Motion was seconded by Mrs. Armstrong.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Shrodes, Armstrong, and Rodgers voting yes.  The motion carried

Mr. Stecker will prepare an Ordinance for the purchase of a valve exerciser.  Auditor Regis was asked to send Mr. Stecker the details. 

Mrs. Armstrong made a motion and Mr. Rodgers seconded to note that Council has received and accepted the Payroll Summary, Cash Position Statement and the New Hire Summary.  After an affirmative voice vote, the motion carried. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Rev. Agnew.   After an affirmative voice vote, the motion passed.  

            Mr. Hunker motioned and Mr. Burns seconded to note that at the September 6 Meeting, Council received and reviewed the Check Register for the August, 2023 bills.  After an affirmative voice vote, the motion passed.  

            Mr. Shrodes received thanks and appreciation for his service on Council from President Davis and Mayor Davies.  He told Council it was a pleasure working with everyone.   Mr. Shrodes received a standing ovation. 

            Mrs. Armstrong moved to adjourn, which was seconded by Mr. Shrodes.  After an affirmative voice vote, the meeting was adjourned at 7:10 p.m. with a salute to the flag.

            The next Martins Ferry Council Meeting will be held on Wednesday, October 4, 2023 at 6:00 p.m. at the City Building. 

___________________________________               ___________________________________
Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

___________________________________
Date

Martins Ferry City Council Meeting Minutes of September 7, 2023

Posted on: October 5, 2023

The Martins Ferry City Council met in Regular Session on Thursday, September 7, 2023, at 6:00 p.m., at the Donald Myers Council Chambers.  The meeting was called to order by Council President Kristine Davis with the Pledge of Allegiance recited by those present in chamber, followed by a prayer by the Clerk.   Answering Roll Call were Bob Hunker, First Ward Council Member, Suzanne Armstrong, Third Ward Council Member; Rick Rodgers, Fourth Ward Council Member; Tom Burns, James Agnew, and Jim Schramm, Council at Large Members.  Excused:  Bruce Shrodes, Second Ward Council Member.   

            Minutes:  Minutes of the August 16, 2023 Council Meeting were approved as written.  

Correspondence:  Correspondence was received from The Ohio Department of Commerce, Division of Liquor Control regarding an application for a liquor permit for the Bell Store 1074 located at 507 Crawford Street, Martins Ferry.  After consulting with Police Chief Murphy, who said the Department had no issues with the application, the form was signed by the Clerk and returned to the Division of Liquor Control. 

A letter from Mr. Bruce Shrodes was read announcing his resignation from Council, effective September 30, 2023.  The Republican Committee will need to fill this seat within 45 days. 

Reports of Officers of the City:

Mayor:  Street paving project bids have been received and the Cast and Baker Company was the lowest bidder at a cost of almost $158,000, which was lower than expected.  The engineers have approved the plan and the company assured the Mayor that the project would be finished by the end of the year.  Since there is still money available for paving, the Mayor ask Council to refer any additional streets they would like to see paved to the Street Committee. 

Water Superintendent Bill Suto has decided to retire, effective September 23, 2023. 

The Mayor and Mr. Sutak met with Water Plant experts and engineers regarding updates to the Water Plant.  It was estimated the Plant needs $6,000,000 in repairs.  Mayor Davies explained the recommendations and cost for the planned upgrades which need to be done in phases. 

A new hydraulic saw has been purchased to cut pipe which will save time and money when there is a water break.  The Water Department is also asking for Council’s permission to purchase a Valve Exerciser (valve turning machine) at a cost of $90,645.05.  The purchase would be paid through the Capital Projects Fund. 

Service Director:  Mr. Sutak has received an estimate of $90,645.05 for the Valve Exerciser.  The EPA mandates that this machine be used to turn every valve on and off once a year so they are clear and can be opened when needed.  Mr. Sutak will apply for an Ohio Public Works funding grant to help with the cost of the Valve Exerciser. 

Repairs to the Recreation Center’s cooling system are completed.  Maintenance work is now needed on the heat and air exchanger at the Center which will cost $3,944. 

Mr. Sutak has been working with a company to possibly install Solar Panels on several buildings in the city to help save on utility costs. 

There is a total of $42,269.65 in County Permissive Tax Money. This money can only be used for dedicated street paving. 

Safety Director:  Director Regis thanked everyone in the community for their support of the Betty Zane Festival sponsored by the Fire Department.  The EMS Department is now providing emergency and non-emergency transport service for the Shadyside Care Center.  Last fall, a family who had a grievance about an EMS call, filed a complaint with the State Division of EMS Board.  Today, the Board notified Martins Ferry EMS that there was no significant reason found to proceed with the investigation.  Mrs. Armstrong asked about the Auction of city vehicles.  Director Regis said they decided to change the way the sale would be handled and he still needs time to get things ready.  The Mayor said the K-9 Unit, with the damaged motor, has been put on a 14-day on-line auction site and has gotten a few bids. 

            Auditor:  Auditor Regis supplied every Council Member with a written report.  The state auditors have advised the city to close the books on November 22, 2023.  All Purchase Orders that are 60 days or older will be canceled.  The Auditors are not in favor of open purchase orders where parts can be purchased and then later a Purchase order is submitted.  It is understandable that the water department needs something like this in place because many times they need parts quickly. 

            Law Director:  No report. 

            Police Department:  Officer Vince West gave the end of August Police Department report.  Dr. Yurko, of KEY Animal Hospital in Wheeling, supplied free veterinary services to the city’s two K-9 officers. 

            Officer West reported that he was elected the F.O.P. President.  He reported that morale is low.   Officers have been working hard but are now discouraged because they must take compensation time instead of getting overtime pay.  In order to better understand the situation, the Mayor and Service Director took 20 minutes to explain the financial and budget constraints facing the city.  The Mayor will schedule a meeting between the administration and the F.O.P. sometime next week. 

            Fire Department: No report.

Code Administrator: No report.

            Park District: No report.      

            Water Department:  No report.       

Reports of Committees of Council:   

            Finance and Audit:   The Finance Committee met on August 23 and will meet again on Monday, September 11 at 10:00 a.m. in Council Chambers.  Minutes of the August 23 Finance Meeting will be filed with these minutes.  The Mayor asked the Finance Committee to address Franchise Fees, which haven’t been increased for a long time.

Street: Mr. Rodgers scheduled a Street Committee Meeting on September 18, 2023 at 10:00 a.m. to discuss additional roads to be paved. 

Ordinance:  No report.

            Sewer/Sidewalk:  No report.

Code Administration:  No report.

            Safety: Director Regis has asked that a meeting be scheduled to discuss a few items concerning the Fire Department. 

            Service:  No report.

            Cemetery:  Mr. Burns did some trimming of weeds at the cemetery.  He also supplied water to the workers who are doing a good job keeping the cemetery looking great. 

Public Relations:  No report.

Real Estate/Utility:  Mr. Hunker scheduled a Utility Meeting for Monday, October 16, 2023, at 10:00 a.m. in Council Chambers. 

Income Tax:  The committee met on Monday, August 21 (minutes of this meeting will be filed with the minutes of this Council Meeting).  Mrs. Armstrong asked Council for their thoughts on having a Town Hall Meeting to discuss the Income Tax Levy.   Tuesday, October 17 was suggested as a date for the Town Hall Meeting.   The Town Hall Meeting date will be finalized at the next Council Meeting. 

Citizens To Be Heard:  President Davis reminded citizens to limit their speaking to 5 minutes.  

Richard Hord, 915 Virginia Street, ask about the future project plans for Columbia Gas.  President Davis spoke to a Columbia Gas worker who said there are two stages for the line replacement projects and they may not be back to Martins Ferry until next year.  Mayor Davies wants to have a meeting with Columbia Gas officials to discuss the condition of the roads after a job is completed.  He said the general rule of construction is to leave the road “as good or better” than what they found it.  There are no updates regarding the former Staffilino building.  The Mayor emphasized that every new employee hired and every new program started by East Ohio Regional Hospital benefits the city.  He also shared the difficulties in enforcing codes on dilapidated properties.  Mr. Hord wished Mr. Suto and Mr. Shrodes a happy retirement!

Tom Burns, Council-at-Large Member, reported that on August 21 he accompanied two Martins Ferry Police Officers on their 3-11 p.m. shift.  Both Officers were professional in their investigation that led to an arrest that evening.  Mr. Burns said the city is blessed to have such great law enforcement. 

Ordinances and Resolutions:  

            An Ordinance Accepting The Road Described On Exhibit A As A Dedicated Municipal Public Street.  
           This Ordinance was given a third reading.  Mrs. Armstrong made a motion to postpone this motion indefinitely, pending clarification.  Motion was seconded by Mr. Rodgers.  A roll call vote was heard with Armstrong, Rodgers, Burns, Agnew, Schramm, and Hunker voting yes.  The motion carried. 

AN ORDINANCE AUTHORIZING THE CITY OF MARTINS

FERRY TO ENTER INTO A CONTRACT FOR THE ZANE

HIGHWAY 12” WATERLINE CONNECTION TO AETNA

STREET BOOSTER STATION AND DECLARING AN

EMERGENC       

Miscellaneous Business:   

Mr. Schramm made a motion to appropriate $3,944 from the Permanent Improvement Fund to be used for repairs to the heat exchanger at the Recreation Center.  Motion was seconded by Rev. Agnew.  A roll call vote was heard with Schramm, Hunker, Armstrong, Rodgers, Burns and Agnew voting yes.  The motion carried. 

Mr. Hunker made a motion and Mrs. Armstrong seconded to excuse Mr. Shrodes from tonight’s meeting.  After an affirmative voice vote, the motion passed. 

Mr. Burns made a motion to appropriate $90,645 from the Capital Projects Fund 107 to purchase a Valve Turning Machine for the Water Department.  Motion was seconded by Schramm.  A roll call vote was heard with Burns, Agnew, Schramm, Hunker, Armstrong and Rodgers voting yes.  The motion carried.  Mr. Stecker will be contacted to prepare an Ordinance for this purchase. 

Mr. Schramm made a motion to reflect Council has received reports from the Officers and Management, and to incorporate these reports into the minutes.  Motion was seconded by Mr. Burns.   After an affirmative voice vote, the motion passed.  

Auditor Regis reminded Council of the reception for the First Co-Starters Cohort Class sponsored by Project Forward.  The reception will take place at Kendall Behavioral Solutions on September 14, 2023 at 6:00 p.m.

             Mrs. Armstrong moved to adjourn, which was seconded by Mr. Burns.  After an affirmative voice vote, the meeting was adjourned at 7:25 p.m. with a salute to the flag.

            The next meeting of the Martins Ferry City Council will be held on Wednesday, September 20, 2023 at 6:00 p.m. at the City Building. 

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Kay H. McFarlan, Clerk of Council                           Kristine Davis, Council President

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